Stark County Court of Common Pleas, General Division Document Filing Requirements

Checked against the court's document on Oct 4, 2026CRITICAL

Applies to

Complaint

Must include

caption

Every complaint caption must state each party’s name and address when known.

The caption in every Complaint shall state the name and address, if known, of each party.

Checked against the court's document on Oct 4, 2026CRITICAL

Applies to

Subsequent pleading or motion

Must include

caption, judge name, case number

Subsequent pleadings and motions must include the case number, assigned judge’s name, and the first plaintiff and defendant on each side.

Subsequent pleadings and motions shall state the number of the case, the name of the Judge to whom the case is assigned, the name of the first Party Plaintiff and the first Party Defendant on each side.

Checked and corrected to match the court's document on Oct 4, 2026CRITICAL

Applies to

Amended pleading or motion

An original pleading or motion, and any prior amendment, may not be withdrawn from the court files without leave of court.

Upon the filing of an amended pleading or motion, the original or any prior amendment thereof, shall not be withdrawn from the files except upon leave of Court.

Checked against the court's document on Oct 4, 2026CRITICAL

Applies to

Missing exhibit

Must include

caption, judge name, case number

A missing exhibit must have a case caption cover sheet identifying the court, case title, case number, judge, and exhibit title, and the exhibit must be signed and served under the court's pleading rules.

Any missing exhibits filed under section VII. A of this rule shall be attached to a cover sheet containing the caption of the case which sets forth the name of the court, title of the case, the case number, name of the judge and the title of the exhibit being filed (e.g., Plaintiff Smith's Notice of Filing Exhibit "G" to Plaintiff Smith's Response to Defendants' Motion to Dismiss) and shall be signed and served in conformance with the rules governing the signing and service of pleadings in this court.

Checked against the court's document on Oct 4, 2026CRITICAL

Applies to

Motion

A moving party must serve and file a brief statement of supporting reasons and an authorities citation list with the motion, plus specified evidentiary materials when facts outside the record must be considered.

The moving party shall serve and file with the party's motion a brief written statement of reasons in support of the motion and a list of citations of the authorities on which the party relies. If the motion requires the consideration of facts not appearing of record, the party shall also serve and file copies of all affidavits, depositions, photographs or documentary evidence the moving party desires to present in support of the motion.

Checked against the court's document on Oct 4, 2026CRITICAL

Applies to

Opposition

Within 14 days after service, an opposing party must serve and file a brief statement of opposition and a citation list, with supporting evidentiary materials when facts outside the record must be considered.

Within fourteen (14) days after service, each party opposing the motion shall serve and file a brief written statement of reasons in opposition to the motion and a list of citations of the authorities on which the party relies. If the motion requires the consideration of facts not appearing of record, the party shall also serve and file copies of all affidavits, depositions, photographs or documentation evidence which the party desires to submit in opposition to the motion.

Checked against the court's document on Oct 4, 2026CRITICAL

Applies to

Arraignment entry

An arraignment entry, including the arraignment details and defense counsel's name, must be filed with the Clerk upon the defendant's arraignment.

Upon arraignment of a defendant, an entry shall be filed with the Clerk reflecting the arraignment and the details thereof including the name of the defendant's counsel.

Checked against the court's document on Oct 4, 2026CRITICAL

Applies to

Receiver initial report

Within two months of appointment, the receiver must submit a report, inventory, appraisement, and receipts-and-expenditures account to the Court.

(B) Within two (2) months after the appointment, the receiver shall report to the Court, submitting the inventory and appraisement, and including an account of receipts and expenditures to date.

Checked against the court's document on Oct 4, 2026CRITICAL

Applies to

Receiver semiannual report

The receiver must file consecutively numbered semiannual reports with accounts, receipts and expenditures, and a plan for future receivership operations.

(C) Semiannually after filing the first report with inventory, appraisement and account, the receiver shall file with the Clerk, consecutively numbered reports, with accounts, for approval by entry by the Court as to all receipts and expenditures made by the receiver during the reporting period and a summary of plans for the future conduct of the receivership.

Checked against the court's document on Oct 4, 2026CRITICAL

Applies to

Receiver pre sale report

Before selling receivership property appraised above $1,000, the receiver must file a report showing prior and anticipated expenditures.

(E) In all receiverships in which property appraised in excess of One Thousand Dollars ($1,000) is to be put up for public or private sale, the receiver shall file in advance of such sale a report with the Court showing the amount of expenditures incurred or to be incurred prior to the time the sale is to be conducted.

Checked against the court's document on Oct 4, 2026CRITICAL

Applies to

Receiver fee application

A partial or final fee application for the receiver or the receiver's counsel must be filed with the Clerk for Court approval.

(F) An application for payment of receiver's and counsel for receiver's fee (partial or final) shall be filed with the Clerk for approval by the Court.

Checked against the court's document on Oct 4, 2026CRITICAL

Applies to

Receiver fee application

A receiver fee application must state enumerated time and financial information, creditor-claim status, prior authorized fees, and an estimate of time needed to complete the receivership and final distribution.

Such applications shall show time spent on enumerated items, amounts of money collected, dispersed and on hand, the status of secured and unsecured creditors' claims, including amounts claimed, payments made thereon and balances due, the amounts and dates of prior fees authorized in the case and an estimate of the amount of time necessary to complete work in the receivership and make final distribution.

Checked against the court's document on Oct 4, 2026CRITICAL

Applies to

Evidence of record title

In quiet-title, partition, lien-marshaling, and foreclosure actions not involving registered lands, the plaintiff must procure and file specified evidence of record title within 30 days after filing the complaint.

In actions to quiet title, partition and for the marshaling and foreclosure of liens on real property, except those involving registered lands, the plaintiff shall procure and file with the Clerk, within thirty (30) days after the filing of the complaint, evidence of the record title to the property in question including but not limited to the names of the owners of the property, the record volume and page numbers of the next preceding recorded instrument by or through which the owners claim title, and the names of all lien holders of record, and any other parties claiming an interest in the real property.

Checked against the court's document on Oct 4, 2026CRITICAL

Applies to

Preliminary judicial report

The title opinion or judicial report must be dated as of service on the last titleholder and include all title-affecting matters through that date.

Such opinion or report shall be rendered as of the last date upon which all titleholders have been served the complaint and shall include all matters affecting the title up to and including the last date upon which all titleholders have been served the complaint.

Checked against the court's document on Oct 4, 2026CRITICAL

Applies to

Civil stalking protection order petition

A civil stalking protection-order action requires a fully completed, typed or legibly printed petition that includes Form 10-A and the Protection Order Notice to NCIC with identifying information.

An action for a Civil Stalking Protection Order pursuant to R.C. 2903.214 shall be commenced by the filing of a fully completed petition, typed or legibly printed. A petition for a Civil Stalking Protection Order is not fully complete unless it includes a Form 10-A. Protection Order Notice to NCIC (National Crime Information Center) with all identifying information included therein.

Checked against the court's document on Oct 4, 2026CRITICAL

Applies to

Cqe cover sheet

A Stark County resident must print the completed CQE petition, file the CQE cover sheet with the clerk, include the DRC electronic petition number, and attach the completed electronic petition.

After notification from DRC of a determination that the Petition is complete, the Petitioner is to print the Petition and file the Cover Sheet (Petition for Certificate of Qualification for Employment Ohio Revised Code 2953.25) with the Clerk of Courts for the Stark County Court of Common Pleas if the Petitioner is a resident of Stark County. The Petitioner shall include the DRC Electronic Petition Number on the Cover Sheet, and shall attach a copy of the fully completed Electronic Petition.

Checked and corrected to match the court's document on Oct 4, 2026WARNING

Applies to

Fax filing source document

Although the source document need not be filed, the fax filer must retain the signed source document and fax cover sheet and produce them when the court requests them.

The person making a fax filing need not file any source document with the Clerk of Courts but must, however, maintain in his or her records and have available for production on request by the court the source document filed by fax, with original signatures as otherwise required under ===== PAGE 20 ===== the applicable rules, together with the source copy of the facsimile cover sheet used for the subject filing.

Checked against the court's document on Oct 4, 2026WARNING

Applies to

Facsimile filing cover page

Must include

judge name, page count, case number

A facsimile filing cover page must identify the court and fax number, sending party, case and document, judge, fax transmission date, and total number of pages including the cover page.

FACSIMILE FILING COVER PAGE RECIPIENT INFORMATION: NAME OF COURT: FAX NUMBER: SENDING PARTY INFORMATION: NAME: SUPREME COURT REGISTRATION NUMBER.(if applicable): OFFICE/FIRM: ADDRESS: TELEPHONE NUMBER: FAX NUMBER: E-MAIL ADDRESS (if available): CASE INFORMATION: TITLE OF THE CASE: CASE NUMBER: TITLE OF THE DOCUMENT: JUDGE: FILING INFORMATION: DATE OF FAX TRANSMISSION: NUMBER OF PAGES (including this page):

Checked against the court's document on Oct 4, 2026WARNING

Applies to

Notice of filing exhibit

An exhibit that could not be accurately transmitted by fax must be timely filed as a separate document under Local Rule 9.09.

Plaintiff Smith, through counsel, hereby files Exhibit “G” to Plaintiff Smith’s Response to Defendant’s Motion to Dismiss. The referenced pleading was filed by facsimile transmission with the Court on [date]. Exhibit “G” could not be accurately transmitted by fax and is therefore being timely filed as a separate document with the Court pursuant to Local Rule 9.09.

Checked against the court's document on Oct 4, 2026WARNING

Applies to

Written objection to mediation referral or mediator

A party opposing a mediation referral or appointed mediator must file a written objection with the court within seven days after receiving notice and explain the opposition.

A party opposed to either the referral or the appointed mediator must file a written objection with the court within seven days of receiving notice of the referral or provider and explain the reasons for any opposition.

Checked against the court's document on Oct 4, 2026WARNING

Applies to

Cqe petition

Every CQE petition submitted through the DRC must include electronic access to the DRC CQE Summary.

All Petitions submitted through the DRC shall include electronic access to the Department of Rehabilitation and Correction CQE Summary (CQE Summary).

Not confirmed. Read the court's wording below.CRITICAL?

Applies to

Deposition transcript ?

Must include

local rule certificate ?

The Clerk of Court shall not accept for filing the transcript of a deposition unless it is accompanied by a certificate of compliance by counsel that the deposition is being filed on order of the Court or for use as evidence or for consideration of a motion to a proceeding.

Summary: The clerk will not accept a deposition transcript without counsel’s certificate stating that it is filed under court order, for evidentiary use, or for motion consideration.

Not confirmed. Read the court's wording below.CRITICAL?

Applies to

Discovery document

Must include

local rule certificate ?

The same procedure shall be followed for discovery documents.

Summary: The same filing condition and compliance-certificate procedure applies to discovery documents.

Not confirmed. Read the court's wording below.CRITICAL?

Applies to

Deposition objections ?

Objections shall include, immediately preceding the discussions and citation of authority, the interrogatory in full to which objection is made.

Summary: Objections must include the entire interrogatory immediately before the discussion and citation of authority to which the objection relates.

Not confirmed. Read the court's wording below.CRITICAL?

Applies to

Deposition

Every deposition filed must contain either an index of objections or a separate objection transcript.

Summary: Every filed deposition must include either an index of objections or a separate objection transcript.

Not confirmed. Read the court's wording below.CRITICAL?

Applies to

Deposition

The Clerk shall not accept for filing any deposition unless it is accompanied by a certification from counsel that it is being filed in compliance with this rule and Local Rule Gen R 9.05.

Summary: The clerk will not accept a deposition unless counsel certifies that it complies with the applicable local rules.

Not confirmed. Read the court's wording below.CRITICAL?

Applies to

Fax cover page ?

Must include

page count ?

The person filing a document by fax shall also provide therewith a cover page containing the following information: [See Appendix A for sample cover page form.] 1. the name of the court; 2. the title of the case; 3. the case number; 4. the assigned judge; 5. the title of the document being filed (e.g. Defendant Jones' Answer to Amended Complaint; Plaintiff Smith's Response to Defendants' Motion to Dismiss; Plaintiff Smith's Notice Filing Exhibit "G" to Plaintiff Smith's Response to Defendants' Motion to Dismiss); 6. the date of transmission; 7. the transmitting fax number; 8. an indication of the number of pages included in the transmission, including the cover page; 9. if a judge or case number has not been assigned, state that fact on the cover page; 10. the name, address, telephone number, fax number, Supreme Court registration number, if applicable, and e-mail address of the person filing the fax document if available.

Summary: A fax filing must include a cover page with the court, case, document, transmission, page-count, assignment, and filer information specified by the rule.

Not confirmed. Read the court's wording below.WARNING?

Applies to

Deposition ?

Failure to comply with this rule may result in the waiver of any and all objections.

Summary: Failure to comply with the deposition-filing rule may result in waiver of all objections.

Not confirmed. Read the court's wording below.WARNING?

Applies to

Standing process server application ?

A person may apply to be designated as a “standing process server” for cases filed in this court by filing an application supported by an affidavit setting forth the following information:

Summary: A standing-process-server application must be supported by an affidavit containing the listed applicant information.

Not confirmed. Read the court's wording below.WARNING?

Applies to

Standing process server order ?

The applicant requesting designation shall also submit an order captioned “In re: the appointment of (name of applicant) as standing process server” and stating as follows:

Summary: The standing-process-server applicant must submit an order with the specified caption and appointment language.

Not confirmed. Read the court's wording below.WARNING?

Applies to

Mediation statement

Each party shall submit to the Mediator and opposing parties a mediation statement setting forth the legal and factual issues in the case, the damages, the status of discovery, and settlement positions. This statement will not be filed in the case.

Summary: At least five days before mediation or arbitration, each party must submit a mediation statement to the mediator and opposing parties identifying the legal and factual issues, damages, discovery status, and settlement positions; the statement is not filed in the case.