Judge Ayana Harris
Individual Rules, Standing Orders & Policies
Limits & Logistics
Courtesy Copies
All filings
- 1 copy • Email • If Filed Less Than 48 Hours Before Hearing
Communication
Chambers
Chambers
Chambers
Document Format Requirements2 rules
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All orders must be submitted via CourtMAP in Microsoft Word format.
Summary: Orders submitted to the Court must be in Microsoft Word format.
DOCX
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*While it is acceptable to emphasize certain words in a proposed order, please DO NOT emphasize ALL language of an order in bold, all caps, italics, or underlining.
Summary: Proposed orders may emphasize certain words but must not place all language in bold, all caps, italics, or underlining.
Document Filing Requirements5 rules
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Motions and Orders: The Court does not receive notice when motions are filed. You must submit a proposed order via CourtMap or set the motion for hearing to ensure notice to the Court.
Summary: To give the Court notice of a motion, parties must either submit a proposed order via CourtMAP or set the motion for hearing.
Document Type
Motion
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*Include the motion identifiers in compliance with Admin Order 22-02.
Summary: Proposed orders must include the motion identifiers required by Administrative Order 22-02.
Document Type
Proposed Order
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If the order is agreed, submit it in the agreed order queue and note the agreement of counsel in the title and body of the order.
Summary: Agreed orders must be submitted in the agreed order queue with the agreement of counsel noted in the title and body of the order.
Document Type
Proposed Order
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Please verify any motion or stipulation that is the subject of a proposed order is filed and visible on the docket prior to submitting the order. Failure to do so may result in the rejection of the proposed order.
Summary: Before submitting a proposed order, verify that the underlying motion or stipulation is filed and visible on the docket, or the order may be rejected.
Document Type
Proposed Order
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*Do not put “Proposed” in the title of the order.
Summary: The word 'Proposed' must not appear in the title of a proposed order.
Document Type
Proposed Order
Filing & Service rules
Electronic Filing Rules
Emergency motions must be submitted through CourtMAP and filed with the Clerk of Court.
Please submit your Emergency Motion through courtMAP and make sure the Emergency Motion has been filed with the Clerk of Court and provided to opposing counsel.
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Page 1 | Additional Instructions (Emergency Motions)
Do not upload multiple copies of a proposed order via CourtMAP unless it was rejected, amended, or Chambers directed otherwise.
Unless your order has been rejected, amended, or you have been directed otherwise by Chambers, please DO NOT upload multiple copies of your proposed order, even if there is a delay in execution. Doing so can result in duplicate signed orders that have to be put on hold by the clerk's office until the proper order is verified.
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Page 1 | Additional Instructions (Proposed Orders via CourtMAP)
Memoranda of law must be filed via CourtMAP's Supporting Documents tab, and no hard copy to chambers is needed.
Memorandum of Law: Please use CourtMap's "Supporting Documents" tab to file any memorandum of law for the Court's review. It is not necessary to forward a hard copy to chambers.
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Page 1 | Motion Calendar Information
In FWOP matters, parties must not submit Orders of Good Cause via CourtMAP because the Court enters its own orders granting Good Cause or dismissing the case.
*FWOPs: Please DO NOT submit Orders of Good Cause via CourtMap. The Court will enter its own orders granting Good Cause or Dismissing case. If you receive an order (either Granting Good Cause or Dismissal) prior to the hearing, your appearance is waived.
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Page 1 | DIVISION PROCEDURES - ZOOM HEARINGS
All proposed orders must be submitted through CourtMAP.
All orders must be submitted via CourtMAP in Microsoft Word format. If the order is agreed, submit it in the agreed order queue and note the agreement of counsel in the title and body of the order.
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Page 1 | Additional Instructions (Proposed Orders via CourtMAP)
Filing Timing and Cure Windows
Motion calendar hearings require notice at least 7 business days before the hearing.
Notice Before Hearing: 7 Business Days
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Page 1 | Motion Calendar Information
A motion requesting a remote appearance at a pre-trial conference, setting forth good faith reason, must be filed at least three days before the scheduled appearance date.
If a virtual appearance is being requested, please file a motion requesting a remote appearance on the specific Pre-Trial Conference date, setting forth the good faith reason for the request at least three days prior to your scheduled appearance date.
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Page 1 | IN-PERSON HEARINGS
In insurance-defendant cases under AO 21-10, any objections to the automatic invocation of the Rules of Civil Procedure must be filed within 10 days of service of the summons.
Pursuant to AO 21-10, if the defendant is an insurance company, the Rules of Civil Procedure are invoked automatically. Pre-trials in these cases will be cancelled. Any objections should be filed within 10 days of service of the summons.
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Page 1 | IN-PERSON HEARINGS
Rejected orders must be resubmitted as a new copy after correcting errors or missing information, and this is the only circumstance requiring resubmission.
If your order has been rejected, please resubmit a new copy after you have addressed any errors/missing information. Rejected orders are removed from the system. This is the only time an order would need to be resubmitted.
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Page 1 | Additional Instructions (Proposed Orders via CourtMAP)
Allow ten business days for the return of executed (signed) orders.
PLEASE ALLOW FOR TEN BUSINESS DAYS IN THE RETURN OF EXECUTED ORDERS.
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Page 1 | Additional Instructions (Proposed Orders via CourtMAP)
Service and Proof of Service Rules
Pre-trial conferences without proof of service on the docket will be continued pending service and taken off calendar.
Pre-trials without proof of service on the docket will be continued pending service and taken off calendar.
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Page 1 | IN-PERSON HEARINGS
The scheduling party must provide written notice of the hearing, with a copy of the motion, to opposing counsel/parties immediately after the hearing is set.
Hearing Notices: Written notice to opposing counsel/parties shall be provided by the scheduling party immediately after hearing is set, along with a copy of the motion, prior to the scheduled hearing date.
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Page 1 | Motion Calendar Information
Emergency motions must be provided to opposing counsel in addition to being filed with the Clerk.
Please submit your Emergency Motion through courtMAP and make sure the Emergency Motion has been filed with the Clerk of Court and provided to opposing counsel.
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Page 1 | Additional Instructions (Emergency Motions)
Courtesy Copy Requirements
Filings made less than 48 hours before a hearing must be emailed to chambers as a courtesy copy.
For any filings made less than 48 hours before the hearing, please email a courtesy copy to chambers.
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Page 1 | Motion Calendar Information
Pre-Motion Conference Requirements
Special set hearings must be coordinated with opposing counsel in CourtMAP and approved by Chambers, with virtual sets on Zoom, on-camera appearance for testimony, and no doubling up of time slots.
*Special Set hearings must be coordinated with the opposing counsel in CourtMAP. Once approved by Chambers, you will receive a notice of hearing, which is sent to those parties on the service list. All virtual special sets will be conducted via Zoom. The Zoom meeting ID is 954 243 9000. If language interpretation is needed, please contact Chambers so a special Zoom ID can be created. If necessary, the call-in number is 786-635-1003. For any hearing where testimony is given, parties must appear on camera.
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Page 1 | Additional Instructions (Special Set Hearings)
Movants must confer (or attempt to confer) with opposing counsel on scheduling and may set the matter unilaterally if opposing counsel fails to respond within 10 days.
Unilateral Scheduling: Counsel for the movant shall confer or make reasonable effort to confer with opposing counsel regarding scheduling availability. Opposing counsel shall cooperate and act reasonably and in good faith to provide dates of availability. If opposing counsel fails to respond to a scheduling request within 10 days, counsel for the movant may set the matter unilaterally.
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Page 1 | Motion Calendar Information
The 5-Minute Motion Calendar is limited to brief non-evidentiary motions with a five-minute total argument cap, no doubling up of time slots, and longer matters must go on the 15-minute Special Set calendar.
*5-Minute Motion Calendar: This calendar is only for brief, non-evidentiary motions. Motions are not to exceed five (5) minutes, including argument from both sides. Please do not double up on time slots. Doing so will result in rejection of date selection. If you need additional time, please schedule on the 15-minute Special Set calendar.
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Page 1 | DIVISION PROCEDURES - ZOOM HEARINGS
Chambers Communication Rules
Special set cancellations are done internally; the moving party must file a notice of cancellation and email it to the judicial assistant and court specialist.
Cancellations: All cancellations are done internally. If the parties have decided to cancel a hearing, please have the moving party file a notice of cancellation as well as emailing the notice to jhutson@jud11.flcourts.org and csanchezroman@jud11.flcourts.org.
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Page 1 | Additional Instructions (Special Set Hearings)
Parties may cancel motion calendar hearings themselves by filing a notice of cancellation and emailing it to the judicial assistant and court specialist.
MOTION CALENDAR CANCELLATIONS CAN NOW BE DONE BY THE PARTIES. YOU NO LONGER NEED TO CONTACT CHAMBERS TO CANCEL MOTION CALENDAR HEARINGS. All other cancellations are done internally. If the parties have decided to cancel a hearing, the moving party shall file a notice of cancellation and email it to jhutson@jud11.flcourts.org and csanchezroman@jud11.flcourts.org (with the e-filed time stamp included, if possible).
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Page 1 | Motion Calendar Information
Special sets needing longer than 60 minutes must be scheduled by Chambers via email with both parties.
*Please Note: Special Sets needing longer than 60 minutes (PIP cases, fee hearings, etc.) must be set by Chambers. To do so, please contact Chambers with both parties (through email) to schedule a date and time.
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Page 1 | Additional Instructions (Special Set Hearings)
Parties must email Chambers, copying both sides, to schedule non-jury trials.
*Non-Jury Trials: Please contact Chambers (by email) with both parties to schedule. Non-Jury Trials can be conducted in person or via Zoom. Once approved, the parties will receive a non-jury trial order and notice for the hearing.
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Page 1 | TRIALS
If an urgent matter has no available hearing time slots, counsel must contact Chambers.
*If you have an urgent matter and see no available time slots, please contact Chambers.
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Page 1 | Additional Instructions (Special Set Hearings)
For proposed order status updates, contact Chambers by email rather than re-uploading the order.
Instead, please contact Chambers by email for a status update. You will then be advised if a new order is needed.
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Page 1 | Additional Instructions (Proposed Orders via CourtMAP)