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Judge William B. Shubb
Individual Rules, Standing Orders & Policies
- Rules last changed:
Limits & Logistics
Courtesy Copies
Courtesy copies
- Not required
Deposition Transcripts
- 1 copy • Per Local Rule 133j
Filings > 25 pages
- 1 copy
Large Quantity Documents, Exhibits, Deposition Transcripts, Audio Video Exhibits
Adjournments
- Before submitting any request to continue a deadline or hearing date in a civil or criminal case, counsel must first check dates with the courtroom deputy.
- Counsel must contact the courtroom deputy before submitting any request to continue a hearing date.
- Counsel must contact the courtroom deputy for proposed dates before submitting any request to continue pretrial or trial dates.
- +4 more
Request must include
Communication
Chambers4 contacts
- jwood@caed.uscourts.gov
- wbsorders@caed.uscourts.gov
- approvedsealed@caed.uscourts.gov
- (916) 930-4234
Clerk2 contacts
- yriley-portal@caed.uscourts.gov
- 916-930-4221
Other Contacts1 contacts
- (916) 930-2080
Document Format Requirements17 rules
The quote is in the court's document. The summary is not checked yet.Mandatory?
Counsel are required to email Proposed Orders, Pretrial Statements, Exhibit List, Witness List, Proposed Jury Instructions, Proposed Voir Dire, Proposed Findings of Fact and Conclusions of Law and Proposed Verdict Form (in Microsoft Word (only) to: WBSorders@caed.uscourts.gov
Summary: Documents emailed to chambers (proposed orders, pretrial statements, exhibit and witness lists, proposed jury instructions, voir dire, proposed findings and conclusions, and proposed verdict forms) must be in Microsoft Word format only.
DOCX
The quote is in the court's document. The summary is not checked yet.Mandatory?
As required by the rules, counsel shall submit via email to WBSorders@caed.uscourts.gov the proposed order accompanying any application, request, stipulation or motion in Microsoft Word format.
Summary: Proposed orders emailed to chambers must be in Microsoft Word format.
DOCX
The quote is in the court's document. The summary is not checked yet.Mandatory?
Do not use duplex printing for courtesy copies.
Summary: Courtesy copies must be printed single-sided; duplex (double-sided) printing is prohibited.
The quote is in the court's document. The summary is not checked yet.Mandatory?
Please make sure to bring two sets of exhibits as follows: one original set for the witness with exhibit tags (pink for plaintiff, gold for government, blue for defendant, or joint tags); and one separate set for the judge. Exhibit tags should be placed on the witness' set of exhibits only. The judge's set does not require exhibit tags, but the exhibits should be separated by numbered tabs. Exhibit tags can be obtained through the clerk's office, or counsel may create the tags electronically by inserting the tags directly onto each document.
Summary: Counsel must bring two sets of exhibits at trial: a witness set with color-coded exhibit tags and a judge's set separated by numbered tabs without tags.
The quote is in the court's document. The summary is not checked yet.Important?
Font Preference for Judge Shubb: Courier 12; However, the parties may also use Times New Roman 12 as well.
Summary: The preferred font is Courier 12-point, but Times New Roman 12-point is also permitted.
The quote is in the court's document. The summary is not checked yet.Important?
Pursuant to Local Rule 138(b), parties shall, if possible, lodge with the court in electronic format (i.e. a CD or flashdrive) the Administrative Record or any other large quantity documents, audios or videos.
Summary: Per Local Rule 138(b), parties must if possible lodge the Administrative Record and other large quantity documents, audios, or videos in electronic format (CD or flashdrive).
The quote is in the court's document. The summary is not checked yet.Important?
Each binder should also contain a written description of its contents on the spine (clearly marked with "Plaintiff" or "Defendant" Exhibits).
Summary: Each exhibit binder must have a written description of its contents on the spine, clearly marked 'Plaintiff' or 'Defendant' Exhibits.
The quote is in the court's document. The summary is not checked yet.Important?
Photo images may also be displayed by electronic means during trial and should also be placed in a binder and marked accordingly so that they may be submitted to the Court for Findings, or to the jury for deliberations.
Summary: Photo exhibits may be displayed electronically but must also be placed in a binder and marked for submission to the Court or the jury.
The quote is in the court's document. The summary is not checked yet.Important?
Any audio/video images should be made available to the court through electronic means (i.e. CD, flashdrive or on a laptop computer) for use during trial.
Summary: Audio/video exhibits must be made available to the court in electronic form (CD, flash drive, or laptop) for use at trial.
The quote is in the court's document. The summary is not checked yet.Important?
Exhibits should be placed in easy to use binders (not larger than 2" in width), with divider tabs down the side marking each exhibit.
Summary: Trial exhibits must be placed in binders no larger than 2 inches wide with divider tabs marking each exhibit.
The quote is in the court's document. The summary is not checked yet.Important?
Any exhibit and/or witness lists shall be emailed to the courtroom deputy in Microsoft Word no later than 12:00 PM (Noon) on the Friday prior to the scheduled trial date, to the following email address: jwood@caed.uscourts.gov.
Summary: Exhibit and witness lists must be submitted in Microsoft Word format.
DOCX
The quote is in the court's document. The summary is not checked yet.Important?
If you have not already done so, please be sure to immediately email the Microsoft Word version of any jury instructions, proposed voir dire questions and proposed verdict form, or proposed findings of fact (if your case is a civil bench trial), to the judge's email address: WBSorders@caed.uscourts.gov, as required.
Summary: Court-ordered trial documents (jury instructions, voir dire questions, verdict forms, findings of fact) must be emailed in Microsoft Word format.
DOCX
The quote is in the court's document. The summary is not checked yet.Note?
Case Citations: When including case citations, please note that Judge Shubb prefers "The Blue Book" format. The judge also prefers Westlaw citations for unpublished cases.
Summary: Judge Shubb prefers case citations in Bluebook format and Westlaw citations for unpublished cases.
The quote is in the court's document. The summary is not checked yet.Note?
Judge Shubb currently has no set page limitations, other than what is specified in the Court's Local Rules, or found on the Court's website at: www.caed.uscourts.gov, or as noted in the Federal Rules.
Summary: Judge Shubb has no judge-specific page limits; page limitations are governed by the Local Rules, the Court's website, and the Federal Rules.
The quote is in the court's document. The summary is not checked yet.Note?
Counsel should try to conform to the format set out by the Court in the Scheduling Order and try to parallel such schedule in the request for continuance.
Summary: Continuance requests should conform to the format and schedule set out in the Court's Scheduling Order.
The quote is in the court's document. The summary is not checked yet.Note?
When including case citations, please note that Judge Shubb prefers "The Blue Book" format.
Summary: Judge Shubb prefers that case citations in motion papers follow The Bluebook format.
The quote is in the court's document. The summary is not checked yet.Note?
The parties may agree to use certain blocks of numbers to mark their corresponding exhibits, (i.e. 1 100 for plaintiffs, 101 200 for defendants), as long as the parties do not use the same numbers; OR, plaintiffs can mark their exhibits using numbers and defendants can mark their exhibits using letters (i.e. A Z,
Summary: Parties may agree on non-overlapping blocks of exhibit numbers, or plaintiffs may mark exhibits with numbers and defendants with letters.
Document Filing Requirements20 rules
The quote is in the court's document. The summary is not checked yet.Mandatory?
All parties in a civil action shall adhere to Judge Shubb's order setting the Initial Scheduling Conference, which REQUIRES that a nongovernmental corporate party has the obligation to file a corporate disclosure statement WITH ANY FIRST APPEARANCE, pleading, petition, motion, response or other requests addressed to the court, pursuant to Federal Rule of Civil Procedure 7.1. Failure to comply with this requirement may result in sanctions being ordered against any nongovernmental corporate party that did not submit its corporate disclosures.
Summary: Nongovernmental corporate parties must file a corporate disclosure statement with any first appearance, pleading, petition, motion, response, or other request, and failure to comply may result in sanctions.
Document Type
Corporate Disclosure Statement
The quote is in the court's document. The summary is not checked yet.Mandatory?
PowerPoint Presentations (During Oral Argument): Counsel are required to submit a written request and proposed order seeking leave to present a PowerPoint presentation during oral argument well in advance of the scheduled motion hearing, along with copies of the presentation slides. Once the court grants this request, counsel will then be allowed to bring in the electronic equipment and presentation.
Summary: Counsel must submit a written request and proposed order, along with copies of the presentation slides, well in advance of the hearing to obtain leave to present a PowerPoint during oral argument.
Document Type
Powerpoint Request
The quote is in the court's document. The summary is not checked yet.Mandatory?
Motions for Leave to Withdraw as Counsel of Record: Counsel shall refer to Local Rule 182(d). The client is required to be present at the hearing, and counsel shall also file a declaration stating the efforts made to notify the client of the motion to withdraw, and their required attendance.
Summary: Motions to withdraw as counsel must follow Local Rule 182(d), require the client's presence at the hearing, and include a declaration describing efforts to notify the client of the motion and the required attendance.
Document Type
Motion To Withdraw As Counsel
The quote is in the court's document. The summary is not checked yet.Mandatory?
In addition, the parties shall e-file a "Notice of Lodging" (as a separate docket entry) of the Administrative Record, any other large quantity document, audios or videos indicating what has been lodged with the court, a description of its contents (i.e. files, deposition transcripts, folders, etc.), along with an index.
Summary: Parties must e-file a Notice of Lodging as a separate docket entry describing what was lodged and its contents, along with an index.
Document Type
Large Quantity Documents
The quote is in the court's document. The summary is not checked yet.Mandatory?
Any large quantity documents (i.e. exhibits, audio/video clips, deposition transcripts, etc.) not e-filed through CM/ECF require the separate e-filing of a "Notice of Lodging With the Court" indicating the manner in which they were submitted (i.e. "Box" app, flashdrive, CD, DVD, hard copy).
Summary: Large quantity documents not e-filed through CM/ECF require a separately e-filed Notice of Lodging With the Court stating the submission method.
Document Type
Large Quantity Documents Not Efiled
The quote is in the court's document. The summary is not checked yet.Mandatory?
pursuant to Judge Shubb's revised Standing Order, the parties shall include a statement in their Joint Status Report advising whether they prefer to appear at a scheduling conference or are satisfied to have the court issue a Status (Pretrial Scheduling) Order based on their Joint Status Report.
Summary: The Joint Status Report must include a statement of whether the parties prefer to appear at a scheduling conference or are satisfied to have the court issue a Status (Pretrial Scheduling) Order based on the report.
Document Type
Joint Status Report
The quote is in the court's document. The summary is not checked yet.Mandatory?
If counsel desire to request a date for the settlement conference to be held prior to the date of the pretrial conference, counsel are required to first contact the courtroom deputy for further instruction. Thereafter, Judge Shubb will require the parties to submit a stipulation and proposed order for any requests for an early settlement conference.
Summary: Requests for an early settlement conference require counsel to first contact the courtroom deputy for instruction and then submit a stipulation and proposed order.
Document Type
Request For Early Settlement Conference
The quote is in the court's document. The summary is not checked yet.Mandatory?
Counsel are required to notify the courtroom deputy once an action has settled, and thereafter, immediately file a Notice of Settlement pursuant to Local Rule 160, which shall include a timeframe for when the disposition documents (stipulated dismissal) will be filed.
Summary: Upon settlement, counsel must notify the courtroom deputy and immediately file a Notice of Settlement under Local Rule 160 that includes a timeframe for filing the disposition documents.
Document Type
Notice Of Settlement
The quote is in the court's document. The summary is not checked yet.Mandatory?
The filer shall include an affidavit indicating a satisfactory explanation for the following: 1) the need for the issuance of such an order; 2) the failure of the filer to obtain a stipulation for the issuance of such an order from other counsel or parties in the action, 3) why such request cannot be noticed on the court's motion calendar pursuant to Local Rule 230, and 4) If a TRO, the filer shall notify the court of any attempts made to notify the opposing party of such filing.
Summary: Ex parte applications must include an affidavit explaining the need for the order, the failure to obtain a stipulation, why the request cannot be noticed under Local Rule 230, and (for TROs) any attempts to notify the opposing party.
Document Type
Ex Parte Application
The quote is in the court's document. The summary is not checked yet.Mandatory?
If any motions are pending at the time of the filing of the notice of settlement, counsel shall include language in the notice of settlement withdrawing the motion(s).
Summary: The Notice of Settlement must include language withdrawing any motions pending at the time of filing.
Document Type
Notice Of Settlement
The quote is in the court's document. The summary is not checked yet.Mandatory?
In addition, the document(s) must indicate whether or not an opposition will be filed.
Summary: Ex parte application documents must state whether or not an opposition will be filed.
Document Type
Ex Parte Application
The quote is in the court's document. The summary is not checked yet.Mandatory?
As required by Judge Shubb, the government or defendant is to file a memorandum that discusses what the defendant intends to plea to, the factual basis, the maximum sentence, any fines and penalties, the sentencing guidelines, elements of the offense (items that are usually included in a plea agreement).
Summary: For open pleas without a plea agreement, the government or defendant must file a memorandum covering the charge to which the defendant will plead, the factual basis, maximum sentence, fines and penalties, sentencing guidelines, and elements of the offense.
Document Type
Open Plea Memorandum
The quote is in the court's document. The summary is not checked yet.Mandatory?
Effective immediately, Judge Shubb now requires that this request be submitted with a proposed order for his approval. Counsel shall e-file the document and proposed order as a request, to include the defendant and the attorney's signature.
Summary: Requests to waive the defendant's presence at a hearing must be submitted with a proposed order for Judge Shubb's approval and must include both the defendant's and the attorney's signatures.
Document Type
Waiver Of Defendants Presence Request
The quote is in the court's document. The summary is not checked yet.Mandatory?
Counsel shall refer to Federal Rule 17 regarding the requests for issuance of criminal trial subpoenas. Such requests and proposed order shall be submitted in Microsoft Word to the attention of Senior Judge William B. Shubb at his email as follows: WBSorders@caed.uscourts.gov.
Summary: Criminal trial subpoena requests governed by Federal Rule 17 must be accompanied by a proposed order and submitted to Judge Shubb's chambers email.
Document Type
Criminal Trial Subpoena Request
The quote is in the court's document. The summary is not checked yet.Mandatory?
All exhibits must be brought to court for use during trial, and for Court Findings or jury deliberations.
Summary: All exhibits must be brought to court for use during trial, for Court Findings, or for jury deliberations.
Document Type
Exhibits
The quote is in the court's document. The summary is not checked yet.Mandatory?
Deposition Transcripts (Civil Cases): Counsel shall lodge any certified transcripts with the courtroom deputy on the first day of trial.
Summary: In civil cases, certified deposition transcripts must be lodged with the courtroom deputy on the first day of trial.
Document Type
Deposition Transcript
The quote is in the court's document. The summary is not checked yet.Important?
Pursuant to Local Rule 131(c), the document should include the attorneys' electronic signature(s) (i.e. /s/ First/Last name), as well as the date the document was signed.
Summary: Proposed orders must include the attorneys' electronic signatures (/s/ First/Last name) and the date the document was signed per Local Rule 131(c).
Document Type
Proposed Order
The quote is in the court's document. The summary is not checked yet.Important?
See sample of requested exhibit list format below: EXH DESCRIPTION IDENTIFIED ADMITTED
Summary: Exhibit lists must follow the requested sample format with columns for exhibit number, description, identified, and admitted.
Document Type
Exhibit List
The quote is in the court's document. The summary is not checked yet.Note?
Please note that the Court would prefer the submission of stipulations and proposed orders on any matters that can be handled without an in-court hearing (i.e. request for the setting of further status conferences, requests for continuances of pending matters, or the setting of trial confirmation hearings and trial dates).
Summary: The Court prefers that parties submit stipulations with proposed orders for matters that can be resolved without an in-court hearing, such as setting status conferences, continuances, and trial confirmation dates.
Document Type
Stipulation
The quote is in the court's document. The summary is not checked yet.Note?
Trial Hours: Counsel are advised that the court will discuss trial hours, morning and afternoon breaks, trial days and timeframes with counsel on the first day of trial or at the pretrial conference (civil cases) or trial confirmation hearing (criminal cases).
Summary: Trial hours, breaks, trial days, and timeframes will be set with counsel at the first day of trial, pretrial conference (civil), or trial confirmation hearing (criminal).
Document Type
Trial Scheduling
Filing & Service rules
Electronic Filing Rules
Any documents uploaded to the Box app require separate e-filing of a Notice of Lodging With the Court indicating they were uploaded to the Box app for Judge Shubb's Chambers.
Any documents uploaded to the "Box" app require the separate e-filing of a "Notice of Lodging With the Court" of said documents indicating that they were uploaded to the "Box" app for Judge Shubb's Chambers.
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Page 11
The waiver of defendant's presence request and proposed order must be e-filed, including the defendant's and attorney's signatures.
Counsel shall e-file the document and proposed order as a request, to include the defendant and the attorney's signature.
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Page 15 | Waiver of Defendant's Presence (at a hearing)
E-filing of lodged Administrative Records and large quantity documents is not required unless counsel choose to e-file them.
Due to the lodging of these types of documents, no electronic filing of said documents is required, unless counsel choose to do so.
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Page 9 | Notice of Lodging of Administrative Records, Large Quantity Documents, Exhibits to Motions, Audio/Video Exhibits and Deposition Transcripts
Parties may upload large quantity documents directly to chambers via the Box app link without e-filing them through CM/ECF.
The "Box" App also allows parties to upload large quantity documents (i.e. exhibits, deposition transcripts, audios, videos, Administrative Records, etc.) directly to Judge Shubb's chambers through the use of a link, without having to e-file the documents through CM/ECF.
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Page 9 | Notice of Lodging of Administrative Records, Large Quantity Documents, Exhibits to Motions, Audio/Video Exhibits and Deposition Transcripts
The court's Box App is used mainly to submit large quantity documents (exhibits, audio/video clips, deposition transcripts, administrative records) that have not been e-filed through CM/ECF.
Use of the Box App is mainly for the submission of large quantity documents (i.e. exhibits, audio/videos clips, deposition transcripts, Administrative Records, etc.) that have not been e-filed through CM/ECF.
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Page 11
Large quantity documents may alternatively be mailed to the courthouse as a flashdrive, DVD, or CD.
Large quantity documents can also be mailed to the courthouse at the address listed above in the form of a flashdrive, DVD or CD as noted in the paragraph above.
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Page 11
Excerpts of deposition transcripts may be e-filed in support of motion pleadings.
Excerpts of deposition transcripts may be e-filed with the court in support of motion pleadings.
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Page 11 | Designation and Submission of Deposition Transcripts
Filing Timing and Cure Windows
Stipulations and proposed orders for continuances in criminal matters must be submitted by 12:00 Noon on the Wednesday before the scheduled Monday hearing date, unless the Courtroom Deputy notifies otherwise.
Stipulations and proposed orders for continuances on any criminal matters shall be submitted no later than 12:00 (Noon) on the Wednesday prior to the scheduled Monday hearing date, unless otherwise notified by the Courtroom Deputy.
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Page 15 | II. CRIMINAL CALENDAR INFORMATION - Criminal Calendar Hearings
Courtesy Copy Requirements
Hard courtesy copies of motion pleadings are still required to be submitted to the court.
However, counsel are required to submit to the court a hard courtesy copy of motion pleadings.
The quote is in the court's document. The summary is not checked yet.
Page 9 | Notice of Lodging of Administrative Records, Large Quantity Documents, Exhibits to Motions, Audio/Video Exhibits and Deposition Transcripts
Hard courtesy copies of all motion briefs over 25 pages must be submitted to Judge Shubb's chambers.
Hard courtesy copies of all motion briefs over 25 pages are required, and should be submitted to Judge Shubb's chambers at the address listed above.
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Page 9 | Courtesy Copies
Motion briefs, memorandums, and declarations must still be sent to Judge Shubb's Chambers despite the availability of the Box App.
motion briefs, memorandums, and declarations are still required to be sent to Judge Shubb's Chambers.
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Page 11
Counsel must submit the entire certified deposition transcript to Judge Shubb's chambers as instructed in Local Rule 133(j).
Judge Shubb also requires that counsel submit the entire certified deposition transcript to his chambers as instructed in Local Rule 133(j).
The quote is in the court's document. The summary is not checked yet.
Page 11 | Designation and Submission of Deposition Transcripts
Courtesy copies of large quantity documents may be uploaded via the court's Box app or mailed in hard copy, flashdrive, CD, or DVD format.
Courtesy copies of large quantity documents (i.e. 100's or 1000's of pages of exhibits, deposition transcripts, audio/ video clips) can be uploaded to the court's "Box" application ("Box" app), or can be mailed to the courthouse in hard copy format, on a flashdrive, CD or DVD.
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Page 9 | Courtesy Copies
The mandatory hard paper courtesy copy of the Administrative Record is waived unless otherwise ordered by the Court.
Judge Shubb does not require a party to submit the "mandatory hard courtesy copy" of the Administrative Record in paper format as noted by this Local Rule, and thereby waives that requirement, unless otherwise ordered by the Court.
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Page 9 | Notice of Lodging of Administrative Records, Large Quantity Documents, Exhibits to Motions, Audio/Video Exhibits and Deposition Transcripts
Sealing & Redaction Procedures
Counsel must follow the sealed document procedures set forth in Local Rule 141.
Counsel are required to refer to Local Rule 141 Re Sealed Document Procedures
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Page 5 | Important Notices
Pre-Motion Conference Requirements
Before filing summary judgment, judgment on the pleadings, TRO, or injunction motions, counsel must confer with the courtroom deputy to obtain an available hearing date, though doing so does not reserve the motion date.
Motions for Summary Judgment, Summary Adjudication, Judgment on the Pleadings or Partial Summary Judgment, TRO, Preliminary or Permanent Injunction: Counsel shall confer with the courtroom deputy prior to filing these types of motions (once counsel is actually ready to file the motion) in order to obtain an available hearing date. Obtaining a hearing date with the courtroom deputy does not reserve your motion date, as you are simply being provided with the next available motion date for this type of motion. Your motion will only be calendared once it has been properly filed. Additionally, counsel shall refer to Local Rule 260 and F.R.Civ.P. 56.
The quote is in the court's document. The summary is not checked yet.
Page 7 | I. CIVIL CALENDAR INFORMATION
Discovery matters and other Local Rule 302 magistrate judge duties must be noticed before the assigned Magistrate Judge unless otherwise ordered.
All discovery matters and other duties to be performed by the Magistrate Judge pursuant to Local Rule 302 shall be noticed before the assigned Magistrate Judge, unless otherwise ordered by the Court.
The quote is in the court's document. The summary is not checked yet.
Page 9 | Discovery matters (including motions and stipulated protective orders)
Ex parte applications are decided on submission without a hearing, and the filer must confer with the courtroom deputy and inform the opposing party before filing.
Ex Parte Applications are not heard, but are submitted by the court unless otherwise notified. The filer is required to confer the courtroom deputy and inform the opposing party prior to the filing of the ex parte application in order to advise that such request is being made.
The quote is in the court's document. The summary is not checked yet.
Page 13 | Ex Parte Applications/TRO's (in civil cases)
Motions to tax costs are taken under submission upon filing with no hearing date set, and briefs/responses must follow Local Rule 292 and the Federal Rules.
Motions to tax costs are taken under submission by the court upon initial filing; no hearing date is set, unless otherwise ordered by the court. All briefs and responses shall be submitted in accordance with Local Rule 292 and the Federal Rules.
The quote is in the court's document. The summary is not checked yet.
Page 9 | Motions to Tax Costs (Bills of Costs)
Adjournment & Extension Requirements
Before submitting any request to continue a deadline or hearing date in a civil or criminal case, counsel must first check dates with the courtroom deputy.
Before submitting any requests for continuance of any deadline or hearing date in both civil and criminal cases, counsel must first check dates with the courtroom deputy.
The quote is in the court's document. The summary is not checked yet.
Page 1 | Important Notices
Counsel must contact the courtroom deputy before submitting any request to continue a hearing date.
Counsel shall contact the courtroom deputy prior to submitting any requests for continuance of any hearing date(s).
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Page 5 | Important Notices
Counsel must contact the courtroom deputy for proposed dates before submitting any request to continue pretrial or trial dates.
(**Counsel shall contact the courtroom deputy for proposed dates prior to submitting requests for continuances of pretrial and trial dates.)
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Page 13 | Continuances of Pretrial and Trial Dates
Scheduling Order modifications (except trial date changes) may be decided by the assigned Magistrate Judge, but all trial date change requests must be decided by Judge Shubb.
Any request to modify the dates or terms of the Scheduling Order, except requests to change the date of the trial, may be heard and decided by the assigned Magistrate Judge. All requests to change the trial date must be submitted to and decided by Judge Shubb.
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Page 13 | Continuances of Pretrial and Trial Dates
Counsel must contact the courtroom deputy for a new hearing date before seeking a continuance of any criminal matter.
Please contact the courtroom deputy for a new hearing date prior to seeking the continuance of any criminal matters.
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Page 13 | II. CRIMINAL CALENDAR INFORMATION
Continuance requests must ensure the dates to be continued do not extend beyond the pretrial conference or trial dates unless those dates are also included in the request.
Prior to submitting any requests for continuance, counsel shall make sure that the dates sought to be continued (i.e. discovery deadlines, motion cut-off, expert reports, etc.) do not interfere or go beyond the pretrial conference and/or trial dates, unless those dates (pretrial conference and trial dates) are also included in the request for continuance.
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Page 13 | Continuances of Pretrial and Trial Dates
Every written continuance request must state the reason for the continuance.
Any written request for a continuance must include a reason for the continuance.
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Page 15 | II. CRIMINAL CALENDAR INFORMATION - Criminal Calendar Hearings
Chambers Communication Rules
Counsel must email proposed orders, pretrial statements, exhibit and witness lists, proposed jury instructions, voir dire, proposed findings of fact and conclusions of law, and proposed verdict forms in Microsoft Word format to WBSorders@caed.uscourts.gov.
Counsel are required to email Proposed Orders, Pretrial Statements, Exhibit List, Witness List, Proposed Jury Instructions, Proposed Voir Dire, Proposed Findings of Fact and Conclusions of Law and Proposed Verdict Form (in Microsoft Word (only) to: WBSorders@caed.uscourts.gov
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Page 5 | Important Notices
Previously-approved sealed documents must be emailed to ApprovedSealed@caed.uscourts.gov.
E-mail Address for Previously-Approved Sealed Documents (Refer to Local Rule 141): ApprovedSealed@caed.uscourts.gov
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Page 5 | Important Notices
Proposed orders accompanying any application, request, stipulation, or motion must be emailed to WBSorders@caed.uscourts.gov.
As required by the rules, counsel shall submit via email to WBSorders@caed.uscourts.gov the proposed order accompanying any application, request, stipulation or motion in Microsoft Word format.
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Page 9 | E-mailing of Proposed Orders
Counsel must first contact the courtroom deputy by email before uploading documents to the court's Box app.
If counsel choose to upload documents to the court's "Box" app, counsel shall first contact the courtroom deputy at the email listed above.
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Page 9 | Courtesy Copies
Hearing dates for the upcoming Monday criminal calendar must first be cleared with Judge Shubb's CRD, and counsel must contact the CRD before 12:00 PM (Noon) on the prior Wednesday or the defendant will be set for the next available date.
Any hearing dates to be scheduled for an upcoming Monday criminal calendar during Criminal Duty on a Friday afternoon shall not be set unless first cleared by Judge Shubb's CRD. It is counsel's responsibility to contact this CRD before 12:00 PM (Noon) on that Wednesday if they know, or if there is any possibility, that they wish to have a defendant placed on the upcoming Monday criminal calendar. Otherwise, the next available criminal calendar hearing date is to be set.
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Page 13 | II. CRIMINAL CALENDAR INFORMATION
Requests to set TCH and trial dates during the criminal duty calendar must first be cleared through Judge Shubb's CRD before the criminal duty calendar.
In addition, any requests made by counsel for the setting of TCH and Trial dates during the criminal duty calendar must first be cleared through this CRD. Therefore, counsel MUST contact this CRD prior to the criminal duty calendar if they know, or if there is any possibility, that they wish to have said dates set .
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Page 13 | II. CRIMINAL CALENDAR INFORMATION
Criminal trial subpoena requests and proposed orders must be submitted in Microsoft Word to Senior Judge Shubb's email at WBSorders@caed.uscourts.gov.
Such requests and proposed order shall be submitted in Microsoft Word to the attention of Senior Judge William B. Shubb at his email as follows: WBSorders@caed.uscourts.gov.
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Page 15 | Criminal Subpoenas and Procedures
Counsel must contact the Courtroom Deputy for available hearing dates before submitting any continuance request.
Counsel are required to contact the Courtroom Deputy for available hearing dates prior to submitting any request for continuance.
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Page 15 | II. CRIMINAL CALENDAR INFORMATION - Criminal Calendar Hearings
After e-filing, the proposed order waiving the defendant's presence must be submitted in Word format to Judge Shubb's email at WBSorders@caed.uscourts.gov for review and approval.
Thereafter, submitting the proposed order in Word to the judge's email address at WBSorders@caed.uscourts.gov for his review and approval.
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Page 15 | Waiver of Defendant's Presence (at a hearing)
Exhibit and witness lists must be emailed to the courtroom deputy at jwood@caed.uscourts.gov by 12:00 PM (Noon) on the Friday before the scheduled trial date.
Any exhibit and/or witness lists shall be emailed to the courtroom deputy in Microsoft Word no later than 12:00 PM (Noon) on the Friday prior to the scheduled trial date, to the following email address: jwood@caed.uscourts.gov.
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Page 21 | Exhibit/Witness Lists
Jury instructions, proposed voir dire questions, proposed verdict forms, and proposed findings of fact (civil bench trials) must be emailed immediately in Microsoft Word to WBSorders@caed.uscourts.gov.
If you have not already done so, please be sure to immediately email the Microsoft Word version of any jury instructions, proposed voir dire questions and proposed verdict form, or proposed findings of fact (if your case is a civil bench trial), to the judge's email address: WBSorders@caed.uscourts.gov, as required.
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Page 21 | Court-Ordered Trial Documents
Status inquiries about stipulations, proposed orders, motion rulings, ex parte applications, and calendaring must be resolved via the court docket because the courtroom deputy will not provide this information.
Any inquiries related to the status of signed stipulations, proposed orders, rulings on motions, ex parte applications, and whether or not a hearing will remain on calendar can be found by accessing the court docket, as this information will not be provided by the courtroom deputy.
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Page 5 | Important Notices
Counsel must contact the courtroom deputy by email or phone before uploading documents to the Box app and before submitting large quantity documents, audios, or videos.
If counsel choose to upload documents to the court's "Box" app, counsel shall contact the courtroom deputy at the email or phone number listed above. (Please contact the courtroom deputy if you have any questions prior to submitting any large quantity documents, audios or videos.)
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Page 11
Motion hearing dates are not reserved; counsel must contact the courtroom deputy to obtain a hearing date and then file their motion papers in accordance with the Local and Federal Rules.
Motion Dates Are Not Reserved. Please contact the courtroom deputy for a motion hearing date. Thereafter, simply file your papers in accordance with the Local Rule (see L.R. 430.1) and Federal Rules.
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Page 15 | Criminal Motions and Procedures
Counsel must arrange and cancel interpreter services before the hearing by contacting the Court Interpreter Office at 916-930-4221 or YRiley-Portal@caed.uscourts.gov.
It is the responsibility of counsel to arrange for the services of an interpreter prior to the scheduled hearing date. It is also the responsibility of counsel to cancel the services of an interpreter prior to the scheduled hearing date. Interpreter services for a hearing may be arranged by contacting, Yolanda Riley-Portal, with the Court's Interpreter Office, at 916-930-4221 or YRiley-Portal@caed.uscourts.gov.
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Page 17 | Interpreter Services
Counsel must arrange with the Court Security Officers at (916) 930-2080 to bring paraphernalia such as cash, firearms, large blow-ups, large exhibits, or electronic equipment to court.
For any paraphernalia (i.e. cash, drugs, firearms, large blow-ups, any exhibits large physical items or blowups, electronic equipment, etc.): Counsel are to make arrangements through the Court Security Officers at: (916) 930-2080, if necessary.
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Page 19 | IV. Trial/Evidentiary Hearing Information
Anyone wishing to use an electronic device in the courtroom, including attorneys using devices for audio/video displays and notes during oral argument, trials, and evidentiary hearings, must give advance notification to the courtroom deputy ahead of time.
Judge Shubb's Device Policy: If you would like to utilize an electronic device in the courtroom on a particular day, please consult with the courtroom deputy ahead of time, so that the judge can make a decision. Attorneys appearing before the Court (participating in oral argument) may utilize their electronic devices for purposes of audio and video displays and use of notes during oral argument, trials, and other evidentiary hearings, with advance notification to the courtroom deputy.
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Page 23 | VI. ELECTRONIC DEVICES POLICY (CAED)
Courtroom Deputy Jenny Wood can be reached at (916) 930-4234, and email to jwood@caed.uscourts.gov is identified as the best way to contact the CRD (e.g., for checking dates before continuance requests).
Courtroom Deputy (CRD), Jenny Wood Office: (916) 930-4234 Email: *jwood@caed.uscourts.gov (*Best way to contact the CRD)
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Page 1 | Important Notices
The courtroom deputy may be contacted by telephone or email only for inquiries not answered by the court website or the docket.
If you have any other inquiries that have not been answered by any one of these resources, you may contact the Courtroom Deputy at the telephone number or email address listed above.
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Page 5 | Important Notices
Transcript requests must be made directly to the assigned court reporter, who can be identified from the docket entry for the hearing.
Please contact the court reporters directly for any transcript requests using the contact information listed below. The assigned court reporter for a particular proceeding can be determined by viewing the court docket entry for that particular hearing date:
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Page 17 | III. TRANSCRIPT ORDERS
Questions or requests for further information may be made by phone to Courtroom Deputy Jenny Wood at 916-930-4234.
If you have any questions or require further information, please contact the Courtroom Deputy, Jenny Wood, at 916-930-4234 or jwood@caed.uscourts.gov.
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Page 23 | V. COURT HOLIDAYS