Warren County Court of Common Pleas, General Division Document Format Requirements

Checked against the court's document on Oct 4, 2026CRITICAL

A transcript filed with the Clerk of Courts must be provided electronically.

(a) The transcript shall be provided to the Clerk of Courts in electronic format.

Checked and corrected to match the court's document on Oct 4, 2026CRITICAL

Format

PDF

All documents submitted for e-filing must be filed in PDF format.

All documents submitted for e-Filing shall be filed in Portable Document Format (PDF).

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An e-filed document may not contain internal or external links to other documents or references to the court’s e-filing portal.

An e-Filed document may not contain internal or external links to other documents or references to the court’s E-Filing Portal.

Checked and corrected to match the court's document on Oct 4, 2026CRITICAL

Format

PDF

Documents bearing a third party’s signature must be submitted electronically only as hand-signed, scanned-in PDFs.

A document containing the signature of a third party, who is not a party to the action (i.e., affidavit signed by a doctor, military affidavit signed by a staff member or company representative, etc.), shall be electronically submitted only as a hand-signed, scanned-in PDF document.

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Attorneys must submit typed motions.

(3) All motions submitted by attorneys must be typed.

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Margins

top 1 in, bottom 1 in, left 1 in, right 1 in

Typed motions and memoranda must use one-inch margins, double spacing, and font no smaller than 12 points.

(4) All typed motions and memoranda must include one (1) inch margins, be double-spaced, and be printed in no smaller than 12-point font.

Checked and corrected to match the court's document on Oct 4, 2026CRITICAL

Every evidentiary document referenced in a motion or memorandum must be clearly marked as an exhibit with an identifying letter or number.

(4) All affidavits, depositions, exhibits, photographs, and other documents relied upon or referred to in a motion or memorandum shall be clearly marked as an exhibit with identifying letter or number.

Checked against the court's document on Oct 4, 2026CRITICAL

Criminal cases

Appointed counsel fee forms must be completed in OPD CABS and, when printed, include “Generated by CABS” at the bottom of the second page to be accepted.

All Motion, Entry and Certification for Appointed Counsel Fees forms must be filled out in the OPD CABS program. When printed they must include the words “Generated by CABS” on the botom of the second page to be accepted.

Checked against the court's document on Oct 4, 2026CRITICAL

Criminal cases

Only Financial Disclosure Form OPD-206R rev. 11/24, bearing that revision on the bottom of the second page, may be used; outdated forms will be rejected.

Only use the Financial Disclosure Form with this on the botom of the second page: OPD-206R rev. 11/24. Any outdated form will be rejected.

Checked against the court's document on Oct 4, 2026WARNING

An objection to a Magistrate’s Decision must be submitted in writing.

Any objection of a Magistrate’s Decision must be filed in writing within fourteen (14) days of the Court’s fie-stamped date on the order.

Checked and corrected to match the court's document on Oct 4, 2026INFO

A judge or magistrate may electronically sign a document using a digitized image of the judicial signature.

Electronic documents may be signed by a judge or magistrate via a digitized image of his or her signature.

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Criminal cases

Unless otherwise ordered by the Court, the motion shall be typewritten. Any motion that is not typed will be rejected.

Summary: Unless the court orders otherwise, a compensation motion must be typewritten, and an untyped motion will be rejected.

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Margins

top 1 in, bottom 1 in, left 1 in, right 1 in ?

(1) All original papers submitted for filing in an action shall be on 8 ½ by 11-inch, white bond paper printed on a single side without backing or cover. Each page shall include a one-inch margin.

Summary: Original filing papers must be printed single-sided on white bond paper without backing or cover and must have a one-inch margin on each page.

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Format

PDF

The document must be converted to a Portable Document Format (PDF) for filing. The Clerk of Courts may reject any document delivered for filing that is not in a PDF format.

Summary: Documents submitted by email for filing must be converted to PDF, and non-PDF documents may be rejected.

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The Clerk of Courts may reject any document delivered for filing that is larger than 20 MB in size.

Summary: The Clerk may reject an email-filed document larger than 20 MB.

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The electronic format shall be a text-recognized, searchable format.

Summary: An electronically submitted deposition transcript must be text-recognized and searchable.

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Format

PDF

On the document screen, you will need to upload all the required documents. Please note that all documents need to be PDF files.

Summary: All required documents uploaded in a new civil case must be PDF files.

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Additionally, all documents must be around 25 MB. If the document is of the incorrect type or too large, it will not upload correctly and will be rejected (starng the process over).

Summary: Documents in new civil cases must be around 25 MB; incorrect or oversized documents are rejected and the process must be restarted.

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Format

PDF

Your document must be saved in a PDF format to load properly into our system.

Summary: Documents submitted in existing cases must be saved in PDF format to load into the e-filing system.

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Applies to

Petition ?

If you need more space, attach an additional page.

Summary: Section 7(g) may be continued on an additional page when more space is needed.

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Applies to

Petition ?

(If you need more space, attach an additional page.)

Summary: Section 11’s list of related cases and legal matters may be continued on an additional page when more space is needed.