Judge Maria de Jesus Santovenia
Individual Rules, Standing Orders & Policies
- Rules last changed:
Limits & Logistics
Courtesy Copies
All filings
- Immediately Upon Scheduling Hearing
Supporting Documents
- Immediately Upon Scheduling Hearing
Communication
Chambers
Phone
Clerk
Document Format Requirements2 rules
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HARD COPIES or BINDERS ARE NOT ACCEPTED.
Summary: Hard copies and binders are not accepted by the Court.
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For Mental Health cases, please e-mail the proposed Order, in Word, to Judicial Assistant, copying all parties.
Summary: Proposed orders in mental health cases must be in Word format.
DOCX
Document Filing Requirements10 rules
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Motions for Clarification, Rehearing, Reconsideration: Submit a "Proposed Order" with supporting documents (including a cover letter) via CourtMAP. Court will review and advise if a response is needed and/or if a hearing should be set.
Summary: Motions for clarification, rehearing, or reconsideration must be submitted as a proposed order with supporting documents, including a cover letter, via CourtMAP.
Document Type
Motion For Clarification Rehearing Reconsideration
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On Motions to Withdraw as Counsel, you must use our form order found on our website below under "Documents."
Summary: Motions to withdraw as counsel must use the court's form order found on the division website under 'Documents.'
Document Type
Motion To Withdraw As Counsel
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If the matter has been heard by the Court, include the words "Post Hearing" in the title of your proposed order and include the hearing date in the first sentence of the body of the order.
Summary: Proposed orders for matters already heard by the Court must include 'Post Hearing' in the title and the hearing date in the first sentence of the body.
Document Type
Proposed Order
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Your Petition/Motion must contain the following: - a certification that the matter is a true emergency and cannot wait to be heard during a special set hearing. - a statement indicating that opposing counsel has been notified in an attempt to resolve the matter in an amicable manner.
Summary: Emergency petitions/motions must contain a certification that the matter is a true emergency and a statement that opposing counsel has been notified in an attempt to resolve the matter amicably.
Document Type
Emergency Petition Motion
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When submitting supporting documents for your proposed order, please do not categorize any supporting documents as an "Exhibit." This will cause a glitch in the system and a delay in your order appearing on the docket.
Summary: Supporting documents for proposed orders must not be categorized as 'Exhibit,' to avoid a system glitch and delay in the order appearing on the docket.
Document Type
Proposed Order Supporting Documents
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When submitting supporting documents for your proposed order, kindly note that SUPPORTING DOCUMENTS ARE NOT EXHIBITS. Please do not categorize any supporting documents as an "Exhibit." This will cause a glitch in the system and a delay in your order appearing on the docket.
Summary: Supporting documents submitted with proposed orders must not be categorized as 'Exhibit,' or the system will glitch and the order's docket appearance will be delayed.
Document Type
Proposed Order Supporting Documents
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**AO 22-02 requires the inclusion of docket/index identifiers in orders and notices of hearing.** Please list the docket index number next to the title of the pleading that is being set to be heard when entering the information in CourtMAP.
Summary: Per AO 22-02, orders and notices of hearing must include docket/index identifiers, listed next to the title of the pleading set for hearing when entered in CourtMAP.
Document Type
Order And Notice Of Hearing
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If you are submitting an order on a Stipulation for Substitution of Counsel, you must submit the written consent of the client. Additionally, the name and bar number of the substituted attorney must be included within the body of the proposed order.
Summary: Orders on stipulations for substitution of counsel must include the client's written consent and the substituted attorney's name and bar number in the body of the proposed order.
Document Type
Order On Stipulation For Substitution Of Counsel
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Indicate in your petition whether the Clerk has made the finding.
Summary: Petitions to waive accounting fees must indicate whether the Clerk has made the indigency finding.
Document Type
Petition To Waive Accounting Fees
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As of September 1, 2020, filings of petitions with proposed orders in courtMAP must include established checklist certification forms as supporting documents with your submissions. Failure to include the checklist certification form will result in summary rejection of your submission.
Machine summary and details
Summary: Filings of petitions with proposed orders in courtMAP must include the established checklist certification forms, and failure to include them results in summary rejection.
Document Type
Petition
Filing & Service rules
Electronic Filing Rules
Proposed orders approving minor settlements must not be submitted; instead, the matter must be set for hearing with the Guardian and GAL present via Zoom.
Please do not submit proposed orders to approve a minor settlement, please set the matter for hearing with the Guardian and GAL present via Zoom.
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Page 1 | ORDER ON ATTORNEY'S FEES
All proposed orders must be submitted via CourtMAP except in mental health cases, and the Case Manager reviews submissions before forwarding them to the Judge.
All proposed orders must be submitted via CourtMAP, except for Mental Health cases. The Case Manager will review your submission for accuracy and legal sufficiency, and either reject your submission if it fails review or forward it to the Judge for final review and execution.
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Page 1 | ORDER ON ATTORNEY'S FEES
After the Court confirms cancellation of a special set hearing, the requesting party must file a Notice of Cancellation via the ePortal.
Upon the Court's confirmation of cancellation of the special set hearing, the requesting party shall file a Notice of Cancellation via the ePortal.
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Page 1 | SPECIAL SET CANCELLATIONS
Self-represented persons are responsible for setting hearings via courtMAP.
For setting hearings, a self-represented person is also responsible for doing so via courtMAP.
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Page 1 | SELF-REPRESENTED PERSONS
Special set hearings must be scheduled via CourtMAP, and the moving party must coordinate the date and time with opposing counsel based on the Court's availability (no unilateral scheduling).
To schedule a special set hearing, please refer to the on-line scheduling system (CourtMAP). See here, CourtMAP. The moving party MUST coordinate the date/time with opposing counsel based on the Court's availability, which is found on CourtMAP.
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Page 1 | Request for Special Set Hearing (Div. 04)
Checklist certification forms must be filed through the e-Portal and also uploaded as a supporting document to the petition through courtMAP.
The checklist certification forms must be filed through the e-Portal and also uploaded as a supporting document to the petition through courtMAP.
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Page 1 | REQUIRED CHECKLIST CERTIFICATION FORMS
The petition/motion to be heard at a special set hearing must be e-filed, appear on the Clerk of Court's docket, and be attached to the hearing request as a supporting document.
Please ensure that the petition/motion to be heard at the special set hearing has been e-filed, appears on the Clerk of Court's docket, and is attached to the request as a supporting document.
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Page 1 | Request for Special Set Hearing (Div. 04)
Self-represented persons must follow the Florida e-Portal instructions for e-filing of documents.
Lay persons are required to follow the Florida e-Portal instructions for e-filing and e-service of documents.
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Page 1 | SELF-REPRESENTED PERSONS
Emergency petitions/motions must be filed with the Clerk of Courts and appear on the docket before a copy and the proposed emergency order are submitted to Chambers via CourtMAP.
If you have an Emergency Petition/Motion, it must be filed with the Clerk of Courts and appear on the case docket prior to submitting via CourtMAP. Once filed, submit a copy of the filed Emergency Petition/Motion and your proposed emergency order to Chambers via CourtMAP.
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Page 1 | Additional Instructions - Emergency Petition/Motion
All hearings must be specially set and scheduled via courtMAP, with in-person hearings held at the SOTO Courthouse, Courtroom 18B, and Zoom hearings held via the Zoom platform.
All hearings must be specially set and are to be scheduled via courtMAP. At the time of scheduling, if the "in-person" hearing type is selected, the hearing will be held at the SOTO Courthouse, Courtroom 18B; and, if the "Zoom" hearing type is selected, the hearing will be held via the Zoom platform, which is free to you.
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Page 1 | IMPORTANT MESSAGE
Proposed orders with blanks for court appointments must first be emailed to the Judicial Assistant and may only be submitted via courtMAP after the Court confirms the wheel appointee's acceptance.
Proposed orders with blanks for appointments by the Court (for minor settlement, etc., professional guardians, etc.) should be submitted first to the Judicial Assistant directly via e-mail at jpaz@jud11.flcourts.org. From a wheel, the name of a person eligible must be obtained, then the Court will confirm if the appointment is accepted by the proposed person from the wheel, before the proposed order can be submitted via courtMAP.
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Page 1 | APPOINTMENT OF GUARDIANS AD LITEM, CURATORS, OR OTHER FIDUCIARIES FROM WHEELS
Filing Timing and Cure Windows
Proposed orders related to a hearing must not be submitted before the hearing takes place.
Do not submit proposed orders related to a hearing prior to that hearing taking place.
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Page 1 | ORDER ON ATTORNEY'S FEES
Responses must be e-filed with the Clerk of Courts and submitted via courtMAP to chambers at least ten days prior to the hearing date.
Parties wishing to submit a response to a matter must e-file said response with the Clerk of Courts and submit the response via courtMAP to chambers, at least ten (10) days prior to the hearing date.
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Page 1 | COURTESY COPY SUBMISSIONS
Responses to matters set on the special set calendar must be e-filed with the Clerk of Courts and submitted at least ten days prior to the hearing date.
Parties wishing to submit a response to a matter set on the special set calendar must e-file said Response with the Clerk of Court's and submit the Response at least ten (10) days prior to the hearing date.
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Page 1 | COURTESY COPIES
Service and Proof of Service Rules
Self-represented persons must follow the Florida e-Portal instructions for e-service of documents.
Lay persons are required to follow the Florida e-Portal instructions for e-filing and e-service of documents.
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Page 1 | SELF-REPRESENTED PERSONS
Filing Fees and Waivers
Accounting fees will not be waived unless an Affidavit of Indigency is filed with the Clerk of Courts and the Clerk determines the petitioner qualifies for indigent status; otherwise the fees must be paid.
Please note that accounting fees will not be waived unless an Affidavit of Indigency has been filed with the Clerk of Courts. The Clerk of Court will review the affidavit to determine if the petitioner qualifies. The Clerk makes that determination. If they find that petitioner does not qualify for indigent status, accounting fees must be paid.
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Page 1 | PETITIONS TO WAIVE ACCOUNTING FEES FOR GUARDIANSHIPS
Courtesy Copy Requirements
All supporting documents must be submitted via CourtMAP immediately upon scheduling the hearing.
Please submit all supporting documents via CourtMAP immediately upon scheduling hearing.
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Page 1 | COURTESY COPIES
Courtesy copies must be submitted via courtMAP immediately upon scheduling a hearing.
Please submit courtesy copies via courtMAP immediately upon scheduling hearing.
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Page 1 | COURTESY COPY SUBMISSIONS
Filing Bundling Requirements
Add-ons are not accepted by the Court.
"ADD ONS" ARE NOT ACCEPTED.
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Page 1 | SPECIAL SET CANCELLATIONS
Only one matter per case, including related cases, may be set per special set hearing request unless the parties have Court approval beforehand.
ONE MATTER PER CASE, including related cases, unless parties have Court approval beforehand.
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Page 1 | Request for Special Set Hearing (Div. 04)
Chambers Communication Rules
In mental health cases, the e-filed emergency petition, any response, and the proposed order must be emailed directly to the Judicial Assistant and the Bailiff, copying all parties.
For Mental Health cases, please e-mail the e-filed Emergency Petition and Response, if applicable, directly to the Judicial Assistant at jpaz@jud11.flcourts.org AND the Bailiff, copying all parties. If applicable, also email the proposed order directly to the Judicial Assistant AND Bailiff.
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Page 1 | Additional Instructions - Emergency Petition/Motion
In mental health cases, proposed orders must be emailed to the Judicial Assistant, copying all parties.
For Mental Health cases, please e-mail the proposed Order, in Word, to Judicial Assistant, copying all parties.
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Page 1 | ORDER ON ATTORNEY'S FEES
Special set hearings cannot be cancelled directly through CourtMAP; cancellation must be requested by emailing the Judicial Assistant with all parties copied and is subject to chambers approval.
All special set cancellations must be approved by chambers as the parties will not be able to cancel a special set hearing directly through CourtMAP. To cancel a special set hearing, please request cancellation by e-mailing Judicial Assistant at jpaz@jud11.flcourts.org and copying all parties.
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Page 1 | SPECIAL SET CANCELLATIONS
For hearings requiring more than thirty minutes, the completed request for hearing form must be emailed to the Judicial Assistant with all parties copied, indicating the estimated time needed and any dates the parties are unavailable.
For an evidentiary hearing or hearing that requires more than thirty (30) minutes, please e-mail Judicial Assistant at jpaz@jud11.flcourts.org, the completed request for hearing form, and make sure to include all parties. Indicate approximately how much time you believe will be needed for the hearing, and if there are certain dates on which the parties are unavailable.
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Page 1 | HEARING REQUEST OVER THIRTY (30) MINUTES
Inquiries may be directed to the Judicial Assistant by email at jpaz@jud11.flcourts.org, with copies to all parties required.
Inquiries may be directed to the Judicial Assistant at (Copy to all parties required) jpaz@jud11.flcourts.org
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Page 1 | Contact Information
For special set hearings requiring more than thirty minutes, a request for approval of hearing form must be emailed to the Judicial Assistant.
For special set hearings that require more than thirty (30) minutes, please e-mail request for approval of hearing form to Judicial Assistant at jpaz@jud11.flcourts.org.
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Page 1 | Request for Special Set Hearing (Div. 04)
Notices of readiness for trial must be submitted by email to the Judicial Assistant at jpaz@jud11.flcourts.org.
To submit Notices of Readiness for Trial, please e-mail to Judicial Assistant at jpaz@jud11.flcourts.org.
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Page 1 | Additional Instructions - Notices of Readiness for Trial
A self-represented person who resolves a matter before the hearing must cancel the hearing by emailing the judge's judicial assistant.
If you resolve your matter prior to hearing, please cancel it by e-mailing the judge's judicial assistant.
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Page 1 | SELF-REPRESENTED PERSONS
For any mental health matter, parties should call the Mental Health Clerk for Section 04 at (305) 349-7476.
For any mental health matter, please call the Mental Health Clerk, Mr. Hoari Chiong, for Section 04 at tel. (305) 349-7476.
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Page 1 | MENTAL HEALTH MATTERS