Southern District of New York Chambers Communication Rules

Checked and corrected to match the court's document on Oct 1, 2026CRITICAL

Chambers communications generally must be made by letter, with copies delivered to all counsel at the same time, subject to stated exceptions.

Except as otherwise provided below, communications with chambers shall be by letter, with copies simultaneously delivered to all counsel.

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Email to chambers

A party must obtain chambers' permission before using email beyond the specified permitted uses.

If a party believes an exception to this rule is warranted, it must obtain permission from chambers before using email other than as outlined above.

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Letter ecf to chambers

All communications with Chambers must be submitted as letters filed electronically on ECF.

All communications with Chambers shall be filed by letter electronically on ECF.

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Letter ecf to chambers

Other communications with Chambers, including extension and adjournment requests, must be made by letter filed on ECF, subject to Paragraph 2.C.

Any other communications with Chambers, including requests for extensions or adjournments, shall be by letter filed on ECF in accordance with Paragraph 2.C.

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Letter ecf to chambers

Unless an exception applies or the Court orders otherwise, communications with Chambers must be made by letter filed on ECF.

Except as provided herein or as otherwise ordered by the Court, communications with Chambers shall be by letter filed on ECF.

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Email to chambers

The letter-motion may be emailed to Chambers as a text-searchable PDF, with copies delivered to all counsel at the same time.

Such letter-motions may be emailed to VargasNYSDChambers@nysd.uscourts.gov as text-searchable PDF attachments, with copies simultaneously delivered to all counsel.

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Email to chambers

If proposed damages are supported by calculations, the original-format calculation files must be emailed to Chambers.

D. if the proposed damages are supported by calculations, native versions of the files with calculations (i.e., versions of the files in their original format, such as in “.xlsx”), which shall be emailed to Chambers at VargasNYSDChambers@nysd.uscourts.gov;

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Letter ecf to chambers

Except for matters requiring immediate attention, communications with Chambers must be sent by letter filed on ECF, emailed as a PDF attachment, and simultaneously copied to all counsel.

Except matters requiring immediate attention, communications with Chambers shall be by letter, filed on ECF, which shall also be e-mailed as a .pdf attachment to the Court (EngelmayerNYSDChambers@nysd.uscourts.gov) with a copy simultaneously delivered to all counsel.

Checked and corrected to match the court's document on Oct 4, 2026CRITICAL

Criminal cases

Faxes to Chambers are prohibited.

Faxes to Chambers are not permitted.

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Email to chambers

Each party must email the specified pretrial submissions to Chambers when filing them.

At the time of filing, each party shall e-mail to Chambers and supply Chambers with two courtesy hard copies of these materials in .pdf and, with the exception of in limine motions, Microsoft Word formats (EngelmayerNYSDChambers@nysd.uscourts.gov).

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Email to chambers

Unless the Court orders otherwise, the defendant must email the sentencing submission to Chambers no later than two weeks before sentencing.

Unless otherwise ordered by the Court, a defendant’s sentencing submission shall be served on the Government and e- mailed to Chambers no later than two weeks before the date set for sentencing.

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Nothing may be delivered to Chambers by hand at this time.

D. Hand Deliveries. Nothing may be delivered to Chambers at this time.

Checked and corrected to match the court's document on Oct 1, 2026CRITICAL

A pro se party must mail all Court communications to the Pro Se Intake Unit at the stated address.

By Standing Order, a pro se party must mail all communications with the Court to the Pro Se Intake Unit located at 500 Pearl St., Room 230, New York, NY 10007.

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Pro se parties may not call Chambers or send documents or filings directly to Chambers.

A pro se party may not call Chambers or send any document or filing directly to Chambers.

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Phone to chambers

Calls to chambers are permitted only when a situation requires immediate attention.

Telephone calls to chambers are permitted only in situations requiring immediate attention.

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Email to chambers

For an immediate-attention situation, email chambers to request the phone number and put “URGENT” in the subject line.

In such situations, email the chambers email box to request the phone number, and place “URGENT” in the subject line of the email.

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Email to chambers

Parties may not email chambers directly, except as provided in items 1.A and 1.B.

Except as set forth in items 1.A and 1.B above, parties may not communicate directly with chambers by email.

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Email to chambers

Proposed jury instructions should also be emailed to Chambers in Word or WordPerfect format.

In addition to being filed in the normal manner, proposed jury instructions should be emailed (in Word or WordPerfect) to chambersnysdseibel@nysd.uscourts.gov.

Checked and corrected to match the court's document on Oct 4, 2026WARNING

Correspondence solely between counsel must not be filed on ECF or sent to Chambers, except as an exhibit to a properly filed document.

Copies of correspondence solely between counsel shall not be filed on ECF or sent to Chambers (except as exhibits to a properly filed document).

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Phone to chambers

Calls to Chambers are permitted only for emergencies requiring immediate attention.

Telephone calls to Chambers are permitted only in emergency situations requiring immediate attention.

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Email to chambers

A letter containing confidential or sensitive information that cannot be filed on ECF may be emailed to the Court as a PDF attachment, with copies simultaneously delivered to all counsel.

Letters containing confidential or sensitive information that cannot be filed on ECF may be sent by e-mail as a .pdf attachment to the Court (OetkenNYSDChambers@nysd.uscourts.gov), with a copy simultaneously delivered to all counsel.

Checked and corrected to match the court's document on Oct 4, 2026WARNING

Criminal cases

Faxes require prior Chambers approval, granted only in rare circumstances, and may not exceed five pages.

Faxes are not permitted except with prior approval of Chambers, which will be granted only in rare circumstances, and must not exceed 5 pages in length.

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Criminal cases

For an urgent hand-delivered letter requiring immediate attention, ask Court Security Officers to notify Chambers so staff can retrieve it immediately.

If the hand-delivered letter is urgent and requires the Court’s immediate attention, ask the Court Security Officers to notify Chambers that an urgent package has arrived that needs to be retrieved by Chambers staff immediately.

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Phone to chambers

Except as provided in Sections 5(L) and 7(B), calls to Chambers are permitted only for urgent matters requiring immediate attention when filing a letter or letter motion is not feasible.

Except as provided in Section 5(L) and 7(B), calls to Chambers are permitted only in urgent situations requiring immediate attention, where submission of a letter or letter motion is not feasible.

Checked and corrected to match the court's document on Oct 4, 2026WARNING

Civil cases

Faxes to Chambers are prohibited unless express prior permission is given for an unforeseeable emergency.

D. Faxes. Faxes to Chambers are not permitted without express prior permission, and only in cases of unforeseeable emergencies.

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Phone to chambers

For a time-sensitive matter, if Chambers has not responded within two hours, the movant may call Chambers before the end of the business day.

If the matter is time sensitive and Chambers does not respond within two hours, the movant may call Chambers before the end of the business day.

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Phone to chambers

If the specified letter-motion procedures are not feasible for a dispute arising during a deposition, the parties may call Chambers during the deposition, but all attendees must be available and call jointly.

B. If a dispute arises during a deposition, and the letter-motion procedures in Paragraph 5 are not feasible to address it, the parties may call Chambers to raise the dispute with the Court during the deposition. If a party wishes to engage the Court in this manner, all parties in attendance at the deposition must make themselves available and call the Court jointly.

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Email to chambers

When the Standing Order requires permission, attorneys seeking to bring electronic devices should email Chambers a completed Model Court Order.

When Court permission is required under the Standing Order, attorneys seeking to bring electronic devices to the Court should email a completed Model Court Order to VargasNYSDChambers@nysd.uscourts.gov.

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Email to chambers

Chambers communications by fax or email are permitted only if copies are simultaneously sent to all counsel by fax or email.

Faxes and email communications to Chambers are permitted only if copies are also simultaneously faxed or emailed to all counsel.

Checked and corrected to match the court's document on Oct 4, 2026WARNING

For an urgent hand-delivered letter requiring immediate attention, ask Court Security Officers to notify Chambers so staff can retrieve it immediately.

If the hand- delivered letter is urgent and requires the Court’s immediate attention, however, ask the Court Security Officers to notify Chambers that an urgent letter has arrived that needs to be retrieved by Chambers staff immediately.

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Phone to chambers

Telephone calls to Chambers should be used only for urgent matters.

Telephone calls to Chambers should be reserved only for urgent matters.

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Email to clerk

In such situations, email Courtroom Deputy A.J. Smallman at EngelmayerNYSDChambers@nysd.uscourts.gov.

In such situations, email A.J. Smallman, Courtroom Deputy, at EngelmayerNYSDChambers@nysd.uscourts.gov.

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Criminal cases

For an urgent hand-delivered letter requiring immediate attention, ask Court Security Officers to notify Chambers so staff can retrieve it immediately.

If the hand-delivered letter is urgent and requires the Court’s immediate attention, ask the Court Security Officers to notify Chambers that an urgent package has arrived that needs to be retrieved by Chambers staff immediately.

Checked and corrected to match the court's document on Oct 4, 2026WARNING

Civil cases

Counsel must consult the Court’s Emergency Individual Rules and Practices for teleconference procedures and chambers-communication instructions.

Counsel are directed to review the Court’s Emergency Individual Rules and Practices in Light of COVID-19, found at https://nysd.uscourts.gov/hon-paul-engelmayer, for the Court’s procedures for telephonic conferences and for instructions for communicating with chambers.

Checked and corrected to match the court's document on Oct 4, 2026WARNING

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Email to chambers

For urgent matters requiring immediate attention, parties should email Chambers with “URGENT” in the subject line, identifying case details and the issue, and providing a reachable telephone number.

B. Urgent Matters. For urgent matters requiring immediate attention, parties should send an email to Chambers that (1) includes the word “URGENT” in the subject line; (2) specifies the case name and docket number; (3) briefly describes the na- ture of the issue; and (4) provides a telephone number at which the party (and any other callers) can be reached.

Checked against the court's document on Oct 1, 2026WARNING

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Letter ecf to chambers

Court communications should be filed as letters through ECF without emailing or sending another copy to Chambers.

Communications with the Court should be by letter, via electronic case filing (“ECF”), without email or other copy to Chambers.

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Email to chambers

Email to Chambers is permitted only for urgent matters requiring immediate attention or when the Court expressly permits it in advance.

Emails to Chambers are only permitted for urgent matters requiring immediate attention or when otherwise expressly permitted by the Court in advance.

Checked and corrected to match the court's document on Oct 1, 2026WARNING

Requests or questions to Chambers outside the permitted email circumstances should be made only by letter.

In any other circumstances, requests or questions to Chambers should be made by letter only.

Checked and corrected to match the court's document on Oct 1, 2026WARNING

Fax communications are prohibited unless Chambers gives prior permission.

No faxed communications shall be permitted without prior permission from Chambers.

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Pro se submissions requiring immediate attention should be hand-delivered to the Pro Se Intake Unit.

Submissions requiring immediate attention should be hand-delivered to the Pro Se Intake Unit.

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Phone

Phone

(212) 805-4701

Questions about these practices may be directed to the Courtroom Deputy by phone.

If you have any questions about these practices, please contact Bruce Hampton, Courtroom Deputy, at (212) 805-4701.

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Phone to clerk

Phone

(212) 805-0125

For criminal scheduling and calendar matters, call the Law Clerk/Deputy at the stated number.

For criminal scheduling and calendar matters, call Law Clerk / Deputy, Sara Tomasello at (212) 805-0125.

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Phone to clerk

Phone

(212) 805-0104

Questions about these practices may be directed to Courtroom Deputy Clerk Andrew Mohan by phone.

If you have any questions about these practices, contact the Courtroom Deputy Clerk, Andrew Mohan, (212) 805-0104.

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Email to chambers

Questions about these practices may be directed to Chambers by email at the stated address.

If you have any questions about these practices, please email Chambers at CastelNYSDChambers@nysd.uscourts.gov.

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The Court generally schedules the initial case management conference within two months after the Answer is filed.

The Court will generally schedule an initial case management conference within two months of the filing of the Answer.

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Email to clerk

Questions about these practices may be directed to the Courtroom Deputy by email.

If you have any questions about these practices, contact the Courtroom Deputy, A.J. Smallman, EngelmayerNYSDChambers@nysd.uscourts.gov.

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Email to clerk

Questions about these practices may be directed to the Courtroom Deputy by email.

If you have any questions about these practices, please contact A.J. Smallman, Courtroom Deputy, at EngelmayerNYSDChambers@nysd.uscourts.gov.

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Email to chambers

Email Chambers at the specified address about docketing, scheduling, and calendar matters.

For docketing, scheduling, and calendar matters, email FigueredoNYSDChambers@nysd.uscourts.gov.

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Email to chambers ?

Upon assignment of a new criminal case to Judge Vyskocil, the Assistant United States Attorney must immediately email the Court to arrange for a prompt conference/arraignment.

Summary: In new criminal cases, the AUSA must immediately email the Court to arrange a prompt conference or arraignment.

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Email to chambers ?

When seeking a preliminary injunction and/or temporary restraining order, the moving party must send all their papers (in text-searchable PDF format) to the Court by email, copying counsel for all relevant parties. The email should (1) include the word "URGENT" in the subject line; (2) provide a telephone number at which the party (and any other relevant parties) can be reached; and (3) provide the relevant parties' availability for a telephone conference. Parties should not hand-deliver any documents without advance permission from the Court.

Summary: TRO/preliminary injunction papers must be emailed to the Court (copying all relevant counsel) with 'URGENT' in the subject line, a contact phone number, and the parties' telephone-conference availability; hand delivery requires advance permission.

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Email to chambers ?

These submissions, including any oppositions, shall be filed via ECF and sent to Chambers by email, with one courtesy copy of each submitted to Chambers.

Summary: Jury-trial submissions (including any oppositions) must also be sent to Chambers by email.

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Email to duty judge ?

Arrest and search warrants, including applications for cell site information, triggerfish, and GPS tracking, should be emailed to WillisCriminalDuty@nysd.uscourts.gov.

Summary: Arrest and search warrant applications (including cell site, triggerfish, and GPS tracking applications) must be emailed to WillisCriminalDuty@nysd.uscourts.gov.

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Email to duty judge ?

All applications requiring Judge Willis's review and signature should be sent to WillisCriminalDuty@nysd.uscourts.gov.

Summary: Applications for PEN registers, NDOs, and OCs that require Judge Willis's review and signature must be emailed to WillisCriminalDuty@nysd.uscourts.gov.

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Criminal cases

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Email to duty judge ?

If you anticipate the need for a late-night or weekend warrant, please send Judge Willis an email at WillisCriminalDuty@nysd.uscourts.gov, and call Judge Willis on her personal cell phone, available on the criminal duty roster.

Summary: For an anticipated late-night or weekend warrant, counsel must email WillisCriminalDuty@nysd.uscourts.gov in advance.

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Phone to chambers ?

A pro se party may not call Chambers or send any document or filing directly to Chambers.

Summary: Pro se parties may not call Chambers or send any document or filing directly to Chambers.

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Email to chambers ?

The Excel sheet should be emailed to WillisNYSDChambers@nysd.uscourts.gov and should CC all opposing counsel or the pro se litigant if they are unrepresented.

Summary: The required Excel sheet must be emailed to WillisNYSDChambers@nysd.uscourts.gov, copying all opposing counsel or the unrepresented pro se litigant.

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Phone to chambers ?

Phone

(888) 278-0296

Unless otherwise ordered by the Court, all conferences and proceedings in civil cases will be held by telephone. In some cases, the Court may direct one of the parties to set up a conference line. In all other cases, the parties should call into the Court’s dedicated conference line at (888) 278-0296, and enter Access Code 5195844, followed by the pound (#) key.

Summary: Civil conferences and proceedings will be held by telephone; parties call the Court's line at (888) 278-0296 and use Access Code 5195844#.

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Phone to chambers ?

Telephone calls will not be answered but will go to voicemail; and there may be significant delays in responding to any voicemail messages. Thus, parties are encouraged to make any requests or inquiries to the Court through ECF or, if permitted or required under the Court’s Individual Rules and Practices, by email. If leaving a voicemail, a party should (1) briefly state the nature of the issue (including, if applicable, the case name and docket number); and (2) provide a call-back telephone number.

Summary: Chambers telephone calls go to voicemail with delayed responses; voicemail should state the issue and callback number, and requests/inquiries should go through ECF or email.

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Email to chambers

For urgent matters requiring immediate attention, parties should send an email to Chambers that (1) includes the word “URGENT” in the subject line; (2) specifies the case name and docket number; (3) briefly describes the nature of the issue; and (4) provides a telephone number at which the party (and any other relevant parties) can be reached.

Summary: Urgent emails to Chambers must include 'URGENT' in the subject line, case name/docket number, a description, and a callback number.

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Letter fax to chambers ?

Faxes are not permitted for any purposes.

Summary: Faxes are prohibited for all purposes.

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Email to chambers ?

The email should (1) include the word “URGENT” in the subject line; (2) provide a telephone number at which the party (and any other relevant parties) can be reached; and (3) provide the relevant parties’ availability for a telephone conference in the next few days.

Summary: TRO/emergency-relief emails must include 'URGENT', a callback number, and the parties' availability for a telephone conference.

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Letter ecf to chambers ?

Except as otherwise provided below, communications with Chambers shall be by letter, with copies simultaneously delivered to all counsel.

Summary: Communications with Chambers must be by letter, with copies simultaneously delivered to all counsel.

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Letter ecf to chambers ?

Correspondence between counsel shall not be sent to the Court or filed on ECF (except as exhibits to an otherwise properly filed document.

Summary: Correspondence between counsel must not be sent to the Court or filed on ECF, except as exhibits to an otherwise properly filed document.

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Phone to chambers ?

Phone

(914) 390-4177

Telephone calls to Chambers are permitted only for urgent matters requiring immediate attention. In such rare situations, call Chambers (914) 390-4177.

Summary: Telephone calls to Chambers at (914) 390-4177 are permitted only for urgent matters requiring immediate attention.

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Email to chambers ?

Parties shall not copy the Court on correspondence sent between counsel or the Parties.

Summary: Parties must not copy the Court on correspondence exchanged between counsel or the parties.

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Email to chambers

To the extent Parties or counsel need electronic devices during any proceedings before the Court, the requesting party should complete the form at https://nysd.uscourts.gov/sites/default/files/2020-06/Electronic%20Dev.pdf and return it via email to Chambers, copying opposing counsel. Such electronic device request need not be filed on the docket. Electronic device requests should be submitted by close of business the day before any scheduled appearance.

Summary: Electronic device requests must be made by completing the court's form and emailing it to Chambers (copying opposing counsel) by close of business the day before the appearance, without docketing.

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Phone to chambers ?

Phone

(212) 805-0244

After doing so, if the dispute cannot be resolved, the Parties should jointly contact the Court at (212) 805-0244. Chambers staff will take a message summarizing the dispute and check to see if Judge Willis is available to resolve the issue either through a video conference or a written order.

Summary: If a deposition dispute cannot be resolved after good-faith efforts, the parties should jointly call Chambers at (212) 805-0244 so staff can relay the dispute to Judge Willis for resolution by video conference or written order.

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Phone ?

Phone

(855) 244-8681

At the scheduled time, the parties are to dial in to the conference by calling (855) 244-8681 and entering access code 2315 780 7370#. Note that the conference line will not be available before the start of the conference time.

Summary: Parties must dial in to the pretrial conference by telephone at (855) 244-8681 with access code 2315 780 7370#, and the conference line is not available before the conference start time.

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Email to chambers ?

provide a courtesy copy, clearly marked as such, via e-mail (Failla_NYSDChambers@nysd.uscourts.gov)

Summary: Chambers email address for delivery of the joint status letter courtesy copy is Failla_NYSDChambers@nysd.uscourts.gov.

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Phone to chambers ?

To the maximum extent possible, all conferences and proceedings will be held by either telephone or video.

Summary: Criminal conferences and proceedings will be held by telephone or video to the maximum extent possible.

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Phone to intake unit ?

Phone

(212) 805-0175

Any questions should be directed to the Pro Se Intake Unit at (212) 805-0175.

Summary: Pro se parties should direct questions to the Pro Se Intake Unit at (212) 805-0175.

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Email to chambers ?

Chambers Email RomanNYSDChambers@nysd.uscourts.gov

Summary: Chambers may be contacted by email at RomanNYSDChambers@nysd.uscourts.gov.

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Phone to clerk ?

Phone

(914) 390-4178

Please call Gina Sicora, Courtroom Deputy Clerk, at (914) 390-4178.

Summary: Docketing, scheduling, and calendar matters should be directed to Courtroom Deputy Clerk Gina Sicora at (914) 390-4178.

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Letter ecf to chambers ?

Parties may request oral argument by letter at the time their moving or opposing reply papers are filed. The Court will determine whether argument will be heard and, if so, will advise counsel of the argument date.

Summary: Parties may request oral argument by letter when their moving or opposing reply papers are filed, and the Court will decide whether argument will be heard.

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Email to chambers ?

Requests for reasonable accommodations on account of disability or religion with respect to the Court's rules or in connection with any proceeding before Judge Willis may be emailed to WillisNYSDChambers@nysd.uscourts.gov.

Summary: Requests for reasonable accommodations on account of disability or religion may be emailed to Judge Willis's chambers email address.

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Phone to intake unit ?

Phone

(212) 805-0175

Questions can be directed to the Pro Se Intake Unit at (212) 805-0175.

Summary: Questions from pro se parties can be directed to the Pro Se Intake Unit at (212) 805-0175.

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Phone to chambers ?

Phone

(212) 805-0244

For docketing, scheduling and calendar matters, call Chambers at (212) 805-0244 between 9:00 AM and 5:00 PM or email Chambers at WillisNYSDChambers@nysd.uscourts.gov.

Summary: For docketing, scheduling, and calendar matters, parties may call Chambers at (212) 805-0244 between 9:00 AM and 5:00 PM or email WillisNYSDChambers@nysd.uscourts.gov.

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In person to witnesses ?

(14) Only one attorney for each party shall examine, or cross-examine, each witness. The attorney stating objections, if any, during direct examination, will be the attorney recognized for cross-examination.

Summary: Only one attorney per party may examine/cross-examine each witness; objector gets cross.

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In person to counsel table ?

(16) Counsel must admonish all persons at counsel table that gestures, facial expressions, audible comments, or the like, as manifestations of approval or disapproval during the testimony of witnesses, or at any other time, are absolutely prohibited.

Summary: Gestures, facial expressions, and audible comments by counsel table are prohibited.

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Letter ecf to intake unit ?

Pro se parties are directed to submit all filings and communications addressed to Judge Swain, whether related to a case pending before the Court, or to a matter the party wishes to direct to Judge Swain in her capacity as Chief Judge, through the Court’s Pro Se Intake Unit.

Summary: Pro se parties must submit all filings and communications through the Pro Se Intake Unit.

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Letter ecf to chambers ?

Communications with Chambers must be by letter. Unless there is a request to file a letter under seal or a letter contains sensitive or confidential information that the sender believes should not be filed electronically (see subdivision A.5 below), all letters to the Court must be filed electronically on the ECF system.

Summary: All letters to the Court must be filed electronically on ECF unless sealed or containing sensitive/confidential information.

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Email to chambers ?

The moving party should then email chambers at SwainNYSDCorresp@nysd.uscourts.gov, giving notice of the filing and the time frame requested for Court action.

Summary: Email Chambers notice of TRO filing with requested timeframe.

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Email to intake unit ?

Pro se parties who wish to seek permission to file documents under seal, and who do not have permission to file documents electronically, are directed to contact the Court’s Pro Se Intake Unit, at the contact information provided on the Court’s website, see https://www.nysd.uscourts.gov/prose/role-of-the-prose-intake-unit/contact, for appropriate direction.

Summary: Pro se parties must contact Pro Se Intake Unit for sealed filing direction.

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Email to intake unit ?

All filings and communications from by pro se parties must be filed through the Pro Se Intake Unit, and must not be emailed, mailed, or faxed directly to chambers.

Summary: Pro se filings must go through Pro Se Intake Unit, not directly to chambers.

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Phone to intake unit ?

pro se parties should not call chambers; procedural questions should instead be addressed to the Court’s Pro Se Intake Unit.

Summary: Pro se parties should not call chambers; use Pro Se Intake Unit instead.

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Requests for adjournments should be faxed to (212-805-7942).

Summary: Adjournment requests must be faxed to specific number.

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Letter ecf to chambers ?

Parties shall send to Chambers a hard copy of all letters. Copies of letters to Chambers shall simultaneously be delivered to all counsel in no less speedy a manner than the method of delivery to the Court. Counsel shall not copy the Court on correspondence between and among them. Copies of all documents shall either be mailed to Chambers or left with the Court Security Officer at the Worth Street entrance of the Courthouse. Papers shall not be delivered directly to Chambers unless special permission to do so is granted.

Summary: Hard copies of all letters must be sent to Chambers via mail or Court Security Officer (not direct delivery), with simultaneous delivery to all counsel, and the Court must not be copied on inter-counsel correspondence.

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Letter fax to chambers ?

Faxes may be sent only: for urgent matters requiring an immediate response from Chambers; to request an adjournment or extension of time as provided by Rule 1.D; or to make a technology request as provided by Rule 1.F. Faxes should be brief and may not exceed 5 pages without special permission from Chambers. Do not follow faxes with a hard copy.

Summary: Faxes to Chambers are limited to urgent matters, adjournment requests, and technology requests; must not exceed 5 pages without permission; no follow-up hard copy allowed.

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Email to chambers ?

Letters filed on ECF must also be sent to Chambers, either by mail or, if five pages or under, by fax.

Summary: Letters filed on ECF must additionally be sent to Chambers by mail or by fax (if 5 pages or under).

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Email to chambers ?

DO NOT file requests for adjournments or extensions of time on ECF without also sending a hard copy or fax of the request to Chambers.

Summary: Adjournment or extension requests filed on ECF must also be sent to Chambers by hard copy or fax.

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Phone to chambers ?

Counsel shall not appear in Court on the return date. The Court will schedule the date and time for argument if it desires argument.

Summary: Counsel must not appear on return date; Court schedules oral argument only if desired.

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Phone to chambers ?

Except for good cause, only Liaison Counsel may contact Chambers by telephone.

Summary: Only Liaison Counsel may contact Chambers by telephone except for good cause.

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Civil cases

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Letter fax to chambers ?

Written communications of twenty-one (21) pages or more may only be faxed with permission. Permission is likely to be granted only in urgent circumstances. No hard copy should be sent if permission is given to fax the document.

Summary: Fax communications of 21+ pages require permission, granted only in urgent circumstances.

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Letter ecf to chambers ?

Permission for all hand deliveries to chambers remains necessary.

Summary: Permission is required for all hand deliveries to chambers.

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Email to chambers ?

At the time of filing, a represented party must e-mail these documents to the Court (Torres_NYSDChambers@nysd.uscourts.gov) in both PDF and Microsoft Word formats.

Summary: Represented parties must email pretrial documents to court in PDF and Word formats.

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Letter ecf to intake unit ?

All communications with the Court by a pro se party must be mailed to the Pro Se Intake Unit, United States Courthouse, 500 Pearl Street, Room 200, New York, New York 10007. No documents or court filings should be sent directly to chambers.

Summary: Pro se parties must mail all communications to the Pro Se Intake Unit; direct submission to chambers is prohibited.

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Email to chambers ?

At the time of filing, a represented party must e-mail these documents to the Court (Torres_NYSDChambers@nysd.uscourts.gov) in both PDF and Microsoft Word formats.

Summary: Represented parties must email pretrial documents to chambers in PDF and Word formats.

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All communications with the Court by a pro se party must be mailed to the Pro Se Intake Unit, United States Courthouse, 500 Pearl Street, Room 200, New York, New York 10007. No documents or court filings should be sent directly to chambers.

Summary: Pro se parties must send all communications to Pro Se Intake Unit, not directly to chambers.

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Letter ecf to chambers ?

Any party seeking to bring such equipment into the Courthouse shall email a letter to the Court at least ten business days in advance of the relevant trial or hearing requesting permission to use such equipment.

Summary: Parties must email a letter requesting permission to bring computers/printers into the courthouse at least 10 business days before trial/hearing.

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Email to chambers ?

As soon as a party decides to seek a temporary restraining order, he or she shall call or email chambers and state whether: (1) he or she has notified the adversary and if the adversary consents to temporary injunctive relief or (2) the requirements of Rule 65(b) are satisfied and no notice is necessary.

Summary: Parties must notify chambers immediately when seeking TRO, stating whether adversary was notified and consented or Rule 65(b) applies.

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Email to chambers ?

If a party’s adversary has been notified but does not consent to temporary injunctive relief, the party seeking a restraining order shall call or email chambers in order to determine a time mutually agreeable to the Court, the party, and its adversary, so that the Court may have the benefit of advocacy from both sides in deciding whether to grant temporary injunctive relief.

Summary: If adversary notified but doesn't consent to TRO, parties must coordinate with chambers to schedule hearing for both sides to be heard.

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Civil cases

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Letter fax to chambers ?

Faxes to chambers are permitted only with prior authorization.

Summary: Faxes to chambers require prior authorization.

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Civil cases

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Email to chambers ?

As soon as a party decides to seek a temporary restraining order, he or she shall call or email chambers and state whether: (1) he or she has notified the adversary and if the adversary consents to temporary injunctive relief or (2) the requirements of Rule 65(b) are satisfied and no notice is necessary. If a party's adversary has been notified but does not consent to temporary injunctive relief, the party seeking a restraining order shall call or email chambers in order to determine a time mutually agreeable to the Court, the party, and its adversary, so that the Court may have the benefit of advocacy from both sides in deciding whether to grant temporary injunctive relief.

Summary: Parties seeking a TRO must immediately call or email chambers to report adversary notification status and consent, or Rule 65(b) applicability; if adversary notified but doesn't consent, must contact chambers to schedule a mutually agreeable hearing time.

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Phone to chambers ?

As soon as a party decides to seek a temporary restraining order, he or she shall call or email chambers and state whether: (1) he or she has notified the adversary and if the adversary consents to temporary injunctive relief or (2) the requirements of Rule 65(b) are satisfied and no notice is necessary.

Summary: Parties seeking a TRO must call or email chambers immediately.

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Phone to chambers ?

Telephone calls to chambers are permitted only in emergencies requiring immediate attention.

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Email to chambers ?

Upon assignment of a criminal case to Judge Carter, the parties should immediately email Chambers at ALCarterNYSDChambers@nysd.uscourts.gov to arrange for a prompt conference, at which the defendant will be present, in order to set a discovery and motion schedule.

Summary: In criminal cases, parties must immediately email Chambers at the listed address to arrange a prompt scheduling conference.

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Email to chambers ?

In addition to being filed on ECF, the proposed voir dire questions, requests to charge and verdict form should be emailed as single MS Word documents to ALCarterNYSDChambers@nysd.uscourts.gov.

Summary: Proposed voir dire questions, requests to charge, and verdict form must also be emailed to chambers at the listed address.

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Email to chambers ?

Generally, letters should be filed electronically on ECF and courtesy copies should be emailed to Chambers at ALCarterNYSDChambers@nysd.uscourts.gov as a .pdf attachment, with all counsel copied on the email. Counsel should include the case caption, docket number, and a brief description in the subject line of every email sent to Chambers. Example: Jane v. John; 12 Civ. 0000; Defendant’s request for a Pre-Motion Conference.

Summary: Letters should be filed on ECF with courtesy copies emailed to Chambers as PDF with specific subject line format.

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Email to chambers ?

Upon assignment of a criminal case to Judge Carter, the parties should immediately email Chambers at ALCarterNYSDChambers@nysd.uscourts.gov to arrange for a prompt conference, at which the defendant will be present, in order to set a discovery and motion schedule. The Assistant United States Attorney should deliver a courtesy copy of the indictment and the criminal complaint, if one exists, to Chambers as soon as practicable.

Summary: Criminal cases require immediate email to Chambers and AUSA to deliver courtesy copies of indictment/complaint

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Email to chambers ?

In addition to being filed on ECF, the proposed voir dire questions, requests to charge and verdict form should be emailed as single MS Word documents to ALCarterNYSDChambers@nysd.uscourts.gov

Summary: Proposed jury documents must be emailed as single MS Word documents to specific chambers email

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Letter ecf to chambers ?

In order for an attorney to bring into the Courthouse any computer, printer, or other electronic equipment not qualifying as a “personal electronic device,” specific authorization is required by prior Court Order. Any party seeking to bring such equipment into the Courthouse should send a letter to Chambers at least 10 business days in advance of the relevant trial or hearing requesting permission to use such equipment. The request letter should identify the type(s) of equipment to be used and the name(s) of the attorney(s) who will be using the equipment. Chambers will coordinate with the District Executive’s Office to issue the Order and forward a copy to counsel. The Order must be shown upon bringing the equipment into the Courthouse.

Summary: Authorization required 10 business days in advance for non-personal electronic equipment in courthouse

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Email to chambers ?

At least 24 hours before a scheduled teleconference, the parties must jointly email to the Court a list of counsel who may speak during the teleconference. No more than one individual should be designated to speak on behalf of each party. The email should also provide the telephone numbers from which counsel expect to join the call.

Summary: Parties must email list of counsel and phone numbers 24 hours before teleconference.

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Civil cases

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Phone to chambers ?

Broadcasting or recording of any court conference is prohibited by law.

Summary: Broadcasting or recording court conferences is prohibited by law.

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Civil cases

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Email to chambers ?

If a party wishes to engage the Court in this manner, all parties in attendance at the deposition must make themselves available and email the Court jointly.

Summary: All parties must jointly email Court to resolve deposition disputes.

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Email to chambers ?

If required by the Standing Order, counsel seeking to bring a device into the Courthouse shall submit an Electronic Device and Wi-Fi Access Request Form, available on the Court’s website, to the Court by e-mail as early as possible—and certainly no later than three business days before the start of the trial or hearing. Requests submitted later than three business days prior to the relevant trial or hearing may be denied on that basis alone.

Summary: Electronic device access requests must be submitted at least 3 business days before trial/hearing or may be denied.

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Phone to chambers ?

If permitted by the Standing Order, mobile telephones are permitted inside the Courtroom, but they MUST be kept turned off at all times. Non-compliance with this rule may result in forfeiture of the device for the remainder of the proceedings.

Summary: Mobile phones must be turned off in courtroom at all times or may be forfeited.

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Email to chambers ?

iii. if the proposed damages are supported by calculations, native versions of the files with calculations (i.e., versions of the files in their original format, such as in ".xlsx"), which shall be emailed to Chambers;

Summary: Native calculation files must be emailed to Chambers when supporting proposed damages in default judgment proceedings.

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Criminal cases

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Email to chambers ?

If required by the Standing Order, counsel seeking to bring a device into the Courthouse shall submit an Electronic Device and Wi-Fi Access Request Form, available on the Court’s website, to the Court by email as early as possible — and certainly no later than three business days before the start of the trial or hearing.

Summary: Electronic device request form must be submitted by email at least 3 business days before trial/hearing

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Phone to chambers ?

If permitted by the Standing Order, mobile telephones are permitted inside the Courtroom, but they MUST be always turned off.

Summary: Mobile phones allowed in courtroom but must be turned off

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Email to chambers ?

Upon assignment of a criminal case to Judge Subramanian, the Assistant United States Attorney shall immediately email Chambers to arrange for a prompt conference/arraignment.

Summary: Government counsel must email Chambers immediately upon case assignment to arrange initial conference/arraignment.

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Criminal cases

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Letter ecf to chambers ?

No later than 24 hours prior to a scheduled status conference, the parties shall jointly write to the Court to provide any updates and preview what they wish to discuss at the conference.

Summary: Parties must jointly write to the Court 24 hours before a status conference with updates.

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Email to chambers ?

When a defendant is pleading guilty pursuant to a plea agreement or a cooperation agreement, a copy of the agreement, signed or unsigned, ordinarily must be received by Chambers at least two business days before the scheduled plea. Where the Government is providing a Pimentel letter, a copy of the Pimentel letter must be received by Chambers at least two business days before the scheduled plea. These documents should be emailed to the Court.

Summary: Plea agreements and Pimentel letters must be emailed to Chambers at least two business days before the scheduled plea.

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Email to chambers

Emailing of Documents to Chambers. At the same time, the party should email to Chambers: (1) a clean (i.e., unredacted) copy of the document; (2) a copy of the document highlighting the information that has been redacted in the ECF filing; and (3) an unredacted copy of the letter-motion seeking leave to file should the party also be seeking leave to file that letter-motion with redactions or under seal.

Summary: When filing redacted documents, parties must simultaneously email chambers: unredacted copy, highlighted copy showing redactions, and unredacted letter-motion if applicable.

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Email to chambers ?

All communications with the Court by a pro se party should be in writing and delivered in person, mailed, or emailed as a PDF to ProSe@nysd.uscourts.gov.

Summary: Pro se parties must communicate with court in writing via ProSe@nysd.uscourts.gov

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Email to chambers ?

No documents or court filings may be sent directly to Chambers.

Summary: Pro se parties cannot send documents directly to chambers

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Phone to chambers ?

Pro se parties may not call the Court directly. Any questions should be directed to the Pro Se Office at (212) 805-0175.

Summary: Pro se parties cannot call court directly; must contact Pro Se Office

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Phone to chambers ?

Pro se parties may not call the Court directly. Any questions should be directed to the Pro Se Office at (212) 805-0175.

Summary: Pro se parties are prohibited from calling the Court directly and must direct questions to the Pro Se Office.

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Email to intake unit ?

All communications with the Court by a pro se party should be in writing and delivered in person, mailed, or emailed as a PDF to ProSe@nysd.uscourts.gov. No documents or court filings may be sent directly to Chambers.

Summary: Pro se parties must submit all communications and filings in writing via in-person delivery, mail, or email to ProSe@nysd.uscourts.gov; direct submission to Chambers is prohibited.

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Civil cases

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Letter fax to chambers ?

Faxes are not permitted except with prior approval of Chambers.

Summary: Faxes to Chambers are prohibited unless prior approval is obtained.

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Civil cases

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Email to chambers ?

At least 24 hours before a scheduled teleconference, the parties must jointly email to the Court a list of counsel who may speak during the teleconference. No more than one individual should be designated to speak on behalf of each party. The email should also provide the telephone numbers from which counsel expect to join the call.

Summary: Parties must jointly email the Court a list of speaking counsel (max one per party) and phone numbers at least 24 hours before teleconferences.

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Phone to chambers ?

counsel are required to identify themselves every time they speak. Counsel should spell any proper names for the court reporter and take special care not to interrupt or speak over one another.

Summary: Counsel must identify themselves each time they speak, spell proper names, and not interrupt during teleconferences.

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Civil cases

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Phone to chambers ?

Broadcasting or recording of any court conference is prohibited by law.

Summary: Broadcasting or recording any court conference is prohibited.

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Civil cases

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Email to chambers

If the party seeking relief believes that Rule 65(b)(1)’s requirements can be met and a temporary restraining order should issue without notice to the adverse party, the party should file its papers on ECF under seal (or, if ECF is not a viable option, by email to Chambers) and then email Chambers providing notice.

Summary: Ex parte TRO applicants must email Chambers after filing to provide notice.

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Email to chambers ?

If the party is prepared to seek relief on notice to the adverse party, the party seeking relief should simultaneously file its papers on ECF, serve them on all other parties, and then email Chambers.

Summary: Noticed TRO applicants must email Chambers after filing.

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Email to chambers ?

Unless otherwise ordered by the Court, at least 14 days prior to the scheduled final pretrial conference, the parties shall both file on ECF, as a “Joint Pretrial Statement,” and submit by email to the Court a proposed joint pretrial order...

Summary: Proposed joint pretrial order must be submitted by email to the Court.

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Email to chambers

Order in any way other than conforming the caption and signatures, they must provide a redline indicating all such modifications by email to Chambers. The Court disfavors modifications to the Court’s Model Protective Order.

Summary: Parties modifying the Model Protective Order beyond caption and signatures must email a redline of changes to Chambers; court disfavors such modifications.

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Email to clerk ?

If required by the Standing Order, counsel seeking to bring a device into the Courthouse shall submit an Electronic Device and Wi-Fi Access Request Form, available on the Court’s website, to the Court by e-mail as early as possible—and certainly no later than three business days before the start of the trial or hearing. Requests submitted later than three business days prior to the relevant trial or hearing may be denied on that basis alone.

Summary: Counsel required by Standing Order M10-468 to bring electronic devices must submit request form via email to Court no later than 3 business days before trial/hearing; late requests may be denied.

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Letter ecf to chambers ?

Letters. Except as otherwise provided below, communications with chambers shall be by letter, with copies simultaneously delivered to all counsel. Unless there is a request to file a letter under seal or a letter contains sensitive or confidential information or the party does not have access to the Electronic Case Filing (ECF) system, letters must be filed electronically on the ECF system (with a courtesy copy emailed to the chambers email address, chambersnysdseibel@nysd.uscourts.gov, as described below). If one of the exceptions described in the previous sentence applies, a PDF version of a letter may be emailed to the chambers email address or delivered in hard copy. If a letter is filed electronically on ECF, a PDF of the filed version of that letter must also be e-mailed to chambersnysdseibel@nysd.uscourts.gov. Failure to email a PDF courtesy copy may mean that the letter does not come to the Court’s attention in a timely manner. Letters solely between parties or their counsel or otherwise not addressed to the Court may not be filed on ECF or otherwise sent to the Court.

Summary: Letters to chambers must be filed on ECF with courtesy copy to chambers email, except for sealed/sensitive/confidential letters or parties without ECF access.

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Email to chambers ?

Attorneys who, under the Standing Order, require the court’s permission to bring a Personal Electronic Device into the Courthouse, and all attorneys wishing to bring a General Purpose Computing Device (as defined in the Standing Order) into the Courthouse, must request the court’s permission three (3) business days in advance.

Summary: Permission required 3 business days in advance for certain electronic devices.

Not confirmed. Read the court's wording below.CRITICAL?

Parties may not communicate with chambers directly by email.

Summary: Parties may not communicate directly with chambers by email, subject to the expressly stated permitted uses of email.

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Email to chambers ?

The email should: (1) include the word “URGENT” in the subject line; (2) provide a telephone number at which the filing party and any other relevant parties can be reached; and (3) except for ex parte applications, provide the relevant parties’ availability for a conference in the next few days.

Summary: TRO or emergency-relief emails should say “URGENT,” provide reachable telephone numbers, and, except for ex parte applications, give relevant parties’ availability for a conference in the next few days.

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Letter ecf to chambers ?

Except as otherwise provided below, communications with the Court shall be by letter, which shall be filed electronically on ECF.

Summary: All communications with the court must be by letter filed electronically on ECF.

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Email to chambers ?

If a party wishes to fax or email a document to the Court, it must obtain prior permission to do so. The fax or email must indicate who in Chambers provided such permission, and must be copied to all counsel and unrepresented parties.

Summary: Fax/email to court requires prior permission and must copy all parties.

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Phone to chambers ?

Except as provided below, telephone calls to Chambers are permitted only in situations requiring immediate attention. In such situations, call Chambers at (914) 390-4166.

Summary: Telephone calls to chambers are only permitted for immediate attention situations.

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Phone to clerk ?

Phone

(914) 390-4167

Please call Donna Hilbert, Courtroom Deputy Clerk, at (914) 390-4167, during regular business hours.

Summary: Call Donna Hilbert for docketing, scheduling, and calendar matters during business hours.

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Email to chambers ?

In addition to being filed in the normal manner, voir dire questions, joint requests to charge, and a joint verdict form should be emailed to Judge Briccetti's law clerk. Counsel should call Chambers at (914) 390-4166 to make arrangements for same.

Summary: Voir dire questions, joint requests to charge, and verdict form must be emailed to Judge Briccetti's law clerk in addition to normal filing.

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Phone to chambers ?

Upon assignment of a criminal case to Judge Briccetti, the parties shall immediately arrange with the Courtroom Deputy for a prompt initial conference, at which the defendant will be present.

Summary: Criminal cases require immediate initial conference with defendant present.

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Letter fax to chambers ?

Counsel should fax a copy of such requests to chambers as 212-805-6426 in addition to filing same on ECF.

Summary: Fax requests to chambers at 212-805-6426 in addition to ECF filing.

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Letter ecf to chambers ?

All communications with Chambers on any subject must be in writing and filed via ECF, with copies delivered simultaneously to all counsel or pro se parties. Do not send copies of correspondence between counsel to the Court.

Summary: All communications with Chambers must be written, filed via ECF, and copies delivered to all parties; copies of counsel correspondence must not be sent to the Court.

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Email to chambers ?

Do not send emails to any email address in chambers. Any email sent to a chambers email address will be ignored.

Summary: Emails sent to any chambers email address are prohibited and will be ignored.

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Phone to chambers ?

Telephone calls to Chambers are not permitted, except in the case of a real emergency. Judge McMahon’s deputy clerk and law clerks will not discuss cases or clarify rules over the telephone. Any requests for clarification should be submitted in writing.

Summary: Telephone calls to Chambers are only permitted in real emergencies; deputy clerks and law clerks will not discuss cases or clarify rules by phone, and such requests must be submitted in writing.

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Phone to chambers ?

Phone

Civil matters: (212) 805-6325; Criminal matters: (212) 805-6329 ?

In case of a real emergency, the attorney for a represented party in a civil matter may call (212) 805-6325, and should include opposing counsel on the call. An attorney with a pressing issue in a criminal matter may call (212) 805-6329.

Summary: Civil represented parties' attorneys may call (212) 805-6325 for emergencies (must include opposing counsel); criminal attorneys with pressing issues may call (212) 805-6329.

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Phone to intake unit ?

Phone

(212) 805-0175

A party who does not have an attorney should not call Chambers. The Court has an office dedicated to parties without attorneys, called the Pro Se Intake Unit. It may be reached at (212) 805-0175 during normal business hours, 8:30 a.m. to 5:00 p.m., Monday through Friday (except federal holidays).

Summary: Pro se parties are prohibited from calling Chambers; they must contact the Pro Se Intake Unit at (212) 805-0175 during business hours (8:30a-5p M-F except federal holidays).

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Letter fax to chambers ?

Courtesy copies of motions and supporting papers may not be faxed to Chambers unless the Court specifically directs that fax be used. If the Court has specifically directed parties to communicate with Chambers via fax, do not follow with a hard copy.

Summary: Faxing courtesy copies of motions and supporting papers to Chambers is prohibited unless the Court directs fax use; no hard copy follow-up is needed if fax is used as directed.

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Letter fax to chambers ?

No document longer than 10 pages may be faxed without prior authorization.

Summary: Documents longer than 10 pages cannot be faxed to Chambers without prior authorization.

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Letter fax to chambers ?

Under no circumstances will Chambers accept faxes from pro se litigants. If pro se litigants send faxes to Chambers, the faxes will be ignored. Pro se litigants must instead file all papers that they want Judge McMahon to read with the Pro Se Clerk’s Office.

Summary: Chambers will not accept faxes from pro se litigants; any such faxes are ignored, and pro se litigants must file papers with the Pro Se Clerk’s Office.

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Phone to intake unit ?

Phone

(212) 805-0175

Pro se litigants may not contact Chambers by phone, fax or email, but must direct all communications through the Pro Se Intake Unit, which can be reached at (212) 805-0175 during normal business hours, 8:30 a.m. to 5:00 p.m., Monday through Friday (except federal holidays). We will not respond to communications from pro se litigants who try to contact chambers by any other means.

Summary: Pro se litigants are prohibited from contacting Chambers directly via phone/fax/email; all communications must go through the Pro Se Intake Unit during specified hours.

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Letter ecf to chambers ?

Requests to appear at a conference by telephone must be made by ECF at least two days before the scheduled conference date, in accordance with Judge McMahon’s rules for telephonic appearances, available at http://nysd.uscourts.gov/judge/Mcmahon. Such requests will be considered on a case-by-case basis.

Summary: Requests to appear by telephone at conferences must be submitted via ECF at least two days before the scheduled conference date.

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Letter ecf to chambers ?

Should either party file Objections to an order of the Magistrate Judge pursuant to Fed. R. Civ. P. 72, that party should also file a letter addressed to Judge McMahon to notify her that Rule 72 Objections were filed. Please include the docket number of the filing in the letter.

Summary: Parties filing Rule 72 Objections must notify Judge McMahon via letter including the docket number of the filing.

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Letter ecf to chambers ?

Any party with a scheduling problem should bring it to the Court’s attention by letter.

Summary: Parties with scheduling conflicts must notify the Court by letter.

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Email to chambers ?

Do not send emails to any email address in chambers. Any email sent to a chambers email address will be ignored.

Summary: Emails to chambers email addresses will be ignored.

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Phone to chambers ?

Telephone calls to Chambers are not permitted, except in the case of a real emergency. Judge McMahon’s deputy clerk and law clerks will not discuss cases or clarify rules over the telephone. Any requests for clarification should be submitted in writing.

Summary: Telephone calls to chambers are prohibited except for real emergencies.

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Phone to intake unit ?

Phone

(212) 805-0175

A party who does not have an attorney should not call Chambers. The Court has an office dedicated to parties without attorneys, called the Pro Se Intake Unit. It may be reached at (212) 805-0175 during normal business hours, 8:30 a.m. to 5:00 p.m., Monday through Friday (except federal holidays).

Summary: Pro se parties should contact Pro Se Intake Unit at (212) 805-0175, not chambers.

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Letter fax to chambers ?

Courtesy copies of motions and supporting papers may not be faxed to Chambers unless the Court specifically directs that fax be used. If the Court has specifically directed parties to communicate with Chambers via fax, do not follow with a hard copy.

Summary: Faxing courtesy copies to chambers is prohibited unless court directs otherwise.

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Letter fax to chambers ?

No document longer than 10 pages may be faxed without prior authorization.

Summary: Documents longer than 10 pages cannot be faxed without prior authorization.

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Letter fax to chambers ?

Under no circumstances will Chambers accept faxes from pro se litigants. If pro se litigants send faxes to Chambers, the faxes will be ignored. Pro se litigants must instead file all papers that they want Judge McMahon to read with the Pro Se Clerk’s Office.

Summary: Chambers will not accept faxes from pro se litigants; they must file with Pro Se Clerk’s Office.

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Phone to intake unit ?

Phone

(212) 805-0175

Pro se litigants may not contact Chambers by phone, fax or email, but must direct all communications through the Pro Se Intake Unit, which can be reached at (212) 805-0175 during normal business hours, 8:30 a.m. to 5:00 p.m., Monday through Friday (except federal holidays). We will not respond to communications from pro se litigants who try to contact chambers by any other means.

Summary: Pro se litigants must contact Pro Se Intake Unit only, not Chambers, by phone during business hours.

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All communications with Chambers on any subject must be in writing and filed via ECF, with copies delivered simultaneously to all counsel or pro se parties. Do not send copies of correspondence between counsel to the Court. Courtesy copies of all pleadings and motions. Sealed documents should be electronically filed in accordance with Part V.A, infra. Do not send courtesy copies of other documents to Chambers.

Summary: All communications with chambers must be via ECF with courtesy copies to all parties; no correspondence between counsel to court.

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Phone ?

Phone

(212) 805-6325

In case of a real emergency, the attorney for a represented party in a civil matter may call (212) 805-6325, and should include opposing counsel on the call. An attorney with a pressing issue in a criminal matter may call (212) 805-6329.

Summary: Emergency phone numbers for civil (212-805-6325) and criminal (212-805-6329) matters.

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Requests should be submitted electronically via CM-ECF or via fax to (212) 805-6326.

Summary: Telephonic appearance requests must be submitted via CM-ECF or fax.

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Requests will never be granted for trials or evidentiary hearings, for which all counsel and witnesses must appear in person.

Summary: Telephonic appearances never permitted for trials or evidentiary hearings.

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Phone ?

Telephonic appearances are not permitted in lieu of personal appearances unless the Court has provided prior written permission for a party to appear telephonically. A request to appear by telephone must be made in writing at least two business days prior to the scheduled appearance and must state the reason why an exception should be made.

Summary: Telephonic appearances require prior written permission at least two business days in advance with stated reason.

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Phone ?

It is counsel’s responsibility to dial into the call not later than 10 minutes prior to the scheduled hearing.

Summary: Counsel must dial in at least 10 minutes before scheduled hearing.

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Phone ?

After the Court has given written permission for a party to appear telephonically, the appearance must be arranged, not later than 12:00 p.m. the day prior to the hearing, by calling CourtCall at (866) 582-6878 or (310) 342-0888 or going to www.courtcall.com.

Summary: Telephonic appearances must be arranged by 12:00 p.m. the day before via CourtCall.

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Phone ?

Sanctions may be imposed when there is any deviation from the required procedures or the court determines that a person’s conduct makes telephonic appearances inappropriate. Sanctions may include dropping a matter from calendar, continuing the hearing, proceeding in the absence of an unavailable participant, a monetary sanction, and/or a permanent prohibition against a person appearing telephonically.

Summary: Sanctions for procedural deviations include calendar removal, continuance, monetary penalties, or permanent telephonic appearance prohibition.

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Phone ?

Telephonic appearances by multiple participants are only possible when there is compliance with every procedural requirement.

Summary: Multiple participants only allowed with full compliance with all procedures.

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Phone

You must place your phone on 'mute' until your matter is called to ensure the quality of the record and to avoid interfering with other hearings in progress.

Summary: Must mute phone until matter is called to avoid interfering with other hearings.

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Phone

The use of car phones, cellular phones, speaker phones, public telephone booths, or phones in other public places is prohibited except in the most extreme emergencies.

Summary: Prohibited phone types for telephonic appearances except extreme emergencies.

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Civil cases

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Letter ecf to chambers ?

The first time there is a discovery dispute that counsel cannot resolve on their own, file a letter to Chambers via ECF and ask for an order of reference to the Magistrate Judge for discovery supervision. Thereafter, go directly to the Magistrate Judge for resolution of discovery disputes; do not contact Judge McMahon.

Summary: First discovery dispute requires letter to Chambers via ECF for Magistrate Judge referral.

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Counsel should request permission before approaching the bench or the witness box, and any document that counsel wishes to have the Court examine should be handed to the Courtroom Deputy.

Summary: Counsel must request permission before approaching bench/witness box; documents for Court go to Courtroom Deputy.

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Criminal cases

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Letter fax ?

Faxes to Chambers are not permitted without express prior permission.

Summary: Faxes to chambers require prior permission

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Criminal cases

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Email to chambers ?

Attorneys’ use of personal electronic devices (including mobile phones) and general purpose computing devices (such as laptops and tablets) within the Courthouse and its environs is governed by Standing Order M10-468. When Court permission is required under the Standing Order, attorneys seeking to bring electronic devices to the Court should email a completed Model Court Order to HoNYSDChambers@nysd.uscourts.gov no later than five business days before the relevant trial or hearing. Upon the Court’s approval, Chambers will coordinate with the District Executive’s Office to issue the order and forward a copy to counsel. The order must be presented upon bringing the electronic device(s) into the Courthouse. If permitted by the Standing Order, mobile telephones are permitted inside the Courtroom, but they MUST be kept turned off at all times.

Summary: Electronic devices require permission under Standing Order M10-468, with completed Model Court Order emailed to chambers at least 5 business days before trial/hearing.

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Email to chambers ?

No documents or court filings may be sent directly to Chambers.

Summary: Pro se parties cannot send documents directly to chambers.

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Email to chambers ?

All communications with the Court by a pro se party should be in writing and filed on ECF or sent to the Pro Se Office by email as a PDF, delivered in person, or physically mailed as described in Section 3(b) below.

Summary: Pro se communications must be in writing via ECF, email, in-person, or mail.

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Civil cases

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Phone to chambers ?

Absent permission of the Court, no more than one attorney shall speak on behalf of any party.

Summary: Only one attorney may speak per party in remote conferences without Court permission.

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Civil cases

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Email to chambers ?

The moving party must email HoNYSDChambers@nysd.uscourts.gov giving notice of the filing and the time frame requested for Court action.

Summary: Notice of temporary restraining order filing must be emailed to Chambers.

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Civil cases

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Email to chambers ?

Any party unable to comply with the requirement for electronic filing under seal on ECF, or who believes that a particular document should not be electronically filed at all, shall file a letter-motion by email, seeking leave of the Court to file in a different manner. Such letter-motions may be emailed to HoNYSDChambers@nysd.uscourts.gov as text-searchable PDF attachments, with copies simultaneously delivered to all counsel. In the subject line, the cover email should state clearly: (1) the caption of the case, including the lead party names and docket number; and (2) a brief description of the nature of the request. Parties shall not include substantive communications in the body of the email.

Summary: Email letter-motions for alternative filing methods to HoNYSDChambers@nysd.uscourts.gov as PDF attachments with specific subject line requirements.

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Civil cases

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Email to chambers ?

Attorneys’ use of personal electronic devices (including mobile phones) and general purpose computing devices (such as laptops and tablets) within the Courthouse and its environs is governed by Standing Order M10-468. When Court permission is required under the Standing Order, attorneys seeking to bring electronic devices to the Court should email a completed Model Court Order to HoNYSDChambers@nysd.uscourts.gov no later than five business days before the relevant trial or hearing. Upon the Court’s approval, Chambers will coordinate with the District Executive’s Office to issue the order and forward a copy to counsel. The order must be presented upon bringing the electronic device(s) into the Courthouse.

Summary: Email completed Model Court Order to HoNYSDChambers@nysd.uscourts.gov at least 5 business days before trial/hearing to request permission for electronic devices.

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Criminal cases

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Email to chambers ?

Communications with Chambers shall be by letter filed electronically on ECF, unless there is a request to file a letter under seal or a letter contains sensitive or confidential information. When a letter is accompanied by attachments exceeding 10 pages in length, the submitting party shall both file the letter electronically and deliver a hardcopy with the attachments to Chambers by mail or hand delivery. No electronically filed letter shall be sent to the Court by mail unless it has an attachment greater than ten pages. Copies of correspondence between counsel shall not be sent to the Court (except as exhibits to an otherwise properly filed document).

Summary: Letters to chambers must be filed on ECF unless sealed or confidential; attachments over 10 pages require both ECF filing and hard copy delivery.

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Criminal cases

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Phone to chambers ?

When there is a substitution of defense counsel, counsel of record must contact the Courtroom Deputy to schedule a conference. At the conference, the Court will address the application by defense counsel to be relieved. The defendant, defense counsel of record, replacement counsel and the A.U.S.A. must also attend the conference.

Summary: Substitution of counsel requires scheduling conference with Courtroom Deputy; all parties must attend.

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Civil cases

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Fax ?

Faxes to Chambers are not permitted.

Summary: Faxes to Chambers are prohibited.

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Civil cases

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Hand delivery ?

Hand-delivered mail should be left with the Court Security Officers at the Worth Street entrance of the Courthouse; it may not be brought directly to Chambers.

Summary: Hand-delivered mail must be left with Court Security Officers.

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Civil cases

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Phone to chambers ?

B. Mobile Phones. Attorneys in compliance with the Standing Order may bring mobile phones into the Courtroom, but the phones MUST be kept turned off at all times. Non-compliance with this rule will result in forfeiture of the device for the remainder of the proceedings.

Summary: Mobile phones must be turned off in courtroom; non-compliance results in device forfeiture.

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Civil cases

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Email to chambers

C. General Purpose Computing Devices and Other Electronic Equipment. In order for an attorney to bring into the Courthouse any general purpose computing device or other electronic equipment such as a printer not qualifying as a “personal electronic device” as defined in Standing Order M10-468, specific authorization is required by prior Court Order. Any party seeking to bring such equipment into the Courthouse should email to Chambers a completed model Court Order, available at https://nysd.uscourts.gov/forms/fillable-form-electronic-devices-general-purpose, at least 5 business days in advance of the relevant proceeding. Chambers will coordinate with the District Executive’s Office to issue the Order and forward a copy to counsel. The Order must be shown upon bringing the equipment into the Courthouse.

Summary: General purpose computing devices require prior court order and 5 business days advance notice.

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Letter fax ?

Faxes to chambers are not permitted.

Summary: Faxes to chambers are prohibited.

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Email ?

Except as otherwise provided in Section 1.A. above, if a party wishes to e-mail a .pdf document to the Court, it must obtain prior permission.

Summary: Email to court requires prior permission.

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Email to chambers

In addition to being filed in the normal manner, proposed jury instructions should be e-mailed to Judge Ramos' law clerk. Counsel should send an email to chambers to make arrangements for same.

Summary: Proposed jury instructions must be e-mailed to Judge Ramos' law clerk in addition to normal filing.

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Civil cases

Contact

Letter fax to chambers ?

Faxes to Chambers are not permitted except with prior approval.

Summary: Faxes to Chambers are prohibited unless prior approval is obtained.

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Civil cases

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Letter ecf to chambers ?

Except as otherwise provided below, communications with the Court must be by letter. Unless there is a request to file a letter under seal or a letter contains sensitive or confidential information (see Rule 4(A), below), letters must be filed electronically on ECF.

Summary: Communications with the Court must be by letter filed on ECF unless sealed or confidential.

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Civil cases

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Phone to chambers ?

Phone

(855) 244-8681

The Court may designate that a conference will be held telephonically. In some cases, the Court may direct one of the parties to set up a conference line. In all other cases, the parties should call into the Court’s dedicated conference line at (855) 244-8681, and enter Access Code 2318-572-4826, followed by the pound (#) key.

Summary: Telephone conferences use Court’s dedicated line with specific access code.

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Civil cases

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Phone to chambers ?

To facilitate orderly teleconferences and the creation of an accurate transcript where a teleconference is held on the record, counsel are required to identify themselves every time they speak.

Summary: Counsel must identify themselves every time they speak during recorded telephone conferences.

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Civil cases

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Phone to chambers ?

The recording of any court conference is prohibited by law.

Summary: Recording court conferences is prohibited by law.

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Civil cases

Contact

Phone to chambers ?

Phone

(212) 805-0296

As soon as a party decides to seek a temporary restraining order, he or she must call Chambers at (212) 805-0296 and state clearly (1) whether the adversary has been notified and whether the adversary consents to temporary injunctive relief; or (2) that the requirements of Fed. R. Civ. P. 65(b) are satisfied and no notice is necessary.

Summary: Must call chambers at (212) 805-0296 when deciding to seek TRO.

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Civil cases

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Phone to chambers ?

Not later than 11:00 a.m. on the day on which you intend to file an order to show cause, call Chambers to advise the Court that you intend to do so, and to schedule an appropriate time to deliver hard copies of the filing to Chambers for review.

Summary: Call Chambers by 11:00 AM on filing day to advise and schedule delivery of hard copies.

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Proposed or draft document; may not be in force

Contact

Letter ecf to chambers ?

All communications with the Court by a pro se party must be hand delivered or mailed to the Pro Se Office, United States Courthouse, 500 Pearl Street, Room 200, New York, NY 10007, and must include an Affidavit of Service or other statement affirming that the pro se party sent a copy to all other parties or to their counsel if they are represented.

Summary: Pro se parties must send communications to Pro Se Office with proof of service.

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Proposed or draft document; may not be in force

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Letter ecf to chambers ?

No document or filing should be sent directly to Chambers. Absent a request to file a communication under seal, the parties should assume that any communication with the Court will be placed on the public docket.

Summary: Pro se parties must not send documents directly to Chambers.

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Proposed or draft document; may not be in force

Contact

Letter ecf to chambers ?

All papers to be filed with the Court by a pro se party, along with any courtesy copies of those papers, should be delivered in person or sent by mail to the Pro Se Office, United States Courthouse, 500 Pearl Street, Room 200, New York, NY 10007.

Summary: Pro se parties must file papers with Pro Se Office in person or by mail.

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Criminal cases

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Letter fax to chambers ?

Faxes to Chambers are not permitted except with prior approval.

Summary: Faxes to Chambers prohibited without prior approval

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Civil cases

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Letter ecf to chambers ?

Communications with Chambers, including requests for extensions or adjournments, shall be by letter or letter-motion filed on ECF in accordance with paragraphs 2(A) and 4(A).

Summary: All communications with chambers must be via ECF letter-motions, not ordinary letters.

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Civil cases

Contact

Phone to chambers ?

Phone

(212) 805-0266

For urgent matters requiring immediate attention (i.e., in less than one business day), call Chambers at (212) 805-0266.

Summary: Urgent matters requiring attention in less than one business day should be called to chambers.

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Civil cases

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Email to chambers ?

Counsel may not submit substantive case-related communications by email without leave of the Court.

Summary: Substantive case-related communications by email require court permission.

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Civil cases

Contact

Letter fax to chambers ?

Hand-delivered mail should be left with the Court Security Officers at the Worth Street entrance... and may not be brought directly to Chambers.

Summary: Hand-delivered mail must be left with Court Security Officers, not brought directly to Chambers.

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Civil cases

Contact

Letter fax to chambers ?

If the hand-delivered letter is urgent and requires the Court's immediate attention, ask the Court Security Officers to notify Chambers that an urgent filing has arrived that needs to be retrieved by Chambers staff immediately.

Summary: For urgent hand-delivered letters, ask Court Security to notify Chambers immediately.

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Civil cases

Contact

Email to clerk ?

Phone

(212) 805-0800

For assistance with updating contact information, please contact the ECF Help Desk at helpdesk@nysd.uscourts.gov or (212) 805-0800; do not file a letter-motion advising the Court of the change.

Summary: Contact ECF Help Desk for contact info changes, not the Court.

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Civil cases

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Phone to chambers ?

As a general matter, materials filed via ECF are reviewed by the Court the business day after they have been filed. If a submission requires more immediate attention, the filing party should notify Chambers by telephone, consistent with the procedures required by paragraph 2(B), after filing the submission on ECF.

Summary: ECF filings are reviewed the next business day; urgent submissions require phone notification to Chambers.

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Civil cases

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Letter ecf to chambers ?

If any counsel wishes for a conference to be conducted remotely (by telephone or video), he or she should confer with all other counsel and promptly file a letter-motion to that effect in accordance with paragraph 4(A).

Summary: Remote conferences require letter-motion after conferring with all counsel.

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Civil cases

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Email to chambers ?

For cases that are entirely under seal, or where a party is unable to comply with the requirements for electronic filing under seal through the ECF system (or believes that a particular document should not be electronically filed at all), the party shall submit any filing by email—at OetkenNYSDchambers@nysd.uscourts.gov—as a text-searchable .pdf attachment with a copy simultaneously delivered to all counsel. Any such email shall state clearly in the subject line: (1) the caption of the case, including the lead party names and docket number; and (2) a brief description of the contents of the letter. Parties may not include substantive communications in the body of the email; such communications may be included only in the body of the letter.

Summary: Sealed cases may file by email to chambers with specific subject line requirements and no substantive communications in email body.

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Civil cases

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Email to chambers ?

The use of electronic devices (including mobile telephones, personal electronic devices, and computers) within the Courthouse and its environs is governed by the Court’s Standing Order M10-468, available at https://nysd.uscourts.gov/sites/default/files/2018-06/standing-order-electronic-devices.pdf. If required by the Standing Order, counsel seeking to bring a device into the Courthouse shall submit an Electronic Device and Wi-Fi Access Request Form, available on the Court’s website, to the Court by e-mail (OetkenNYSDchambers@nysd.uscourts.gov) as early as possible—and certainly no later than three business days before the start of the trial or hearing, or one week if Wi-Fi is requested. Requests submitted later than three business days prior to the relevant trial or hearing may be denied on that basis alone. If permitted by the Standing Order, mobile telephones are permitted inside the Courtroom, but they must be kept turned off at all times. Non-compliance with this rule may result in forfeiture of the device for the remainder of the proceedings.

Summary: Electronic device requests must be submitted at least 3 business days before trial/hearing (1 week for Wi-Fi) via email to chambers.

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Civil cases

Format

MICROSOFT_WORD

Contact

Email to chambers ?

the parties should also submit copies of these documents to the Court by email (OetkenNYSDChambers@nysd.uscourts.gov) as Microsoft Word documents.

Summary: Requests to charge and voir dire must be emailed to chambers as Word docs

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Contact

Letter ecf to intake unit ?

Pro se parties should file papers by mailing or hand-delivering them to the Pro Se Intake Office, Thurgood Marshall U.S. Courthouse, 40 Centre Street, Room 105, New York, NY 10007. Pro se parties should not mail copies of their filings to Judge Oetken’s chambers.

Summary: Pro se parties must file papers with Pro Se Intake Office, not chambers.

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Letter ecf to adversary ?

All pro se requests for discovery, and responses to discovery requests, should be sent to counsel for the opposing party. Discovery requests and responses should not be sent to the Court or filed on ECF.

Summary: Pro se parties must send discovery requests/responses directly to opposing counsel, not to court.

Not confirmed. Read the court's wording below.CRITICAL?

Criminal cases

Contact

Phone to clerk ?

Phone

(212) 805-4701 ?

Upon assignment of a criminal case to Judge Oetken, the Assistant United States Attorney shall immediately call Bruce Hampton, the Courtroom Deputy, to arrange for a conference or arraignment.

Summary: Upon assignment of a criminal case, the Assistant United States Attorney must immediately call the Courtroom Deputy to arrange a conference or arraignment.

Not confirmed. Read the court's wording below.CRITICAL?

Criminal cases

Contact

Letter ecf to chambers ?

Except for matters requiring immediate attention or as otherwise provided below, communications with the Court shall be by letter, filed electronically on ECF in accordance with the SDNY Local Rules and Electronic Case Filing Rules.

Summary: Unless a matter requires immediate attention or another provision applies, communications with the Court must be letters filed electronically on ECF under the applicable SDNY rules.

Not confirmed. Read the court's wording below.CRITICAL?

Criminal cases

When there is a substitution of defense counsel, counsel of record must contact the Courtroom Deputy to schedule a conference as soon as possible. At the conference, the Court will address the application by defense counsel to be relieved. The defendant, replacement counsel, and the Assistant United States Attorney must also attend the conference.

Summary: After substitution of defense counsel, counsel of record must promptly contact the Courtroom Deputy to schedule a conference, which the defendant, replacement counsel, and the Assistant United States Attorney must attend.

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Phone to chambers ?

Pro se parties may not call the Court directly; any questions should be directed to the Pro Se Office at (212) 805-0175.

Summary: Pro se parties cannot call chambers directly; must contact Pro Se Office

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Letter ecf to chambers ?

All communications with the Court by a pro se party should be in writing and delivered in person, mailed, or emailed to the Pro Se Office following the instructions in Paragraph 2(B) below. No documents or court filings may be sent directly to Chambers.

Summary: Pro se parties must send all written communications to Pro Se Office, not chambers

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Contact

Email to chambers ?

The broadcasting or recording of any court conference is prohibited by law.

Summary: Broadcasting or recording court conferences is prohibited by law.

Not confirmed. Read the court's wording below.CRITICAL?

Civil cases

Contact

Email to chambers ?

The moving party must email VargasNYSDChambers@nysd.uscourts.gov giving notice of the filing and the time frame requested for Court action.

Summary: The TRO moving party must email Chambers notice of the filing and the requested time frame for court action.

Not confirmed. Read the court's wording below.CRITICAL?

Civil cases

Contact

Email to chambers ?

In any civil case in which the parties have designated deposition testimony in the joint pretrial order, by no later than a week prior to the final pretrial conference, the parties shall jointly submit by email to VargasNYSDChambers@nysd.uscourts.gov the complete deposition transcripts with color-coded highlighting indicating the portions designated by each party (including any counter-designations) and the objections listed in the margins.

Summary: In civil cases with deposition designations in the joint pretrial order, the parties must jointly email complete, color-coded transcripts with margin-listed objections to Chambers no later than one week before the final pretrial conference.

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Criminal cases

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Letter ecf to chambers ?

Except as provided herein or as otherwise ordered by the Court, communications with Chambers shall be by letter filed on ECF. Letters seeking relief (consistent with S.D.N.Y. Local Rules and the S.D.N.Y. Electronic Case Filing Rules and Instructions) should be filed as letter-motions on ECF, not ordinary letters.

Summary: Communications with Chambers must be by ECF letter-motions, not ordinary letters

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Criminal cases

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Letter ecf to chambers ?

Any other communications with Chambers, including requests for extensions or adjournments, shall be by letter or letter-motion filed on ECF in accordance with Section 3(B).

Summary: All communications with Chambers must be by letter or letter-motion on ECF

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Criminal cases

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Email to chambers ?

Upon assignment of a criminal case to Judge Vargas, the Assistant United States Attorney shall immediately email Chambers to arrange for a prompt conference/arraignment. In the e-mail, the Assistant United States Attorney shall include (1) the name of the defendant(s); (2) defense counsel’s name and contact information; (2) whether the defendant(s) is/are detained (and, if so, the relevant defendant’s Reg. No.) or bailed; (3) whether any defendant requires an interpreter (and, if so, the relevant language); (4) the parties’ joint availability for a prompt conference/arraignment; (5) whether there is any reason a scheduling order should not be filed on the public docket; and (6) any other pertinent information. In addition, the Assistant United States Attorney shall attach to the e-mail PDFs of the indictment and any criminal complaint, if one exists.

Summary: AUSA must email Chambers immediately after case assignment with specific information and documents

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Criminal cases

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Letter fax to chambers ?

Faxes to Chambers are not permitted without express prior permission, and only in cases of unforeseeable emergencies.

Summary: Faxes to Chambers require express permission and only for emergencies

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Email to chambers ?

Attorneys’ use of personal electronic devices (including mobile phones) and general purpose computing devices (such as laptops and tablets) within the Courthouse and its environs is governed by Standing Order M10-468. When Court permission is required under the Standing Order, attorneys seeking to bring electronic devices to the Court should email a completed Model Court Order to VargasNYSDChambers@nysd.uscourts.gov as early as possible, and no later than five business days before the relevant trial or hearing.

Summary: Attorneys must email completed Model Court Order for electronic devices at least 5 business days before trial/hearing.

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Email to chambers ?

If a party wishes to use audio-visual equipment at a hearing or trial, it is that party’s responsibility to ensure that any required approvals are obtained and that the necessary equipment is set up and working properly in advance of trial. The parties should contact Chambers by email and the Audio and Visual Department at 212-805-0134 to make the necessary arrangements for a technology walk-through and to test the equipment. The walkthrough should take place no later than one week in advance of the start of the trial or hearing.

Summary: Technology walkthrough required at least one week before trial for AV equipment use.

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Phone to chambers ?

All communications with Chambers must be by means of joint telephone calls, as described in Rule 2, infra. Correspondence with the Court (whether by letter, email, or otherwise), filing correspondence on ECF or docketing correspondence with the Clerk of Court, and copying the Court on correspondence with others, is strictly forbidden, except as specifically authorized by these rules or expressly requested by the Court.

Summary: All communications with chambers must be via joint telephone calls; written/email correspondence is prohibited except as authorized.

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Phone to chambers ?

No ex parte communication with Chambers is permitted, even on consent of opposing counsel, except for those limited applications in criminal cases expressly permitted by statute to be made ex parte or when counsel for a party has not yet entered a notice of appearance.

Summary: No ex parte communications with chambers permitted except for limited criminal cases or before notice of appearance.

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Phone to chambers ?

If counsel for any party seeks to convene a call to Chambers, counsel for all other affected parties are expected to make themselves available for such a call within 24 hours of the request.

Summary: All parties must be available for chambers call within 24 hours of request.

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Email to chambers ?

Pro se parties may not contact the Court directly. All communications with the Court by a pro se party (including written, electronic, and telephone communications) should be addressed to the Pro Se Office.

Summary: Pro se parties must communicate with the Pro Se Office, not the Court directly

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Email to chambers ?

No documents or court filings may be sent directly to Chambers. A pro se party may instead file papers with the Court by: i. Delivering them in person to the Pro Se Office at 40 Foley Square, Room 105, New York, New York 10007; ii. Mailing them to the Pro Se Intake Office at 500 Pearl Street, New York, New York 10007 (Attention: Pro Se Intake); iii. Emailing them as an attachment in PDF format to Temporary_Pro_Se_Filing@nysd.uscourts.gov, in which case the pro se party should follow the instructions contained in the April 1, 2020 Addendum to the S.D.N.Y. Electronic Case Filing Rules and Instructions; or iv. Filing them on ECF, if the pro se party has filed a Motion for Permission for Electronic Case Filing (available online and in the Pro Se Office) and been granted such permission by the Court.

Summary: Pro se parties must file documents through Pro Se Office, not Chambers

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Letter ecf to chambers ?

All requests for discovery by a pro se party should be sent to counsel for the party from whom discovery is sought (if the party is represented by counsel). Discovery requests should not be sent to the Court.

Summary: Pro se discovery requests go to opposing counsel, not the Court

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Civil cases

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Letter ecf to chambers ?

Communications with Chambers, including requests for extensions or adjournments, shall be by letter or letter-motion filed on ECF in accordance with these Rules and Practices.

Summary: All communications with chambers must be by ECF letter or letter-motion.

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Civil cases

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Letter fax to chambers ?

Faxes to Chambers are not permitted.

Summary: Faxes to chambers are prohibited.

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Civil cases

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Email to chambers ?

The parties shall also email a list of all exhibits sought to be admitted, both in Microsoft Word and .pdf format.

Summary: Email exhibit list in both Word and PDF format to chambers.

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Civil cases

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Email to chambers ?

Attorneys’ use of personal electronic devices (including mobile phones) and general purpose computing devices (such as laptops and tablets) within the Courthouse and its environs is governed by Standing Order M10-468.

Summary: Electronic device use in courthouse governed by Standing Order M10-468.

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Civil cases

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Email to chambers ?

When Court permission is required under the Standing Order, attorneys seeking to bring electronic devices to the Court should email a completed Model Court Order to ReardenNYSDChambers@nysd.uscourts.gov five business days before the relevant trial or hearing.

Summary: Email completed Model Court Order for electronic devices to chambers five business days before trial/hearing.

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Civil cases

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Email to chambers ?

The order must be presented upon bringing the electronic device(s) into the Courthouse.

Summary: Electronic device order must be presented when bringing devices into courthouse.

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Criminal cases

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Letter ecf to chambers ?

Any other communications with Chambers, including requests for extensions or adjournments, shall be by letter or letter-motion filed on ECF as required by these Rules and Practices.

Summary: All communications with chambers (including adjournments) must be by letter or letter-motion filed on ECF.

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Criminal cases

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Letter fax to chambers ?

Faxes to Chambers are not permitted.

Summary: Faxes to chambers are prohibited.

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Criminal cases

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Email to chambers ?

At the time of filing, each party shall email its proposed voir dire, proposed jury instructions, and proposed verdict form, in Microsoft Word format, to ReardenNYSDChambers@nysd.uscourts.gov.

Summary: Parties must email proposed voir dire, jury instructions, and verdict forms in Word format to chambers.

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Criminal cases

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Letter ecf to chambers ?

Counsel seeking to bring a device into the Courthouse for an appearance shall, at least three business days before the appearance, file a letter (not letter motion) and completed Electronic Devices General Purposes Form.

Summary: Electronic devices require 3 business days advance notice with letter and form.

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Criminal cases

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Phone to chambers ?

If electronic devices are permitted inside the Courtroom, they MUST be kept on silent at all times.

Summary: Electronic devices must be kept on silent in the courtroom.

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Criminal cases

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Phone to chambers ?

At least two weeks prior to an evidentiary hearing or trial, counsel should contact Chambers by phone to coordinate a time for a technology walk-through of the Courtroom.

Summary: Technology walk-through required 2 weeks before evidentiary hearing or trial.

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Civil cases

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Email to chambers ?

As soon as the parties reach an agreement to settle, the parties must email Chambers to alert the Court and file a joint letter on ECF promptly.

Summary: Parties must email Chambers to alert the Court as soon as they reach a settlement agreement.

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Letter ecf to intake unit ?

All communications with the Court by a pro se party should be delivered in person or by mail. If delivered in person, the litigant should go to the Pro Se Intake Unit, United States Courthouse, 500 Pearl Street, Room 205, New York, NY 10007. For delivery by mail, the envelope should be addressed to the Pro Se Intake Unit, United States Courthouse, 500 Pearl Street, New York, NY 10007. No documents or court filings may be sent directly to Chambers. Pro se parties should not call or email Chambers and should communicate directly with the Pro Se Intake Unit.

Summary: Pro se parties must communicate with Pro Se Intake Unit in person or by mail, not Chambers.

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Civil cases

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Email to chambers ?

At least 48 hours before a scheduled remote conference, the parties must file a joint letter to the Court on ECF containing a list of the names, telephone numbers, and email addresses of counsel who may speak during the conference. Absent permission of the Court, no more than two attorneys may speak on behalf of either party.

Summary: Remote conferences require joint letter 48 hours prior with counsel contact info; max 2 attorneys per party.

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Phone ?

If electronic devices are permitted inside the Courtroom, they MUST be kept silent at all times.

Summary: Electronic devices must be kept silent in courtroom.

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Phone to chambers ?

Phone

212-805-0134

Prior to an evidentiary hearing or trial, counsel should contact Chambers by phone to coordinate a time for a technology walk-through of the Courtroom and then contact the Audio and Visual Department at 212-805-0134 to schedule the walk-through.

Summary: Must contact chambers and AV department for tech walk-through before hearing/trial.

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Civil cases

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Hand delivery to chambers ?

Hand-delivered mail should be taken to the Worth Street entrance of the Daniel Patrick Moynihan United States Courthouse, 200 Worth Street, New York, NY 10007, and may not be brought directly to Chambers (unless prior permission is given).

Summary: Hand deliveries must go to Worth Street entrance, not directly to chambers.

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Civil cases

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Phone to chambers ?

At least two weeks prior to an evidentiary hearing or trial, counsel should contact Chambers by phone to coordinate a time for a technology walk-through of the Courtroom and then contact the Audio and Visual Department at 212-805-0134 to schedule the walk-through.

Summary: Must schedule technology walk-through 2 weeks before hearing/trial

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Criminal cases

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Letter ecf to chambers ?

Communications with Chambers shall be by letter, filed on ECF, unless there is a request to file a letter under seal or a letter containing sensitive or confidential information.

Summary: Communications with Chambers must be filed as ECF letters unless sealed or containing sensitive/confidential information.

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Criminal cases

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Letter fax to chambers ?

Faxes to Chambers are not permitted.

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Criminal cases

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Letter ecf to chambers ?

Hand-delivered mail should be left with the Court Security Officers at the Worth Street entrance of the Daniel Patrick Moynihan United States District Courthouse, 200 Worth Street, New York, NY 10007 and may not be brought directly to Chambers, except by representatives of the United States Attorney's Office or the Federal Defenders of New York.

Summary: Hand-delivered mail must be left with Court Security Officers at Worth Street entrance, not brought directly to Chambers (except for USAO or Federal Defenders).

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Email to chambers ?

The email shall include: (1) the defendant's name; (2) defense counsel's name and contact information; (3) whether the defendant(s) is/are detained (and if so, the relevant defendant's Reg. No.) or bailed; (4) whether any defendant requires an interpreter (and if so, the relevant language); and (5) any other pertinent information.

Summary: Initial email to Chambers must include defendant name, defense counsel info, detention status, interpreter needs, and other pertinent information.

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Other to chambers ?

If electronic devices are permitted inside the Courtroom, they MUST be kept on silent at all times. Non-compliance with this rule may result in forfeiture of the device for the remainder of the proceedings.

Summary: Electronic devices in courtroom must be on silent; non-compliance may result in forfeiture.

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Criminal cases

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Phone to chambers ?

At least two weeks prior to an evidentiary hearing or trial, counsel should contact Chambers by phone to coordinate a time for a technology walk-through of the Courtroom and then contact the Audio and Visual Department at 212-805-0134 to schedule the walk-through.

Summary: Technology walk-through required 2 weeks before hearing/trial; contact Chambers by phone.

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Contact

Letter ecf to intake unit ?

All communications with the Court by a pro se party should be delivered in person or by mail. If delivered in person, the litigant should go to the Pro Se Intake Unit, United States Courthouse, 500 Pearl Street, Room 205, New York, NY 10007. For delivery by mail, the envelope should be addressed to the Pro Se Intake Unit, United States Courthouse, 500 Pearl Street, New York, NY 10007. No documents or court filings may be sent directly to Chambers. Pro se parties should not call or email Chambers and should communicate directly with the Pro Se Intake Unit.

Summary: Pro se parties must communicate with Pro Se Intake Unit in person or by mail; no direct contact with Chambers.

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Letter ecf to chambers ?

Communications with Chambers, including requests for extensions or adjournments, shall be by letter or letter-motion filed on ECF in accordance with Paragraphs 2(A) and 4(A).

Summary: All communications with Chambers must be by ECF letter or letter-motion.

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Email to chambers ?

Counsel may not submit substantive case-related communications by email without leave of the Court.

Summary: Substantive case communications by email require Court permission.

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Hand delivery to chambers ?

Hand-delivered mail should be left with the Court Security Officers at the Worth Street entrance of the Daniel Patrick Moynihan United States District Courthouse at 500 Pearl Street, New York, NY 10007 and may not be brought directly to Chambers.

Summary: Hand-delivered mail must be left with Court Security Officers, not brought to Chambers.

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Letter ecf to chambers ?

If any counsel wishes for a conference to be conducted remotely (by telephone or video), he or she should confer with all other counsel and promptly file a letter-motion to that effect in accordance with Paragraph 4(A).

Summary: Remote conferences require letter-motion filed in accordance with Paragraph 4(A).

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Email to chambers ?

At least twenty-four hours before a scheduled teleconference, the parties must jointly email to the Court the names and honorifics (e.g., Mr., Ms., Dr., etc.) of counsel — absent permission of the Court, no more than two per party — who may speak during the teleconference.

Summary: Parties must email counsel names/honorifics 24 hours before teleconference (max 2 per party).

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Email to chambers ?

The parties shall email to the Court (Furman_NYSDChambers@nysd. uscourts.gov) a Microsoft Word document listing all exhibits sought to be admitted. The list shall contain four columns labeled as follows: (1) “Exhibit Number”; (2) “Description” (of the exhibit); (3) “Date Identified”; and (4) “Date Admitted.” The parties shall complete the first two columns, but leave the third and fourth columns blank. Unless the Court orders otherwise, the parties shall confer at the end of each trial day and, no later than the beginning of the next trial day, email to the Court an

Summary: Daily exhibit list updates required by email with specific timing.

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Email to chambers ?

Any party unable to comply with the requirements for electronic filing under seal through the ECF system, or who believes that a particular document should not be electronically filed at all, shall file a letter-motion seeking leave of the Court to file in a different manner. If the party is unable to file such a letter-motion on ECF, or believes there is good cause not to file such a letter-motion on ECF, the party may submit it by email (at Furman_NYSDChambers@nysd.uscourts.gov) as a text-searchable .pdf attachment with a copy simultaneously delivered to all counsel. Any such email shall state clearly in the subject line: (1) the caption of the case, including the lead party names and docket number; and (2) a brief description of the contents of the letter. Parties may not include substantive communications in the body of the email; such communications may be included only in the body of the letter.

Summary: Email letter-motion to chambers for non-ECF filing with specific subject line requirements

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Email to chambers ?

Electronic devices (including mobile telephones, personal electronic devices, and computers) may not be used in Judge Furman's Courtroom without his permission. More broadly, the use of any such devices within the Courthouse and its environs is governed by the Court's Standing Order M10-468, available at https://nysd.uscourts.gov/sites/default/files/2018-06/standing-order-electronic-devices.pdf. If required by the Standing Order, counsel seeking to bring a device into the Courthouse shall submit an Electronic Device and Wi-Fi Access Request Form, available on the Court's website, to the Court by e-mail (Furman_NYSDChambers@nysd.uscourts.gov) as early as possible — and certainly no later than three business days before the start of the trial or hearing. Requests submitted later than later than three business days prior to the relevant trial or hearing may be denied on that basis alone. If permitted by the Standing Order, mobile telephones are permitted inside the Courtroom, but they MUST be kept turned off at all times. Non-compliance with this rule may result in forfeiture of the device for the remainder of the proceedings.

Summary: Electronic devices require permission; request form must be submitted at least 3 business days before trial/hearing

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Email to chambers ?

If a party wishes to use audio-visual equipment at a hearing or trial, it is that party’s responsibility to ensure that any required approvals are obtained and that the necessary equipment is set up and working properly in advance of trial. A list of the technology already set-up in Judge Furman’s Courtroom can be found in Attachment B. The party should contact Alexandra Smallman, Courtroom Deputy, at (212) 805-0282, sufficiently in advance of trial to make the necessary arrangements for a technology walk-through and to test the equipment. To the extent that authorization is required to use electronic devices, a party must submit an Electronic Device and Wi-Fi Access Request Form, which is available on the Court’s website. The completed Form should be submitted as early as possible — and certainly no later than three business days before the start of the trial or hearing.

Summary: AV equipment requires advance approval and setup; request form due 3 business days before trial.

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Email to chambers ?

Attorneys participating in a hearing or trial may obtain authorization to use the Court’s WiFi system in Judge Furman’s Courtroom during the proceeding. Counsel may request Wi-Fi access by email when submitting the Electronic Device and Wi-Fi Access Request Form referenced above — no later than three business days before the start of the trial or hearing. If approved and signed by Judge Furman, a copy of the Order will be sent to the requesting attorney, who will receive a network name, username, password, and instructions from the District Executive’s Office on or before the first day of the scheduled proceeding. Wi-Fi access is limited to the approved attorney (who may not share his or her username or password with others) for the duration of the proceeding and for Courtroom 24B (unless Judge Furman or another judicial officer grants permission for it to be used in another courtroom). If an attorney wishes to test the Wi-Fi prior to the proceeding, that request must also be made to Chambers at least three business days prior to the proceeding.

Summary: Wi-Fi access requires request form 3 business days before trial; limited to approved attorney.

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Email to chambers ?

If a party needs to submit large files by email (as opposed to ECF), the party should email the Court (at Furman_NYSDChambers@nysd.uscourts.gov) requesting a link to be used for such transfer. The email should include the name and docket number of the case and the nature and size of the materials to be submitted electronically. In criminal cases, the Government may use USAfx.

Summary: Large file transfers require email request with case details; criminal cases may use USAfx.

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Email to chambers ?

Per the Court’s Individual Rules and Practices for Civil and Criminal Cases (available at https://nysd.uscourts.gov/hon-jesse-m-furman), the parties shall confer at the end of each trial day and, no later than the beginning of the next trial day, email to the Court an updated exhibit list indicating each exhibit that was identified and/or admitted during trial.

Summary: Updated exhibit lists required daily by email before next trial day.

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Email to chambers ?

If counsel plan to use a deposition at a hearing or trial, for impeachment or any other purpose, a copy of the deposition should be provided to the Court in advance of the hearing or trial session during which the deposition is to be used.

Summary: Depositions must be provided to court in advance of the hearing/trial session where they will be used.

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If counsel intends to use a demonstrative exhibit during his or her opening statement, he or she shall confer with opposing counsel and advise the Court in advance.

Summary: Demonstrative exhibits in opening statements require advance notice to opposing counsel and court.

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Phone to chambers ?

Pro se parties may not call the Court directly; any questions should be directed to the Pro Se Office at (212) 805-0175.

Summary: Pro se parties cannot call chambers directly; must contact Pro Se Office

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Letter ecf to chambers ?

All communications with the Court by a pro se party should be in writing and delivered in person, mailed, or emailed to the Pro Se Office following the instructions in Paragraph 2(B) below.

Summary: Pro se parties must communicate with Court in writing via Pro Se Office

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Letter ecf to chambers ?

No documents or court filings may be sent directly to Chambers.

Summary: Pro se parties cannot send documents directly to chambers

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Civil cases

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In person to opposing counsel ?

All counsel must meet in person for at least one hour to discuss settlement within fourteen (14) days following the close of fact discovery.

Summary: Counsel must meet in person for at least one hour to discuss settlement within 14 days of fact discovery close.

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Email to chambers ?

The parties shall contact the Chambers of the Magistrate Judge assigned to this case on or before _________________ in order to schedule settlement discussions under his/her supervision _______________________________.

Summary: Parties must contact Magistrate Judge's chambers to schedule settlement discussions.

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Criminal cases

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Email to chambers ?

If required by the Standing Order, counsel seeking to bring a device into the Courthouse shall submit an Electronic Device and Wi-Fi Access Request Form, available on the Court's website, to the Court by e-mail (Furman_NYSDChambers@nysd.uscourts.gov) as early as possible — and certainly no later than three business days before the start of the trial or hearing.

Summary: Electronic device request form must be submitted at least 3 business days before trial/hearing

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Email to chambers ?

When Court permission is required under the Standing Order, attorneys seeking to bring electronic devices to the Court should email a completed Model Court Order to ClarkeNYSDChambers@nysd.uscourts.gov no later than five business days before the relevant trial or hearing.

Summary: Attorneys must email completed Model Court Order for electronic devices 5 business days before trial/hearing.

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Email to chambers ?

If a party wishes to use audio-visual equipment at a hearing or trial, it is that party’s responsibility to ensure that any required approvals are obtained and that the necessary equipment is set up and working properly in advance of trial. The party should contact Sophia Tran, Courtroom Deputy, at ClarkeNYSDChambers@nysd.uscourts.gov, sufficiently in advance of trial to make the necessary arrangements for a technology walkthrough and to test the equipment.

Summary: Parties must arrange technology walkthrough and test AV equipment in advance of trial.

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Phone to chambers ?

Pro se parties may not call the Court directly. Instead, pro se parties should call the Pro Se Office at (212) 805-0175 with any questions.

Summary: Pro se parties must contact Pro Se Office, not chambers directly

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Letter ecf to chambers ?

All communications with the Court by a pro se party should be in writing and delivered in person, mailed, or (as discussed in Section 2(b) below) emailed to the Pro Se Office (address listed above). No documents or court filings may be sent directly to Chambers.

Summary: Pro se parties must send all communications to Pro Se Office, not chambers

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Criminal cases

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Letter ecf to chambers ?

b. Communications with Chambers. All communications with Chambers shall be by letter filed on ECF. Letters seeking relief, including requests for extensions, adjournments or bail modification, should be filed on ECF as letter-motions, not ordinary letters. For any emails to Chambers permitted under these Rules, parties shall not include substantive communications in the body of the email, only in an attached letter. Copies of correspondence between counsel shall not be sent to the Court or filed on ECF except as exhibits to an otherwise properly filed document.

Summary: All communications with chambers must be filed as ECF letter-motions, not ordinary letters.

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Civil cases

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Letter ecf to chambers ?

Except as otherwise provided below, communications with Chambers shall be by letter filed on ECF. Letters seeking relief (if consistent with Local Civil Rule 7.1) should be filed as letter-motions on ECF, not ordinary letters.

Summary: All communications with chambers must be filed on ECF as letters or letter-motions.

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Civil cases

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Letter fax to chambers ?

Faxes to Chambers are not permitted without express prior permission, and only in cases of unforeseeable emergencies.

Summary: Faxes to chambers require prior permission and only for emergencies.

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Civil cases

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Email to chambers ?

When Court permission is required under the Standing Order, attorneys seeking to bring electronic devices to the Court should email a completed Model Court Order to ClarkeNYSDChambers@nysd.uscourts.gov no later than five business days before the relevant trial or hearing.

Summary: Email completed Model Court Order for electronic devices at least 5 business days before trial/hearing.

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Civil cases

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Phone ?

If permitted by the Standing Order, mobile telephones are permitted inside the Courtroom, but they MUST be kept turned off at all times.

Summary: Mobile phones allowed in courtroom only if permitted and must be turned off.

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Civil cases

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Email to chambers ?

Letters to the Court on behalf of parties represented by counsel must be both docketed on ECF and e-mailed as a .pdf attachment to the following address: CronanNYSDChambers@nysd.uscourts.gov. Counsel shall not provide a hard copy of correspondence e-mailed to Chambers.

Summary: Letters to chambers must be ECF docketed and emailed as PDF, no hard copy needed.

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Phone to chambers ?

Phone

not_provided ?

For situations requiring immediate attention from the Court, counsel should call Chambers directly; in such situations, parties should email the Chambers inbox requesting the Court's contact information.

Summary: For immediate Court attention, call chambers directly after emailing for contact info.

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Civil cases

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Fax to chambers ?

Faxes to Chambers are not permitted.

Summary: Faxes to chambers are not permitted.

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Email to chambers ?

Unless otherwise ordered by the Court, no correspondences, documents, or court filings, may be emailed or otherwise sent directly to Chambers.

Summary: Pro se parties cannot email or send documents directly to chambers.

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All communications with the Court by a pro se party, including letter-motions, should be (1) mailed to the Pro Se Intake Unit, Daniel Patrick Moynihan United States Courthouse, 500 Pearl Street, New York, New York 10007 or (2) delivered in person to the drop box in the lobby of the United States Courthouse at 500 Pearl Street, New York, New York.

Summary: Pro se parties must send all communications to Pro Se Intake Unit or drop box, not directly to chambers.

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Criminal cases

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Letter fax to chambers ?

Faxes to Chambers are not permitted.

Summary: Faxes to Chambers are prohibited.

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Criminal cases

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Phone to chambers ?

For situations requiring immediate attention from the Court, counsel should call Chambers directly; in such situations, parties should email the Chambers inbox requesting the Court's contact information.

Summary: Call Chambers directly for immediate attention; email for contact information.

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Criminal cases

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Letter ecf to chambers ?

Any letter to the Court shall be filed on ECF and also e-mailed as a .pdf attachment to the Court (CronanNYSDChambers@nysd.uscourts.gov) with a copy simultaneously delivered to all counsel.

Summary: Letters to Court must be filed on ECF and emailed as PDF to Chambers with copies to all counsel.

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Criminal cases

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Hand delivery to chambers ?

Hand-delivered mail should be left with the Court Security Officers at the Worth Street entrance of the Daniel Patrick Moynihan United States District Courthouse at 500 Pearl Street, New York, NY 10007, and may not be brought directly to Chambers, except by representatives of the United States Attorney's Office or the Federal Defenders of New York.

Summary: Hand deliveries must be left with Court Security Officers at Worth Street entrance; exceptions for USAO and Federal Defenders.

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Criminal cases

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Email to chambers ?

Upon assignment of a criminal case to Judge Failla, the Assistant United States Attorney shall immediately email Chambers (Failla_NYSDChambers@nysd.uscourts.gov) to arrange for a conference/arraignment. In the email, the Assistant United States Attorney shall include (1) the name of the defendant(s); (2) defense counsel’s name and contact information; (3) whether the defendant(s) is/are detained (and, if so, the relevant USM or other registration number(s)) or bailed; (4) whether any defendant requires an interpreter (and, if so, the relevant language); (5) times that the Government and defense counsel are available for the arraignment and initial conference; and (6) any other pertinent information.

Summary: AUSA must email Chambers immediately after case assignment with specific defendant and scheduling information.

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Email to chambers ?

In addition, the Government shall also email all charging instruments to Chambers at least 48 hours prior to the conference.

Summary: Government must email charging instruments to Chambers at least 48 hours before conference.

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Email to chambers ?

Any letter to be filed under seal or containing sensitive or confidential information may be e-mailed as a .pdf attachment to Chambers (Failla_NYSDChambers@nysd.uscourts.gov) with a copy simultaneously delivered to all counsel (unless the submission is being made ex parte).

Summary: Sealed letters must be emailed as PDF attachments to Chambers with courtesy copies to counsel.

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Email to chambers ?

Any such e-mail shall state clearly in the subject line: (1) the caption of the case, including the lead party names and docket number; and (2) a brief description of the contents of the letter.

Summary: Sealed letter emails must include case caption and brief description in subject line.

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Email to chambers ?

Parties shall not include substantive communications in the body of the e-mail; such communications shall be included only in the letter itself.

Summary: No substantive content in email body for sealed letters - only in attached letter.

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Criminal cases

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Letter fax to chambers ?

Faxes to Chambers are not permitted.

Summary: Faxes to Chambers are prohibited.

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Criminal cases

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Letter ecf to chambers ?

Where requested by the Court, hand-delivered mail should be left with the Court Security Officers at the Worth Street entrance of the Daniel Patrick Moynihan United States District Courthouse at 500 Pearl Street, New York, NY 10007, and may not be brought directly to Chambers.

Summary: Hand deliveries must be left with Court Security Officers at Worth Street entrance, not brought to Chambers.

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Criminal cases

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Phone to chambers ?

When there is a request for substitution of defense counsel, counsel of record must contact the Courtroom Deputy to schedule a conference as soon as possible.

Summary: Defense counsel substitution requests require scheduling conference with Courtroom Deputy.

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Email to chambers ?

Attorneys’ use of electronic devices (including mobile telephones, personal electronic devices, computers, and printers) within the Courthouse and its environs is governed by the Court’s Standing Order M10-468, available at https://nysd.uscourts.gov/sites/default/files/pdf/standing-order-electronic-devices.pdf. If required by the Standing Order, counsel, including the Government, seeking to bring a device into the Courthouse shall submit a copy of the Electronic Devices General Purpose Form, available at https://nysd.uscourts.gov/forms/fillable-form-electronic-devices-general-purpose, to the Court by e-mail at least 72 hours prior to the relevant trial or hearing. Untimely requests may be denied on that basis alone.

Summary: Submit electronic device form 72 hours before trial/hearing if required by standing order.

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Phone to chambers ?

If permitted by the Standing Order, mobile telephones are permitted inside the Courtroom, but they must be kept turned off at all times. Non-compliance with this rule may result in forfeiture of the device for the remainder of the proceedings.

Summary: Mobile phones must be turned off in courtroom; non-compliance may result in forfeiture.

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Criminal cases

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Letter ecf to intake unit ?

The Government shall strive to submit production requests to the Marshals at least 72 hours before a scheduled conference. In cases where a conference is scheduled for a date and time that is less than 72 hours in advance, the Government must promptly submit the production request once the conference is set.

Summary: Government must submit prisoner production requests to Marshals at least 72 hours before conference.

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Email to chambers ?

Parties shall not include substantive communications in the body of the e-mail; such communications shall be included only in the body of the letter.

Summary: No substantive content in email body; must be in letter body only.

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Letter ecf to intake unit ?

Phone

(212) 805-0175

All communications with the Court by a pro se party must be sent to the Pro Se Intake Office, or filed directly on ECF if granted such permission, as discussed in Rule (2)(B)(2) below. You may contact the Pro Se Intake Office at (212) 805-0175 during normal business hours, 8:30am - 5:00pm, Monday – Friday. No documents or filings should be sent directly to Chambers.

Summary: Pro se parties must communicate with Pro Se Intake Office, not Chambers

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Phone to chambers ?

Phone

(212) 805-0290

As soon as a party files an application to seek a temporary restraining order, he or she must call Chambers at (212) 805-0290 and state clearly whether (i) he or she has notified the adversary, and whether the adversary consents to temporary injunctive relief; or (ii) the requirements of Fed. R. Civ. P. 65(b) are satisfied and no notice is necessary.

Summary: Must call Chambers immediately after filing TRO application and report adversary notification/consent status.

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Phone to chambers ?

If a party’s adversary has been notified but does not consent to temporary injunctive relief, the party seeking a restraining order must call Chambers with all parties present at a time mutually agreeable to the party and its adversary, so that the Court may have the benefit of advocacy from both sides in deciding whether to grant temporary injunctive relief.

Summary: If adversary notified but doesn't consent to TRO, must call Chambers with all parties present for Court to hear both sides.

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Phone to chambers ?

Parties seeking emergency relief, including preliminary injunctions and temporary restraining orders, shall also notify Chambers by telephone immediately after filing their request for such relief on ECF.

Summary: Emergency relief requests require immediate telephone notification to Chambers after ECF filing.

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Letter ecf to chambers ?

Communications with the Court should be by letter. Unless there is a request to file a letter under seal or a letter contains sensitive or confidential information, letters should be filed electronically via ECF. Letters to be filed under seal or containing sensitive or confidential information should be delivered to the Court by mail.

Summary: Letters should be filed via ECF unless sealed or containing sensitive/confidential information, which should be mailed.

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Letter ecf to chambers ?

Letter-motions should be filed via ECF if they comply with the S.D.N.Y. Local Rules and the S.D.N.Y. 'Electronic Case Filing Rules and Instructions.' In particular, all requests for adjournments, extensions, and pre-motion conferences (including pre-motion conferences with respect to discovery disputes) should be filed as letter-motions.

Summary: Letter-motions must be filed via ECF and comply with S.D.N.Y. Local Rules.

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Phone to clerk ?

Phone

(914) 390-4000

Questions regarding ECF filings should go to the Clerk's Office, (914) 390-4000, or to the ECF Hotline, (212) 805-0800. The Court does not handle the

Summary: ECF filing questions should be directed to Clerk's Office or ECF Hotline, not Chambers.

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Email to chambers ?

Do not contact Chambers to confirm that a particular filing was uploaded; the document should be visible on ECF if it was uploaded correctly. For questions that cannot be answered by reference to these Rules or the S.D.N.Y. Local Rules or for situations requiring the Court's immediate attention, Parties should email Chambers at KarasNYSDChambers@nysd.uscourts.gov.

Summary: Do not contact Chambers to confirm ECF uploads; email only for urgent matters not covered by rules.

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Phone to chambers ?

Telephone calls to Chambers are not permitted.

Summary: Telephone calls to Chambers are prohibited.

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Letter fax to chambers ?

Faxes to Chambers are not permitted.

Summary: Faxes to Chambers are prohibited.

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In person to chambers ?

Unless otherwise ordered by the Court, all conferences and proceedings will occur in person.

Summary: Criminal conferences held in person unless otherwise ordered

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Phone to chambers ?

Phone

(605) 472-5160

Unless otherwise ordered by the Court, all conferences and proceedings in civil cases, besides trials, will be held by telephone. The Parties should call into the Court’s dedicated conference line at (605) 472-5160, and enter Access Code 4653066, followed by the pound (#) key.

Summary: Civil conferences held by phone unless otherwise ordered, with specific dial-in

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Phone to chambers ?

For conferences involving incarcerated pro se plaintiffs, Defense counsel is responsible for making arrangements with the relevant correctional facility to ensure that the plaintiff will be reachable via telephone at the time of the conference.

Summary: Defense counsel must arrange phone access for incarcerated pro se plaintiffs

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Chambers to chambers ?

Upon assignment of a criminal case to Judge Karas, the Parties immediately shall arrange with the Deputy Clerk for a prompt conference at which the defendant will be present in order to set a discovery and motion schedule. The Assistant United States Attorney shall provide a courtesy copy of the indictment and the criminal complaint, if one exists, to Chambers as soon as practicable.

Summary: Criminal cases require immediate conference and AUSA to provide courtesy copies.

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Phone to chambers ?

Telephone calls to Chambers are not permitted.

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Letter fax to chambers ?

Faxes to Chambers are not permitted.

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Email to chambers ?

All documents must be filed on ECF or, if permitted or required under these Individual Rules and Practices, emailed to KarasNYSDChambers@nysd.uscourts.gov.

Summary: Documents must be filed on ECF or emailed to specified address.

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Civil cases

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Letter ecf to chambers ?

Therefore, counsel must notify the Court and their adversaries in writing of any potential scheduling conflicts, including, but not limited to, trials and vacations, that would prevent at trial on a particular date. Such notice must come before counsel are notified by the Court of an actual trial date, not after.

Summary: Counsel must notify court and adversaries in writing of scheduling conflicts before trial date is set.

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Civil cases

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Letter ecf to chambers ?

All communications to the Court and all filed papers must identify the name and docket number of the case, followed by the Judge’s initials (KMW), contain the writer’s name, party’s name, law firm (if any), business address and telephone number, and be signed by the individual attorney responsible for the matter (unless the party is proceeding pro se). Any letter to the Court must state the manner in which the letter was served on all other counsel.

Summary: All communications must include case name, docket number, judge initials, writer info, and service statement.

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Civil cases

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Letter ecf to chambers ?

in this Scheduling Order, it must submit a written request to the Court that complies with § 1.G of Judge Wood’s Individual Rules of Practice.

Summary: Written request required for deviations from scheduling order per § 1.G of Judge Wood’s rules.

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Phone to chambers ?

In Civil Cases. Unless otherwise ordered by the Court, all conferences and proceedings in civil cases will be held by telephone. In some cases, the Court may direct one of the parties to set up a conference line. In all other cases, the parties should call into the Court’s dedicated conference line.

Summary: Civil case conferences and proceedings will be held by telephone unless otherwise ordered.

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Letter ecf to chambers ?

In Criminal Cases. To the maximum extent possible, all conferences and proceedings will be held by either telephone or video. No later than one week before a scheduled appearance, counsel must confer and submit a letter to the Court indicating their views on whether the Court can, consistent with the U.S. Constitution, Federal Rules of Criminal Procedure (see, e.g., Rules 5(f), 10(b) & (c), and 43) and any other relevant law, conduct the matter by telephone or video and, if applicable, whether the Defendant either consents to appearing in that manner or to waiving his or her appearance altogether.

Summary: Criminal case conferences and proceedings will be held by telephone or video when possible, with counsel required to submit a letter one week before scheduled appearances.

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Email to chambers ?

At least twenty-four hours before a scheduled teleconference, the parties must jointly email to the Court a list of counsel — absent permission of the Court — who will be participating in the teleconference. The email should also provide the telephone numbers from which counsel expect to join the call.

Summary: Parties must email list of participating counsel and their phone numbers at least 24 hours before scheduled teleconference.

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Phone to chambers ?

To facilitate orderly teleconferences and the creation of an accurate transcript where a teleconference is held on the record, counsel are required to identify themselves every time they speak, and, for sound quality purposes, may not use speakerphone absent permission of the Court.

Summary: Counsel must identify themselves each time they speak and may not use speakerphone without permission during teleconferences.

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Email to chambers

For urgent matters requiring immediate attention, parties should send an email to Chambers that (1) includes the word “URGENT” in the subject line; (2) specifies the case name and docket number; (3) briefly describes the nature of the issue; and (4) provides a telephone number at which the party (and any other relevant parties) can be reached.

Summary: For urgent matters, email chambers with “URGENT” in subject line, case name and docket number, issue description, and contact phone number.

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Letter fax to chambers ?

Faxes are not permitted for any purposes.

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Hand delivery to chambers ?

Nothing may be delivered to Chambers absent advance permission from the Court.

Summary: Hand deliveries to chambers are prohibited without advance permission from the court.

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Email to chambers ?

Parties intending to file applications for TROs or other emergency relief must send all of their papers (in text-searchable PDF format) to the Court by email. The email should (1) include the word “URGENT” in the subject line; (2) provide a telephone number at which the party (and any other relevant parties) can be reached; and (3) provide the relevant parties’ availability for a telephone conference in the next few days. As noted above, parties should not hand-deliver any documents without advance permission.

Summary: TRO applications must be emailed with URGENT subject line, contact info, and availability for conference.

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Phone to chambers ?

If the opposing party wishes to respond, it must call Chambers within one (1) business day to advise that a responsive letter will be forthcoming and do so by letter to the Court not exceeding three (3) pages within three (3) business days of the filing of the original letter-motion; and

Summary: An opposing party wishing to respond to a civil discovery letter-motion must call Chambers within one business day to advise that a response is forthcoming, then submit a response letter of no more than three pages within three business days after the original letter-motion is filed.

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Counsel have an obligation to promptly inform the Court upon learning of any other conflict of interest, whether a potential or an actual conflict, and to request a Curcio hearing if appropriate.

Summary: Counsel must promptly inform the Court upon learning of any potential or actual other conflict and request a Curcio hearing if appropriate.

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Email to chambers ?

Any attorney seeking to bring such equipment into the courthouse must email a proposed order to Chambers (LimanNYSDChambers@nysd.uscourts.gov) at least 24 hours in advance of the relevant trial or hearing requesting permission to use such equipment.

Summary: 24-hour advance email required for permission to bring non-personal electronic devices.

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Criminal cases

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Letter fax ?

Faxes to Chambers are not permitted without prior permission.

Summary: Faxes to chambers require prior permission.

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Criminal cases

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Phone to chambers ?

When there is a substitution of defense counsel, counsel of record must contact the Courtroom Deputy to schedule a conference as soon as possible. At the conference, the Court will address the application by defense counsel to be relieved. The defendant, replacement counsel, and the AUSA must also attend the conference.

Summary: Substitution of counsel requires scheduling conference with Courtroom Deputy; defendant, replacement counsel, and AUSA must attend.

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Letter fax to chambers ?

Nothing may be hand delivered absent advanced permission.

Summary: Hand deliveries require advance permission.

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Letter fax to chambers ?

Hand-delivered mail should be left with the Court Security Officers at the Worth Street entrance of the Daniel Patrick Moynihan United States District Courthouse at 500 Pearl Street, New York, NY 10007 and may not be brought directly to Chambers.

Summary: Hand deliveries must be left with Court Security Officers at Worth Street entrance.

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Email to chambers ?

As a general matter, the Court reviews materials filed via ECF at the latest on the business day after they have been filed. If a submission requires immediate attention, please notify Chambers by telephone and by email after filing it on ECF. The email should include (1) the word “URGENT” in the subject line; (2) the case name and case number; (3) a brief description of the nature of the urgent issue; and (4) a telephone number at which the party (and any other relevant parties) can be reached.

Summary: Urgent submissions require phone and email notification to Chambers with specific information.

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Letter ecf to intake unit ?

Unless a pro se party is approved for ECF filing pursuant to Paragraph 2(O), all communications with the Court by a pro se party must be sent to the Pro Se Intake Unit at the following mailing address: Pro Se Intake Unit Daniel Patrick Moynihan United States District Courthouse 500 Pearl Street New York, NY 10007

Summary: Pro se parties must communicate with Pro Se Intake Unit unless approved for ECF filing.

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Letter ecf to chambers ?

No documents or court filings should be sent directly to Chambers. Copies of correspondence between a pro se party and opposing parties shall not be sent to the Court.

Summary: Pro se parties cannot send documents directly to Chambers or copies of correspondence to Court.

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Phone to intake unit ?

Phone

(212) 805-0175

Any questions should be directed to the Pro Se Intake Unit at (212) 805-0175; pro se parties may not call the Court directly except as provided in Paragraph 1(E).

Summary: Pro se parties must contact Pro Se Intake Unit for questions, not the Court directly.

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Letter ecf to intake unit ?

In the event that a pro se party is not participating in e-filing, and notwithstanding anything in the foregoing Individual Practices to the contrary, all papers to be filed with the Court by a pro se party shall be sent to the Pro Se Intake Unit at the following mailing address: Pro Se Intake Unit Daniel Patrick Moynihan United States District Courthouse 500 Pearl Street New York, NY 10007

Summary: Non-e-filing pro se parties must send all papers to the Pro Se Intake Unit at the Moynihan Courthouse.

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Email to chambers ?

Parties intending to file applications for TROs or other emergency relief must send all of their papers (in text-searchable .pdf format) to Chambers by email. The email should also include (1) the word “URGENT” in the subject line; (2) a telephone number at which the party (and any other relevant parties) can be reached; and (3) the relevant parties’ available for a teleconference in the next few days.

Summary: TRO applications must be emailed to Chambers with specific requirements.

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Hand delivery ?

As noted above, parties should not hand-deliver any documents without advance permission.

Summary: Hand delivery of documents requires advance permission.

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Phone to chambers ?

Phone

646-453-4442

Unless otherwise ordered by the Court, all conferences and proceedings in civil cases will be held by telephone. The parties should call the Court’s dedicated conference line at 646-453-4442 and enter the conference ID 358639322, followed by the pound (#) key.

Summary: Civil conferences are held by telephone using specific conference line and ID.

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Phone to other parties ?

With the sole exception of pro se litigants, each party is responsible for ensuring that every other party is aware that the conference will proceed telephonically.

Summary: All parties except pro se must notify others that conference is telephonic.

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Phone to chambers ?

Counsel are not to communicate with Chambers by phone except in case of emergency. Counsel are not to communicate with chambers via facsimile without prior approval.

Summary: Communication with chambers by phone is restricted to emergencies and fax communication requires prior approval.

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Letter fax to chambers ?

Counsel are not to communicate with chambers via facsimile without prior approval.

Summary: Fax communication with chambers requires prior approval.

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Letter ecf to chambers ?

Letter motions enumerated in Section 13.1 of the ECF Rules and Instructions may be filed electronically. Other letters shall be mailed or sent by commercial courier to the undersigned or delivered to the court security officers at the Worth Street entrance, 200 Worth Street. Letters, other than enumerated letter motions, shall not be filed on the CM/ECF system.

Summary: Only enumerated letter motions may be filed electronically; other letters must be mailed, couriered, or delivered to court security and not filed on CM/ECF.

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Letter ecf to clerk ?

Counsel are responsible for knowledge of all rulings and other papers regardless of whether they receive electronic or written notice thereof. The docket sheet and electronic copies of papers are available online through the CM/ECF system.

Summary: Counsel responsible for knowing all rulings regardless of notice received; check CM/ECF.

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Letter ecf to chambers ?

All letters shall be filed electronically on ECF subject to the exceptions in the next sentence. Exceptions: (1) letters filed under seal or requesting sealing; (2) letters containing sensitive or confidential information; (3) letters submitted by pro se parties. All letters falling into the aforementioned exceptions shall be sent to chambers by mail or fax (in accordance with Practice 1.C, infra) with copies simultaneously delivered to all counsel.

Summary: Letters must be filed on ECF except for sealed, confidential, or pro se letters which go by mail/fax with counsel copies.

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Letter fax to chambers ?

Faxes to chambers are not permitted.

Summary: Faxes to chambers are prohibited.

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Chambers to chambers ?

In jury trials, in order to keep distractions during the trial to a minimum, counsel shall be present by 9:30 A.M. and available after 4:45 P.M. to discuss scheduling and any disputed matters that may arise.

Summary: Counsel must be present by 9:30 AM and available after 4:45 PM in jury trials.

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Chambers to chambers ?

Sidebars during jury trials are not permitted under any circumstance, and during bench trials, generally will not be permitted.

Summary: Sidebars not permitted during jury trials; generally not permitted during bench trials.

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Chambers to chambers ?

Counsel shall anticipate evidentiary and legal issues and raise them well in advance of the relevant testimony, outside the presence of the jury.

Summary: Counsel must anticipate and raise evidentiary/legal issues before testimony, outside jury presence.

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Chambers to chambers ?

A party shall first raise any issue with the opposing party before raising the issue with the Court, including anticipated evidentiary and legal issues that require argument.

Summary: Parties must first discuss issues with opposing counsel before raising with Court.

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Chambers to chambers ?

The parties are expected to present witnesses throughout the entire trial day. Unless good cause is shown, if a party does not have another witness available on a given day, that party will be deemed to have rested.

Summary: Parties must present witnesses throughout trial day; failure to do so may result in being deemed to have rested.

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Chambers to chambers ?

Counsel shall notify the Court and other counsel in writing, at the earliest possible time, of any particular scheduling problems involving witnesses so that other arrangements can be made to fill the trial day.

Summary: Counsel must notify Court and opposing counsel in writing of witness scheduling problems.

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Chambers to chambers ?

At the end of each trial day, counsel shall advise the Court of any exhibits to be offered into evidence the following day and inform the Court of any objections that the parties have not been able to resolve. The Court will then admit exhibits as to which there are no objections, and to the extent possible will rule on the admissibility of any exhibits as to which there are objections.

Summary: Counsel must advise Court of next day's exhibits and unresolved objections at end of each trial day.

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Letter ecf to chambers ?

Unless otherwise ordered by the Court, all communications with Chambers shall be by letter, not to exceed 750 words, not including exhibits, and in 12-point font, except as provided below.

Summary: Communications with Chambers must be by letter (max 750 words, 12-point font), except as otherwise ordered.

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Email to chambers ?

In order for an attorney to bring into the Courthouse any computer, printer or other electronic equipment not qualifying as a “personal electronic device,” specific authorization is required by prior Court Order. A form order is available at https://nysd.uscourts.gov/forms. Parties shall complete the fillable .PDF form and email it to Chambers at least 10 days prior to the requested date of authorization.

Summary: Authorization required for computers/printers; email form to Chambers 10 days before needed date.

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Attorneys’ use of mobile phones, tablets and other personal electronic devices in the Courthouse is governed by Standing Order M10-468, available here. Any attorney wishing to bring a telephone or other personal electronic device into the Courthouse shall be a member of this Court’s Bar, shall obtain the necessary service pass from the District Executive’s Office, and shall show the service pass upon entering the Courthouse.

Summary: Attorneys must be members of the Court's Bar and obtain a service pass to bring electronic devices into the Courthouse.

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Email to chambers ?

As soon as a party decides to seek a temporary restraining order, the party shall email the Chambers inbox at Schofield_NYSDChambers@nysd.uscourts.gov. requesting the Court’s contact information.

Summary: Email Chambers immediately when deciding to seek TRO.

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Phone to chambers ?

The party shall then call Chambers and state clearly whether: (1) the party has notified its adversary, and whether the adversary consents to temporary injunctive relief; or (2) the requirements of Rule 65(b) are satisfied and no notice is necessary.

Summary: Call Chambers to state adversary notification and consent status.

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Email to chambers ?

If a party’s adversary has been notified but does not consent to temporary injunctive relief, the party seeking a restraining order shall provide the relevant parties’ availability for an in-person conference in the next few days in the email.

Summary: Provide adversary availability for in-person conference if no consent to TRO.

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All communications with the Court by a pro se party that are not filed on ECF must be in writing and sent to the Pro Se Intake Unit at 500 Pearl Street, Room 200, New York, NY, 10007 or through the drop box located in the lobby of the U.S. Courthouse at 500 Pearl Street, New York, NY. Documents or Court filings should not be sent directly to Chambers or Judge Schofield. No telephone calls will be accepted by Chambers.

Summary: Pro se communications must be in writing to Pro Se Intake Unit; no calls to Chambers.

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Email to intake unit ?

If the pro se party is not participating in ECF, all papers to be filed with the Court by a pro se party must be sent to the Pro Se Intake Unit, United States Courthouse, 500 Pearl Street, Room 200, New York, New York 10007. The Court will accept filings via email from pro se parties without ECF privileges. Filings submitted by email must be sent to Pro_Se_Filing@nysd.uscourts.gov, and done so in accordance with the procedures found in Section 1.1 of the ECF Rules and Instructions located at https://www.nysd.uscourts.gov/rules/ecf-related-instructions.

Summary: Pro se filings without ECF must be sent to Pro Se Intake Unit or emailed to Pro_Se_Filing@nysd.uscourts.gov.

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Email

Faxes and emails to chambers are not permitted.

Summary: Faxes and emails to chambers are prohibited.

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Phone to chambers ?

Telephone calls to Chambers are prohibited. All urgent communications with the Court should occur pursuant to Rule I(B)(9).

Summary: Telephone calls to Chambers are prohibited.

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Letter fax to chambers ?

Faxes to Chambers are not permitted.

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Email to chambers

Simultaneously with the procedures set out in Rules I(D)(4)(i)–(ii), supra, the party should email to Chambers (1) a clean (unredacted) copy of the document to be sealed or redacted; (2) if seeking redaction, a copy of the document highlighting the information that has been redacted in the ECF filing; and (3) a copy of the letter-motion (unredacted, should the party also be seeking leave to file the letter-motion with redactions or under seal).

Summary: Criminal cases: Email to Chambers must include clean document, highlighted redactions, and unredacted letter-motion.

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Phone to chambers ?

Pro se parties should call the Pro Se Office at (212) 805-0175 with any questions. Pro se parties may not call the Court.

Summary: Pro se parties must contact Pro Se Office, not the Court directly

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Letter ecf to chambers ?

All communications with the Court by a pro se party should be in writing and delivered in person, mailed, or emailed to the Pro Se Office (Thurgood Marshall Courthouse, 40 Foley Square, Room 105, New York, NY 10007). No documents or court filings may be sent directly to Chambers.

Summary: Pro se parties must communicate with Court through Pro Se Office, not Chambers

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Letter ecf to chambers ?

No papers may be sent directly to Chambers.

Summary: Pro se parties cannot send papers directly to Chambers

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Letter ecf to adversary ?

All requests for discovery by a pro se party should be sent to counsel for the party from whom discovery is sought. Discovery requests should not be sent to the Court.

Summary: Pro se discovery requests must be sent to opposing counsel, not the Court

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Letter ecf to adversary ?

If there are any discovery disputes, the parties are required to confer with one another to try to resolve the dispute without raising any issue with the Court.

Summary: Parties must confer to resolve discovery disputes before involving the Court

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Email to chambers ?

When a case is assigned to this Court, the Government shall email Chambers, copying the Courtroom Deputy (Keeva_Verneus@nysd.uscourts.gov), to arrange a time for an arraignment and initial conference. The Government shall provide (1) the name of the defendant(s); (2) defense counsel’s name and contact information; (3) whether the defendant(s) is/are detained (and, if so, the relevant Reg. No.) or bailed; (4) whether any defendant requires an interpreter (and, if so, the relevant language); (5) times that the Government and defense counsel are available for the arraignment and initial conference; and (6) any other pertinent information. The Government shall email all charging instruments to Chambers, if they are not available on ECF, at least two business days prior to the conference.

Summary: Government must email Chambers to arrange arraignment and initial conference with specific information and charging instruments at least two business days prior.

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Email to chambers ?

Whenever defense counsel has received, or is receiving, a benefactor payment that subjects counsel to a conflict of interest, said counsel must promptly inform the Court and request a Curcio hearing.

Summary: Defense counsel must promptly inform Court of benefactor payment conflicts and request Curcio hearing.

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Email to chambers ?

Counsel have an obligation to promptly inform the Court upon learning of any other conflict of interest, whether a potential or an actual conflict, and to request a Curcio hearing if appropriate.

Summary: Defense counsel must promptly inform Court of any conflict of interest and request Curcio hearing if appropriate.

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Email to chambers ?

When there is a request for substitution of defense counsel, counsel of record must email Chambers, copying the Courtroom Deputy (Keeva_Verneus@nysd.uscourts.gov) and the Government, to request a conference be scheduled as soon as possible. If defense counsel believes an ex parte conference is necessary, it should so indicate in its email. At the conference, the Court will address the application by defense counsel to be relieved. The defendant, proposed replacement counsel, and the Government must also attend the conference.

Summary: Counsel must email Chambers to request substitution conference, copying Courtroom Deputy and Government, with defendant and replacement counsel required to attend.

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Email to chambers

CJA counsel requesting funding to engage investigative, expert, mentorship, or other services should do so through the CJA eVoucher system, not by letter to the Court. Requests for funding to engage associate CJA counsel, however, must be made by letter on ECF. Requests for authorization to seek interim payments may be made ex parte and under seal, via email to Chambers, copying the Courtroom Deputy.

Summary: CJA counsel must use eVoucher system for most funding requests, but letters on ECF for associate counsel, and ex parte email for interim payments.

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Email to chambers ?

At the time of filing, the parties should also submit copies of these documents to the Court by email in both Microsoft Word and PDF format, as well as provide courtesy copies as set out in Rule II(B)(3).

Summary: Email Microsoft Word and PDF copies of proposed findings and conclusions to Court; provide courtesy copies.

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Email to chambers ?

At the time of filing, parties should also submit copies of these documents to the Court by email as Microsoft Word documents.

Summary: Email Microsoft Word copies of proposed voir dire, RTCs, and verdict sheet to Court.

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Civil cases

Contact

Phone to intake unit ?

Phone

(212) 805-0175

All communications with the Court by a pro se party must be sent to the Pro Se Intake Office. You may contact the Pro Se Intake Office at (212) 805-0175 during normal business hours, 8:30am - 5:00pm, Monday – Friday. No documents or filings should be sent directly to Chambers.

Summary: Pro se parties must communicate with the Pro Se Intake Office, not chambers.

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Civil cases

Contact

Phone to chambers ?

Pro se parties are not permitted to telephone Chambers. Pro se parties are directed to contact the Pro Se Intake Office at (212) 805-0175.

Summary: Pro se parties cannot call chambers directly.

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Civil cases

Contact

Letter fax to chambers ?

Faxes to Chambers are not permitted (unless specifically directed by the Court).

Summary: Faxes to chambers are prohibited unless directed by the court.

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Civil cases

Contact

Email to chambers ?

ii. E-mailing of Documents to Chambers. At the same time, the party should e-mail to Chambers (VyskocilNYSDChambers@nysd.uscourts.gov) (i) a clean (i.e., unredacted) copy of the document and (ii) a copy of the document highlighting the information that has been redacted in the ECF filing.

Summary: Email unredacted and highlighted copies to chambers when filing sealed documents.

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Civil cases

Contact

Email to clerk ?

If required by the Standing Order, counsel seeking to bring a device into the Courthouse shall submit a copy of the Electronic Devices General Purpose Form, available at https://nysd.uscourts.gov/node/766, to the Court by e-mail at least 24 hours prior to the relevant trial or hearing. Untimely requests may be denied on that basis alone.

Summary: Electronic device forms must be emailed to court at least 24 hours before trial/hearing.

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Civil cases

Contact

Phone to chambers ?

Phone

(212) 805-0200

As soon as a party decides to seek a temporary restraining order, he or she must call Chambers at (212) 805-0200 and state clearly whether (i) he or she has notified the adversary, and whether the adversary consents to temporary injunctive relief; or (ii) the requirements of Fed. R. Civ. P. 65(b) are satisfied and no notice is necessary.

Summary: Parties must call chambers immediately when seeking TRO to state adversary notification status.

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Criminal cases

Contact

Letter fax to chambers ?

Faxes to Chambers are not permitted (unless specifically directed by the Court).

Summary: Faxes to Chambers are prohibited unless directed by the Court.

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Civil cases

Contact

In person to opposing party ?

In the case of discovery disputes, the parties should follow Local Rule 37.2 and the Court’s Individual Rules of Practice in Civil Cases (“Individual Practice Rules”), which are available at https://nysd.uscourts.gov/hon-mary-kay-vyskocil. Any party wishing to raise a discovery dispute with the Court must first meet and confer in good faith with the opposing party, in person or by telephone, in an effort to resolve the dispute.

Summary: Discovery disputes must follow Local Rule 37.2 and meet and confer before court involvement.

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Criminal cases

Contact

Letter fax ?

Letters. Except for scheduling and urgent matters, all communication with the Court should be in writing and must contain the docket number for the case and the Court's initials (NSR). Letters should be faxed to the Court.

Summary: All non-scheduling/urgent communications must be in writing with docket number and NSR, faxed to Court.

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Contact

Phone to chambers ?

Phone

(877) 336-1839

In Civil Cases. Unless otherwise ordered by the Court, all conferences and proceedings in civil cases will be held by telephone. In some cases, the Court may direct one of the parties to set up a conference line. In all other cases, the parties should call into the Court’s dedicated conference line at (877) 336-1839, and enter Access Code 123-1334, followed by the pound (#) key.

Summary: Civil case conferences are held by telephone using the court’s dedicated conference line.

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Contact

Phone to chambers ?

In Criminal Cases. To the maximum extent possible, all conferences and proceedings will be held by either telephone or video. No later than one week before a scheduled appearance, counsel must confer and submit a letter to the Court indicating their views on whether the Court can, consistent with the U.S. Constitution, Federal Rules of Criminal Procedure (see, e.g., Rules 5(f), 10(b) & (c), and 43) and any other relevant law, conduct the matter by telephone or video and, if applicable, whether the Defendant either consents to appearing in that manner or to waiving his or her appearance altogether.

Summary: Criminal case conferences/proceedings held by phone/video; counsel must submit letter one week before appearance.

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Contact

Phone to chambers ?

Telephone calls will not be answered. Thus, parties are encouraged to make any requests or inquiries to the Court through ECF or, if permitted or required under the Court’s Individual Rules and Practices, by email.

Summary: Telephone calls to chambers will not be answered; use ECF or email instead.

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Must include

case number, telephone number ?

Contact

Email to chambers

For urgent matters requiring immediate attention, parties should send an email to Chambers that (1) includes the word “URGENT” in the subject line; (2) specifies the case name and docket number; (3) briefly describes the nature of the issue; and (4) provides a telephone number at which the party (and any other relevant parties) can be reached.

Summary: Urgent matters require email to chambers with specific formatting requirements.

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Contact

Letter fax to chambers ?

Faxes are not permitted for any purposes.

Summary: Faxes are prohibited for all purposes.

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Contact

Hand delivery to chambers ?

Nothing may be delivered to Chambers absent advance permission from the Court.

Summary: Hand deliveries to chambers require advance permission from the court.

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Contact

Letter ecf to intake unit ?

Pro se parties are encouraged to (1) consent to electronic service (via ECF or email); or (2) seek the Court’s permission to file documents through the ECF system or by email to the Court. Unless the Court grants permission to file documents electronically, all communications with the Court by a pro se party must be mailed to: Pro Se Intake Unit Charles L. Brieant Courthouse 300 Quarropas Street White Plains, NY 10601

Summary: Pro se parties must mail communications to Pro Se Intake Unit unless granted permission for electronic filing.

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Contact

Email to chambers ?

Upon assignment of a new criminal case to Judge Román, the Assistant United States Attorney must immediately email the Court to arrange for a prompt conference.

Summary: AUSA must email court immediately upon new criminal case assignment to arrange conference.

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Must include

case number, telephone number ?

Contact

Email to chambers ?

Parties intending to file applications for TROs or other emergency relief must send all of their papers (in text-searchable PDF format) to the Court by email. The email should (1) include the word “URGENT” in the subject line; (2) provide a telephone number at which the party (and any other relevant parties) can be reached; and (3) provide the relevant parties’ availability for a telephone conference in the next few days.

Summary: TRO applications must be emailed in PDF format with urgent subject line and contact information.

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Contact

Letter ecf to intake unit ?

The pro se party must file an original of this Statement with the Pro Se Clerk and serve a copy on all other pro se parties.

Summary: Pro se parties must file original with Pro Se Clerk and serve other pro se parties.

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Contact

Letter ecf to chambers ?

All communications with the Court by a pro se party must be mailed to the Pro Se Clerk. No document or filing should be sent directly to Chambers.

Summary: Pro se parties must mail all communications to Pro Se Clerk, not Chambers.

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Contact

Letter ecf to intake unit ?

All papers to be filed with the Court by a pro se party, along with any courtesy copies of those papers, must be sent to the Pro Se Office.

Summary: Pro se parties must file papers with Pro Se Office.

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Civil cases

Contact

Letter ecf to chambers ?

Communications with the Court shall be by letter and filed on ECF. Absent a specific direction from the Court, the text of an email transmitted to Chambers does not qualify as a letter and its contents will not be addressed by the Court or Chambers' Staff.

Summary: All communications with the court must be by letter filed on ECF, not email

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Contact

Letter ecf to chambers ?

Except as otherwise provided below, ALL communications with Chambers shall be by letter. Letters shall be filed on ECF in accordance with Section 13.1 of the ECF Rules & Procedures. A hard copy of any letter filed on ECF shall also be mailed to Chambers. Any letter to the Court must not exceed 3 pages in length. This does not include any exhibits that may be attached to a letter. All letters must comply with SDNY Local Rule 11.1(b):

Summary: All communications with chambers must be by letter (max 3 pages, ECF filing required with hard copy mailed).

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Contact

Phone to chambers ?

Unless otherwise ordered by the Court, all conferences and proceedings in civil cases will be held by telephone.

Summary: All civil conferences and proceedings will be held by telephone.