Western District of Washington Courtesy Copy Requirements

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Civil cases

The original and one copy of trial exhibits must be delivered to chambers by the date of the pretrial conference.

The original and one copy of the trial exhibits shall be delivered to Judge Tsuchida's chambers no later than the date the Court holds the pretrial conference.

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Civil cases

A party to a bankruptcy appeal who designates portions of the record below must provide the Court a courtesy copy of all designated materials.

Any party to a bankruptcy appeal who designates portions of the record below for use in the appeal must provide the Court with a courtesy copy of all the designated materials.

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Civil cases

Courtesy copies are required for administrative-record filings and documents exceeding 50 pages.

Courtesy copies are only required for filings of administrative records, and for all documents over 50 pages.

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Civil cases

Chambers copies must be clearly marked “Courtesy Copy of Electronic Filing for Chambers.”

The chambers copy must be clearly marked with the words “Courtesy Copy of Electronic Filing for Chambers.”

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Civil cases

All courtesy copies must be printed from CM/ECF with the PDF display headers feature enabled.

The parties are required to print all courtesy copies from CM/ECF using the “Include headers when displaying PDF documents” feature under “Document Options.”

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Civil cases

Courtesy copies are not required unless the Court orders them; parties should consult their assigned judge’s webpage for applicable guidance.

Courtesy copies are not required unless otherwise ordered by the Court. Parties should consult their assigned judge’s web page at www.wawd.uscourts.gov for standing orders and guidance regarding courtesy copies.

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Parties need not submit courtesy copies unless the Court orders otherwise.

Unless the Court orders otherwise, parties need not submit courtesy copies of any filings.

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Civil cases

Courtesy copies are not required unless the Court orders them.

Courtesy copies are not required unless otherwise ordered by the Court.

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The parties must deliver one physical set and one electronic set of the trial exhibits to Judge Whitehead’s Courtroom Deputy, Grant Cogswell, five (5) days before the trial date.

Summary: Parties must deliver one physical and one electronic set of trial exhibits to the Courtroom Deputy five days before trial.

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Civil cases

Required

Never ?

The Court DOES NOT ACCEPT physical courtesy copies of any filings or submissions, including sealed documents. Do not deliver or mail paper copies of any documents to the Court.

Summary: The court does not accept physical courtesy copies of any filings, including sealed documents.

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Civil cases

Courtesy copies are required for pleadings that in the aggregate (i.e., the brief plus any declarations or exhibits) are longer than 50 pages, trial exhibits, or upon Court request.

Summary: Courtesy copies required for pleadings over 50 pages or trial exhibits.

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Civil cases

The parties must deliver two copies of their respective trial exhibits to Courtroom Deputy Diyana Staples seven days before the trial date.

Summary: Two copies of trial exhibits required 7 days before trial.

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Civil cases

In addition, no later than seven days before the trial date, the parties should send an electronic copy of all exhibits in .PDF format with Optical Character Recognition (“OCR”) searchable text to Courtroom Deputy Diyana Staples at Diyana_Staples@wawd.uscourts.gov.

Summary: Electronic PDF copies of exhibits with OCR required 7 days before trial.

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Civil cases

Courtesy copies are required for pleadings that in the aggregate (i.e., the brief plus any declarations or exhibits) are longer than 50 pages, trial exhibits, or upon Court request. If a party believes that courtesy copies may be helpful, such as for complex graphs or images best viewed in color, the party may submit a courtesy copy to chambers for the Court's ease of reference. The courtesy copy must be the version of the document with the header generated by CM/ECF, as this header includes important information (i.e., case number, document number, page number, date filed, etc.). Courtesy copies shall be printed double-sided.

Summary: Courtesy copies required for pleadings over 50 pages aggregate, trial exhibits, or upon request; must be CM/ECF version with header and double-sided.

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One physical set and one electronic set of the trial exhibits are to be delivered to Judge Lin's chambers five (5) days before the trial date.

Summary: Trial exhibits must be delivered to chambers 5 days before trial.

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If additional exhibits are marked during trial (for example, for impeachment purposes), Counsel must provide copies of the exhibits for opposing Counsel and at least two (2) copies for the Court.

Summary: Additional trial exhibits require copies for opposing counsel and 2 for court

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Courtesy copies are required only for pleadings that in the aggregate (i.e., the brief plus any declarations or exhibits) are longer than fifty (50) pages, for trial exhibits (see Judge Lin’s Civil Trial Procedures), or when requested by the Court.

Summary: Courtesy copies are required for pleadings with aggregate length over 50 pages, trial exhibits, or when requested by the Court.

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Required

Always ?

The courtesy copy must be the version of the document with the header generated by CM/ECF, as this header includes important information (case number, document number, page number, date filed, etc.). Courtesy copies shall be printed double-sided. Courtesy copies should be tabbed and placed in a three-ring binder or otherwise bound.

Summary: Courtesy copies must include the CM/ECF header, be double-sided, and tabbed/bound in a three-ring binder or equivalent.

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Courtesy copies are only required for pleadings that in the aggregate (i.e., the brief plus any declarations or exhibits) are longer than fifty (50) pages, trial exhibits (see Judge Lin's Civil Trial Procedures), or upon Court request.

Summary: Courtesy copies required for pleadings over 50 pages or trial exhibits.

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The courtesy copy must be the version of the document with the header generated by CM/ECF, as this header includes important information (i.e., case number, document number, page number, date filed, etc.). Courtesy copies shall be printed double-sided. Courtesy copies should be three-hole punched, tabbed, and placed in a binder or otherwise bound.

Summary: Courtesy copies must have CM/ECF header, double-sided, 3-hole punched, tabbed, and bound.

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Civil cases

Judge Creatura directs that in Social Security cases filed beginning September 1, 2019, no paper or CD courtesy copies of the Administrative Record shall be filed for Judge Creatura's chambers.

Summary: No paper or CD courtesy copies of Administrative Record required for Judge Creatura's Social Security cases filed after 9/1/2019

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Civil cases

An original and three copies of the petition shall be filed by counsel for the petitioner. A pro se petitioner need only file the original.

Summary: Counsel must file original plus 3 copies; pro se petitioners file only original.

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Civil cases

Required

Always ?

The Court DOES NOT ACCEPT courtesy copies of pleadings. Hard copies of trial exhibits, jury instructions, and other trial-related materials, or exhibits or demonstrations for claim construction and other hearings in patent cases, are an exception to this policy.

Summary: No courtesy copies of pleadings accepted; exceptions for trial materials and patent case hearings.

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Civil cases

The glossary shall be submitted to chambers no later than FIVE (5) business days in advance of the start of trial.

Summary: Glossary must be submitted to chambers 5 business days before trial.

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Civil cases

In addition to filing the Joint Pretrial Statement on the docket, the parties shall deliver a hard copy to chambers in a binder that has an index with items a - l above on labeled dividers.

Summary: Hard copy of Joint Pretrial Statement must be delivered to chambers in a binder with labeled dividers.

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Civil cases

Required

Always ?

The Court DOES NOT ACCEPT courtesy copies of pleadings. Hard copies of trial exhibits, jury instructions, and other trial-related materials, or exhibits or demonstrations for claim construction and other hearings in patent cases, are an exception to this policy.

Summary: Courtesy copies of pleadings are not accepted, with exceptions for trial exhibits and patent case materials.

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Civil cases

In addition to filing the Joint Pretrial Statement on the docket, the parties shall deliver a hard copy to chambers in a binder that has an index with items a - l above on labeled dividers.

Summary: Joint Pretrial Statement requires hard copy delivery to chambers in a binder with labeled dividers.

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Civil cases

On the first day of trial, counsel for each party shall provide the courtroom deputy: (1) an original set of marked exhibits in a notebook for the use of witnesses during trial; (2) two duplicate sets of marked and bound exhibits for the Court’s use during trial; and (3) an original and three copies of each party’s respective witness and exhibits lists.

Summary: Multiple sets of exhibits and witness lists must be provided to courtroom deputy on first day of trial.

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Civil cases

Deposition Testimony: The intent to utilize deposition testimony should be included in the proposed Joint Pretrial Order after counsel have conferred and narrowed any objections. If differences remain, counsel for the offering party shall provide to the Court two (2) copies of the designated transcript FIVE (5) business days prior to the Final Pretrial Conference.

Summary: If objections to deposition testimony remain unresolved, the offering party must provide two copies of the designated transcript to the Court five business days before the Final Pretrial Conference.

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Civil cases

Required

Never ?

The Court DOES NOT ACCEPT courtesy copies of submissions.

Summary: No courtesy copies accepted.

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In general, Judge Robart does not require courtesy copies. However, parties should submit courtesy copies to the Clerk of Court of any documents that exceed 100 pages in length.

Summary: Courtesy copies required for documents over 100 pages.

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Under Local Rule 10(e)(8), a party that files a document that exceeds 50 pages in length via CM/ECF must file a paper copy marked 'Courtesy Copy of Electronic Filing for Chambers.'

Summary: Courtesy copy required for documents over 50 pages filed via CM/ECF.

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Local Rule 10(e)(9) prohibits the use of three-ring binders when submitting courtesy copies. Courtesy copies should be three-hole punched, tabbed, and bound by rubber bands or clips.

Summary: Courtesy copies must be three-hole punched, tabbed, and bound with rubber bands/clips (no three-ring binders).

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Criminal cases

When the aggregate submittal to the Court (i.e., the motion, any declarations and exhibits, the proposed order, and the certificate of service) exceeds 50 pages in length, a paper copy of the documents (with tabs or other organizing aids as necessary) shall be delivered to the Clerk’s Office by 10:30 a.m. the morning after filing.

Summary: Paper courtesy copies required for motions over 50 pages.

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Courtesy copies are only required for filings of administrative records, and for all civil and criminal documents over 50 pages. • The paper copy of the documents (binders with tabs or other organizing aids as necessary) shall be delivered to the Clerk’s Office by 12:00 p.m. on the business day after filing. • The chambers copy must be clearly marked with the words “Courtesy Copy of Electronic Filing for Chambers.” • The parties are required to print all courtesy copies from CM/ECF using the “Include headers when displaying PDF documents” feature under “Document Options.” • This requirement does not apply to pleadings filed under seal.

Summary: Courtesy copies required for admin records and docs over 50 pages; deliver to Clerk by 12 PM next business day.

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Civil cases

The paper copy of the documents (binders with tabs or other organizing aids as necessary) shall be delivered to the Clerk’s Office by 12:00 p.m. on the business day after filing.

Summary: Required courtesy-copy paper documents must be delivered to the Clerk’s Office by noon on the business day after filing; binders with tabs or other organizing aids are used as necessary.

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Required

Always ?

If additional exhibits are marked in the course of trial (for example, for impeachment purposes), counsel must provide copies of the exhibits for opposing counsel, the court, and the witness.

Summary: Additional exhibits marked during trial require copies for opposing counsel, court, and witness.

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If additional exhibits are marked in the course of trial (for example, for impeachment purposes), counsel must provide extra copies of the exhibits for opposing counsel and for the Court.

Summary: Additional exhibits marked during trial must be copied for opposing counsel and the Court.

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Civil cases

Judge Creatura reserves the right to request a hard copy or CD of the Administrative Record, as appropriate, for a particular case. In that event, counsel for the Administration will be notified by chambers.

Summary: Judge Creatura may request hard copy or CD of Administrative Record for specific cases

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The Court’s copies should be delivered to Tyler Campbell in the clerk’s office, the Thursday prior to trial, or upon other arrangements made with the Courtroom Deputy during the Pretrial Conference or through other communications. All other exhibits may be brought the first day of trial.

Summary: The Court’s exhibit copies should be delivered to Tyler Campbell in the clerk’s office by the Thursday before trial, unless other arrangements are made with the Courtroom Deputy; other exhibits may be brought on the first day of trial.

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Required

Always ?

Copies of filed documents are required to be delivered to chambers in accordance with each Judge’s procedures, which can be found on the court’s website.

Summary: Copies of filed documents must be delivered to chambers following each judge's procedures.

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Civil cases

Required

Never ?

Judge King does not require courtesy copies.

Summary: Courtesy copies are not required for any filings.

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Civil cases

Required

Never ?

B. Courtesy Copies are Not Required

Summary: Courtesy copies are not required for any filings.

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Civil cases

Courtesy copies are welcomed but not required for pleadings that in the aggregate (i.e., the brief plus any declarations or exhibits) are longer than 50 pages or upon Court request. If a party believes that courtesy copies may be helpful, such as for complex graphs or images best viewed in color, the party may submit a courtesy copy to chambers for the Court's ease of reference. The courtesy copy must be the version of the document with the header generated by

Summary: Courtesy copies welcomed but not required for pleadings over 50 pages or upon request.

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Civil cases

The Western District of Washington's local civil rules generally require delivery of a paper courtesy copy of documents exceeding 50 pages in length—such as the Administrative Record in Social Security cases—to the Clerk's Office for chambers. See Local Civil Rule 10(e)(9).

Summary: Paper courtesy copies required for documents over 50 pages under Local Civil Rule 10(e)(9)

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Civil cases

The District's CM/ECF filing procedures similarly require a paper, courtesy copy of the Administrative Record to be filed with the Clerk in accordance with Rule 10(e)(9), as well as an electronic copy of the Administrative Record for chambers on CD.

Summary: Administrative Record requires both paper courtesy copy and electronic CD copy under CM/ECF procedures

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Civil cases

Required

Never ?

(9) Courtesy Copies. Courtesy copies are not required unless otherwise ordered by the Court. Parties should consult their assigned judge’s web page at www.wawd.uscourts.gov for standing orders and guidance regarding courtesy copies.

Summary: Courtesy copies are not required unless specifically ordered by the Court.

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Civil cases

Required

Always ?

(6) Courtesy Copy: Courtesy copies are not required unless otherwise ordered by the Court. Parties should consult their assigned judge’s web page at www.wawd.uscourts.gov for standing orders and guidance regarding courtesy copies.

Summary: Courtesy copies not required for TRO motions unless court orders otherwise.

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Criminal cases

Required

Always ?

The chambers copy must be clearly marked with the words 'Courtesy Copy of Electronic Filing for Chambers.'

Summary: Chambers copy must be marked 'Courtesy Copy of Electronic Filing for Chambers.'