Judge Maria Cantu Hexsel
Individual Rules, Standing Orders & Policies
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Document Format Requirements16 rules
Checked against the court's document on Oct 3, 2026Mandatory
Scanned exhibit documents must be made searchable with OCR before upload.
Prior to uploading, make sure that any scanned documents are searchable using an Optical Character Recognition (OCR) tool.
Checked against the court's document on Oct 3, 2026Mandatory
Exhibits offered in court must be marked with numerals, not letters.
Exhibits must be marked with numerals, not letters.
Checked against the court's document on Oct 3, 2026Mandatory
Exhibit files must not be password-protected, encrypted, or rights-management protected.
The computer file must not be password-protected, encrypted, or protected by rights management.
Checked against the court's document on Oct 3, 2026Mandatory
Upload each exhibit as its own text-searchable PDF; do not combine multiple exhibits into one PDF.
Each exhibit must be uploaded as a separate text-searchable PDF file. Do not combine multiple exhibits into a single PDF.
Checked against the court's document on Oct 3, 2026Mandatory
Do not add letters, hyphens, or dots to exhibit numbers.
No letters, hyphens, or dots should be added to the exhibit numbers.
Checked against the court's document on Oct 3, 2026Mandatory
Word and Excel exhibit documents must be converted to PDF.
Word and Excel documents must be converted to PDF.
Checked against the court's document on Oct 3, 2026Mandatory
Numerals, rather than letters, must be used for exhibits offered in court; letters may be used for exhibits attached to pleadings.
While A, B, C is often used for exhibits attached to pleadings, numerals must be used for exhibits offered in court.
Checked against the court's document on Oct 3, 2026Mandatory
Exhibit filenames must use three-digit exhibit numbers to maintain the proper order in Box.
Each exhibit file name must be a three-digit exhibit number to keep exhibits in proper order within Box (i.e., P-001, P-010, P-100, D-001, D-010, D-100).
Checked against the court's document on Oct 3, 2026Important
If exhibit numbers are expected to exceed 999, use four-digit numbering for all exhibits.
If you anticipate exhibit numbers to go beyond 999, use four-digit numbering for all exhibits, i.e., P-0001, P-0010, P-0100, P-1000.
The quote is in the court's document. The summary is not checked yet.Mandatory?
4) Exhibits must be marked with numerals, not letters. While A, B, C is often used for exhibits attached to pleadings, numerals must be used for exhibits offered in court. No letters, hyphens, or dots should be added to the exhibit numbers.
Summary: Exhibits offered in court must be numbered with numerals only; no letters, hyphens, or dots may be added to exhibit numbers.
The quote is in the court's document. The summary is not checked yet.Mandatory?
The computer file must not be password-protected, encrypted, or protected by rights management.
Summary: Exhibit files may not be password-protected, encrypted, or protected by rights management.
The quote is in the court's document. The summary is not checked yet.Mandatory?
2) Each exhibit must be uploaded as a separate text-searchable PDF file. Do not combine multiple exhibits into a single PDF. Word and Excel documents must be converted to PDF.
Summary: Each exhibit must be uploaded as a separate, text-searchable PDF; exhibits may not be combined into one PDF and Word/Excel files must be converted to PDF.
The quote is in the court's document. The summary is not checked yet.Mandatory?
6) Each exhibit file name must be a three-digit exhibit number to keep exhibits in proper order within Box (i.e., P-001, P-010, P-100, D-001, D-010, D-100). If you anticipate exhibit numbers to go beyond 999, use four-digit numbering for all exhibits, i.e., P-0001, P-0010, P-0100, P-1000.
Summary: Exhibit file names must use three-digit exhibit numbers with the party designation (e.g., P-001, D-100), switching to four-digit numbering for all exhibits if numbers will exceed 999.
The quote is in the court's document. The summary is not checked yet.Important?
Prior to uploading, make sure that any scanned documents are searchable using an Optical Character Recognition (OCR) tool.
Summary: Scanned exhibits must be verified as searchable using OCR before uploading to Box.
The quote is in the court's document. The summary is not checked yet.Important?
7) Audio files (.mp3) and video files (.mp4) may be uploaded to Box, but each audio/video file may not exceed 10GB.
Summary: Audio (.mp3) and video (.mp4) files may be uploaded to Box, but each file is limited to 10GB.
Not confirmed. Read the court's wording below.Important?
Audio files (.mp3) and video files (.mp4) may be uploaded to Box, but each audio/video file may not exceed 10GB.
Summary: Audio MP3 and video MP4 files may be uploaded to Box, but each file is limited to 10 GB.
Document Filing Requirements15 rules
Checked against the court's document on Oct 3, 2026Mandatory
If the exhibit image lacks an exhibit number, a preceding separator page must show the party designation and exhibit number.
If an exhibit number is not on the exhibit image, there must be a separator page preceding the image to show the party designation and exhibit number.
Document Type
Exhibit
Checked against the court's document on Oct 3, 2026Mandatory
The first page of each exhibit must show the party designation and exhibit number matching its PDF filename.
The first page of each exhibit must be marked with the party designation and exhibit number that correlates with the PDF file name.
Document Type
Exhibit
Checked against the court's document on Oct 3, 2026Mandatory
Each exhibit must include a party designation letter or name together with its exhibit number.
Each exhibit must contain a party designation letter or name along with the numeral.
Document Type
Exhibit
Checked against the court's document on Oct 3, 2026Mandatory
Upload an exhibit list to your Box folder.
Document Type
Exhibit List
Checked against the court's document on Oct 3, 2026Important
Use the party's designation in the lawsuit on exhibits, regardless of which party moves on a particular motion.
Your designation in the current lawsuit is the designation to be used for exhibits, regardless of which party is the moving party for any particular motion.
Document Type
Exhibit
Checked against the court's document on Oct 3, 2026Important
Uploading an exhibit does not offer it into evidence.
Uploading exhibits does not constitute an offer into evidence.
Document Type
Exhibit
Checked against the court's document on Oct 3, 2026Important
Exhibits not offered on the record during a hearing or trial will be deleted and excluded from the record.
Any exhibit that is not offered on the record during a hearing or trial will be deleted and not included in the record.
Document Type
Exhibit
Checked against the court's document on Oct 3, 2026Note
A party may use its full designation or the corresponding designation letter on exhibits.
You may use the full word or just the designation letter: Plaintiff or Petitioner (P); Defendant (D); Respondent (R); Intervenor (I).
Document Type
Exhibit
The quote is in the court's document. The summary is not checked yet.Mandatory?
3) The first page of each exhibit must be marked with the party designation and exhibit number that correlates with the PDF file name.
Summary: The first page of each exhibit must be marked with the party designation and exhibit number matching the PDF file name.
Document Type
Exhibits
The quote is in the court's document. The summary is not checked yet.Mandatory?
If an exhibit number is not on the exhibit image, there must be a separator page preceding the image to show the party designation and exhibit number.
Summary: If the exhibit number does not appear on the exhibit image, a separator page showing the party designation and exhibit number must precede the image.
Document Type
Exhibits
The quote is in the court's document. The summary is not checked yet.Mandatory?
5) Each exhibit must contain a party designation letter or name along with the numeral. Your designation in the current lawsuit is the designation to be used for exhibits, regardless of which party is the moving party for any particular motion. You may use the full word or just the designation letter: Plaintiff or Petitioner (P); Defendant (D); Respondent (R); Intervenor (I).
Summary: Each exhibit must include the party's designation from the current lawsuit (P, D, R, or I, as full word or letter) along with the exhibit numeral, regardless of which party is the movant.
Document Type
Exhibits
The quote is in the court's document. The summary is not checked yet.Mandatory?
8) Upload an exhibit list to your Box folder.
Summary: An exhibit list must be uploaded to the party's Box folder.
Document Type
Exhibits
We could not find this wording in the court's document. Open the source before relying on it.Mandatory?
Do not use “Movant” or “Non-Movant.”
Machine summary and details
Summary: Do not use “Movant” or “Non-Movant” as exhibit party designations.
Document Type
Exhibit
We could not find this wording in the court's document. Open the source before relying on it.Important?
Do not use "Movant" or "Non-Movant." use distinguishing words to identify the parties (i.e., Defendant Jones, Defendant Smith).
Machine summary and details
Summary: 'Movant' and 'Non-Movant' may not be used as party designations; distinguishing words (e.g., Defendant Jones, Defendant Smith) must identify parties.
Document Type
Exhibits
Not confirmed. Read the court's wording below.Important?
If there is more than one party with the same designation, such as two defendants, use distinguishing words to identify the parties (i.e., Defendant Jones, Defendant Smith).
Summary: When multiple parties share a designation, use distinguishing words to identify each party.
Document Type
Exhibit
Filing & Service rules
Electronic Filing Rules
Upload exhibits to the folder designated for your party.
Upload your exhibits to the correct folder for your party.
Checked against the court's document on Oct 3, 2026 · Civil cases
Page 2 | Instructions and Guidance for Electronic Exhibits for All Travis County Civil Courts
The Court may move a case to the bottom of the docket or reset the hearing if exhibits are not uploaded properly.
The Court reserves the right to move your case to the bottom of the docket or reset your hearing if the exhibits are not properly uploaded.
Checked against the court's document on Oct 3, 2026 · Civil cases
Page 2 | Instructions and Guidance for Electronic Exhibits for All Travis County Civil Courts
The Court may move the case to the bottom of the docket or reset the hearing if exhibits are not properly uploaded to Box.
Please ensure that your exhibits are uploaded correctly. The Court reserves the right to move your case to the bottom of the docket or reset your hearing if the exhibits are not properly uploaded.
The quote is in the court's document. The summary is not checked yet. · Civil cases
Page 2 | Instructions and Guidance for Electronic Exhibits for All Travis County Civil Courts
Exhibits must be uploaded to the correct folder for the uploading party in Box.
Upload your exhibits to the correct folder for your party.
The quote is in the court's document. The summary is not checked yet. · Civil cases
Page 2 | Instructions and Guidance for Electronic Exhibits for All Travis County Civil Courts
Uploading an exhibit to Box is not an offer into evidence; unoffered exhibits will be deleted from the record, and exhibits not intended for evidence need not be uploaded.
Uploading exhibits does not constitute an offer into evidence. Any exhibit that is not offered on the record during a hearing or trial will be deleted and not included in the record. If you do not intend to offer exhibits into evidence, they do not need to be uploaded.
The quote is in the court's document. The summary is not checked yet. · Civil cases
Page 1 | Instructions and Guidance for Electronic Exhibits for All Travis County Civil Courts
Box access links are sent to email addresses on the announcement sheet, and additional team members' email addresses can be added through the announcement portal.
9) Box links are generated and sent to email addresses included on the announcement sheet. The announcement portal is designed to allow parties to go back into it to add additional email addresses for people on your team who may also need access to Box.
The quote is in the court's document. The summary is not checked yet. · Civil cases
Page 2 | Instructions and Guidance for Electronic Exhibits for All Travis County Civil Courts
Exhibits need not be uploaded if they will not be offered into evidence.
If you do not intend to offer exhibits into evidence, they do not need to be uploaded.
Not confirmed. Read the court's wording below. · Civil cases
Page 1 | Instructions and Guidance for Electronic Exhibits for All Travis County Civil Courts
Filing Timing and Cure Windows
Exhibits must be uploaded to Box at least 24 hours before a hearing or trial.
Upload exhibits to Box at least 24 hours in advance of a hearing or trial.
Checked against the court's document on Oct 3, 2026 · Civil cases
Page 1 | Instructions and Guidance for Electronic Exhibits for All Travis County Civil Courts
Exhibits must be uploaded to Box at least 24 hours before a hearing or trial.
1) Upload exhibits to Box at least 24 hours in advance of a hearing or trial.
The quote is in the court's document. The summary is not checked yet. · Civil cases
Page 1 | Instructions and Guidance for Electronic Exhibits for All Travis County Civil Courts
Service and Proof of Service Rules
Exhibits cannot be downloaded from Box, so parties must exchange exhibits with each other on their own prior to any hearing or trial.
Box is for uploading and viewing. While each side can view the opposing side's exhibits, exhibits may not be downloaded from Box. The civil courts expect that parties will exchange exhibits on their own prior to any hearing or trial.
The quote is in the court's document. The summary is not checked yet. · Civil cases
Page 1 | Instructions and Guidance for Electronic Exhibits for All Travis County Civil Courts
Parties are expected to exchange exhibits themselves before any hearing or trial.
The civil courts expect that parties will exchange exhibits on their own prior to any hearing or trial.
Not confirmed. Read the court's wording below. · Civil cases
Page 1 | Instructions and Guidance for Electronic Exhibits for All Travis County Civil Courts
Chambers Communication Rules
Technical assistance with Box is available from Courts-Help by email at courts-help@traviscountytx.gov.
If you need technical assistance with Box, you may contact Courts-Help at courts-help@traviscountytx.gov or 512-854-8324.
The quote is in the court's document. The summary is not checked yet. · Civil cases
Page 2 | Instructions and Guidance for Electronic Exhibits for All Travis County Civil Courts
For technical assistance with Box, contact Courts-Help by email or phone.
If you need technical assistance with Box, you may contact Courts-Help at courts-help@traviscountytx.gov or 512-854-8324.
Not confirmed. Read the court's wording below. · Civil cases
Page 2 | Instructions and Guidance for Electronic Exhibits for All Travis County Civil Courts