Eastern District of New York Courtesy Copy Requirements

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Required

Always ?

On the day the motion is fully briefed, each party shall electronically file its moving papers. In addition, the moving party (unless pro se) shall furnish chambers with a full set of courtesy copies of the motion papers, together with a letter specifying each document in the package.

Summary: When motion is fully briefed, moving party must provide courtesy copies to chambers.

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Required

Always ?

On the day that the motion is fully briefed, the moving party shall electronically file all motion papers. At that time, the moving party shall also furnish chambers with a full set of courtesy copies of the motion papers, together with a letter specifying each document in the bundle.

Summary: Courtesy copies required when motion is fully briefed.

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Required

Always ?

In cases where a pre-motion conference is not required, the parties need not wait until the motion is fully briefed to electronically file their motion papers. However, once the motion is fully briefed, the moving party (or the non-moving party, if the moving party is pro se) shall furnish chambers with a full set of courtesy copies of the motion papers.

Summary: Courtesy copies required when motion is fully briefed, even without pre-motion conference.

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The parties shall furnish to chambers at the time of filing the Pretrial Order two courtesy copies of pre-marked exhibits with tabs reflecting each exhibit’s corresponding number or letter.

Summary: Two courtesy copies of pre-marked exhibits with tabs required with Pretrial Order.

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Hard copies of all written motions and briefs must be provided to chambers. All such papers must be clearly marked “COURTESY COPY - ORIGINAL FILED BY ECF AND ASSIGNED DOCKET NUMBER X.” Additionally, copies of joint pretrial orders and accompanying exhibits, as specified in Part IV of this order, should be provided to chambers as courtesy copies. The parties are not required to submit hard copies of other documents, including complaints and extension requests, as courtesy copies.

Summary: Hard copies of motions and briefs must be provided to chambers as courtesy copies.

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One week before trial, the parties are to deliver to chambers three courtesy copies in black or white three-ring binders of: (i) all pre-marked trial exhibits; (ii) a list of all fact and expert witnesses; and (iii) a list of all exhibits with accompanying descriptions for each exhibit. Exhibit descriptions should not exceed one sentence.

Summary: Three courtesy copies of trial materials required one week before trial.

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Hard copies of all papers filed electronically and exceeding five pages in length, including motions, letters, and stipulations, must be provided to Chambers. All such papers must be clearly marked “COURTESY COPY - ORIGINAL FILED BY ECF.”

Summary: Courtesy copies required for ECF filings over 5 pages.

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Where the moving party is pro se, the non-moving party shall furnish chambers with a full set of courtesy copies.

Summary: Non-moving party must provide courtesy copies to chambers when moving party is pro se.

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Plaintiff’s counsel, on the date fixed, will file with this Court two copies of the final proposed Pretrial Order.

Summary: Plaintiff's counsel must file two copies of final Pretrial Order with Court on filing date.

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The parties shall provide the Court with three (3) tabbed binders containing copies of all exhibits one (1) week before trial, unless otherwise ordered by the Court.

Summary: Parties must deliver three tabbed binders of all exhibits to the Court one week before trial unless the Court orders otherwise.

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Civil cases

One hard copy of each motion and accompanying exhibits must be provided to chambers immediately upon filing. All such papers must bear the ECF filing header that includes the assigned docket number produced at the time of filing. All exhibits must be properly tabbed and marked.

Summary: A hard-copy chambers set of each motion and its exhibits must be provided immediately at filing with ECF header, docket number, and tabbed/marked exhibits.

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Civil cases

Required

Always ?

The bundle rule DOES NOT APPLY to the motions listed in Section IV(A)(1) above and a hard courtesy copy of each submission for which a premotion conference is not necessary, must be forwarded to chambers immediately upon filing.

Summary: When pre-motion conference is not required, a hard courtesy copy must be sent to chambers immediately upon filing.

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Civil cases

Required

Always ?

As to all other motions, no motion papers are to be filed via ECF nor courtesy copies provided to chambers until the motion has been briefed fully. The courtesy copies must bear the ECF filing header that includes the assigned docket number produced at the time of filing. Courtesy Copies: All such papers must bear the ECF filing header that includes the assigned docket number produced at the time of filing. Exhibits must be tabbed and indexed properly.

Summary: For motions governed by the bundle rule, courtesy copies are provided only when fully briefed and must include ECF headers with properly tabbed/indexed exhibits.

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Hard copies of motions, as well as voluminous submissions of any kind, must be provided to chambers. All such papers must be clearly marked “COURTESY COPY – ORIGINAL FILED BY ECF.” All courtesy copies (both hard copies and those emailed to Matthew O’Brien and to korman_chambers@nyed.uscourts.gov) must be of the docketed version and with metadata from the docket printed on top of every page

Summary: Motions and voluminous submissions require courtesy copies to chambers, marked as courtesy copies and using the docketed version with ECF metadata on each page.

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If exhibits are not electronically filed, one copy of each exhibit must be clearly marked “ORIGINAL,” and another marked “COURTESY COPY.”

Summary: When exhibits are not e-filed, an original and a courtesy hard copy are required.

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Required

Always ?

The original movant must also provide chambers with hard copies in accordance with Rule II(d). Hard copies provided to chambers must include a cover letter specifying the nature of each document included in the bundle. A copy of the cover letter shall be sent to the assigned Magistrate Judge and to opposing counsel.

Summary: When submitting the motion bundle, the movant must provide hard copies to chambers with a descriptive cover letter and send that cover letter to the magistrate judge and opposing counsel.

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Parties must submit one courtesy copy for all submissions of one hundred pages or greater (inclusive of any exhibits or attachments).

Summary: One courtesy copy required for submissions of 100+ pages.

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Criminal cases

Parties must submit one courtesy copy for all submissions of one hundred pages or greater (inclusive of any exhibits or attachments).

Summary: One courtesy copy is required for submissions of 100 pages or more, including exhibits and attachments.

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Criminal cases

Required

Always ?

Parties must print double-sided. The courtesy copy should be a reproduction of the document as filed on ECF, with the ECF numbering appearing at the top of the page, and clearly marked “Courtesy Copy.”

Summary: Courtesy copies must be double-sided, match the ECF-filed document, include ECF numbering at the top, and be marked "Courtesy Copy."

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After electronic filing, the initial movant shall mail to the Court one hard copy of all motion papers filed marked as “Courtesy Copy.” Courtesy copies must bear the ECF legend at the top of each page, indicating the case number, docket entry, file date, and page number. All courtesy copies must be submitted in three-ring binders and clearly labeled and tabbed.

Summary: Initial movant must mail one tabbed, labeled three-ring-binder courtesy copy of all motion papers with ECF header details after e-filing.

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Bench Trial Requirements. At least two weeks before trial, each party shall electronically file and submit to the Court a courtesy copy of the following.

Summary: For bench trials, each party must file and provide courtesy copies to the Court at least two weeks before trial.

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The parties must file proposed voir dire, requests to charge, motions in limine and proposed verdict sheets and provide a courtesy copy to chambers in hard copy and on electronic media in Word format at least one week before trial.

Summary: Criminal pretrial submissions require a chambers courtesy copy delivered at least one week before trial.

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After electronic filing, the movant(s) shall mail to the Court one hard copy of all motion papers marked as “Courtesy Copy” as per the undersigned’s individual rules.

Summary: After e-filing, the movant must mail one hard-copy courtesy copy of all motion papers to the Court.

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Defendant shall mail to the Court one hard copy of the Administrative Record.

Summary: Defendant must mail one hard copy of the administrative record to the Court.

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Except for parties proceeding pro se, parties shall deliver to Chambers a courtesy copy of all written submissions filed on ECF that are 25 pages in length or more, inclusive of any exhibits or attachments. All courtesy copies must be clearly marked “Courtesy Copy,” and any documents that have been filed under seal must also be marked as “SEALED.” All courtesy copies must include the stamp generated when a document is filed via ECF (including the document number as listed on the docket). Courtesy copies should be spiral bound on the left side and use tabs to identify documents and exhibits in the submission.

Summary: Non-pro-se parties must deliver one courtesy copy for ECF filings of 25+ pages, with required labeling, ECF stamp, and tabbed spiral binding.

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The Assistant United States Attorney (“AUSA”) shall provide to Chambers, as soon as practicable, a courtesy copy of the indictment or information, and a courtesy copy of the complaint, if one exists.

Summary: In criminal cases, the AUSA must send Chambers courtesy copies of the indictment or information and, if applicable, the complaint as soon as practicable.

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The AUSA shall provide a courtesy copy of the plea agreement and elements sheet by email to Chambers at least three business days before a change-of-plea hearing.

Summary: For a change-of-plea hearing, the AUSA must email Chambers courtesy copies of the plea agreement and elements sheet at least three business days in advance.

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The parties shall provide the Court with two tabbed binders containing copies of all exhibits on the Friday before trial, unless otherwise ordered by the Court.

Summary: Parties must provide two tabbed exhibit binders to the Court on the Friday before trial unless otherwise ordered.

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Courtesy copies of all motion papers shall be submitted to chambers by the moving party on the date the motion is fully briefed. Those copies should not be spiral bound or velobound. No other courtesy copies of documents filed on ECF are necessary.

Summary: Courtesy copies of motion papers required when motion is fully briefed; no spiral or velobinding allowed.

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Hard copies of documents filed by ECF should not be provided to Chambers unless the submission exceeds 20 pages, including exhibits. Any courtesy copies submitted to Chambers must be clearly marked “Courtesy Copy,” “Original Filed by ECF,” and “Assigned Document Number [indicate document number from docket sheet].” Any exhibits or appendices should be clearly labeled and tabbed in the courtesy copy. Courtesy copies should be mailed to Chambers on the filing date; overnight or expedited mail is not required unless the Court orders otherwise. Courtesy copies of any pleadings permitted under Federal Rule of Civil Procedure (“FRCP”) 7(a) and any filing directed to the assigned Magistrate Judge should not be provided to Judge Azrack.

Summary: Courtesy copies are required only for ECF submissions exceeding 20 pages, must be properly marked/tabbed and mailed on filing date, and are excluded for FRCP 7(a) pleadings and filings directed to the Magistrate Judge.

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The moving party is also responsible for providing Chambers with one courtesy copy of all motion papers, together with a cover letter specifying each document in the package. A copy of the cover letter shall be sent to opposing counsel.

Summary: The moving party must provide Chambers one courtesy copy of all motion papers with a cover letter listing each document, and send the cover letter to opposing counsel.

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In addition to filing the joint request to charge on ECF and providing a courtesy copy to the Chambers, an electronic copy should be emailed to Chambers at Azrack_chambers@nyed.uscourts.gov.

Summary: A courtesy copy and an emailed electronic copy of the joint request to charge are required/expected when filing on ECF.

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In All Trials: Two courtesy copies of all exhibits, which shall be appropriately labeled and indexed, including a table of contents.

Summary: In civil trials, two courtesy copies of exhibits are required.

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For all documents filed on ECF that are more than ten (10) pages, one courtesy copy of such document shall be sent to Chambers.

Summary: ECF-filed documents longer than 10 pages require one courtesy copy to Chambers.

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each party shall provide the Court with courtesy copies of its filed motion papers. This encompasses all related materials, including exhibits. Courtesy copies are to be the filed version of the documents printed from ECF with the automatically generated ECF header.

Summary: Each party must provide courtesy copies of filed motion papers, including exhibits, using the filed ECF-header version.

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Required

Always ?

Courtesy copies are to be hand delivered or sent via mail or delivery service to Chambers. Said copies are to be submitted: (1) as left-side, spiral-bound, stapled, or bindered (and not velo-bound); and (2) with exhibits organized and sequentially separated by tabs. Emailing courtesy copies as attachments is not an accepted method of delivery.

Summary: Courtesy copies must be physically delivered, must be securely bound with tabbed exhibits, and may not be emailed as attachments.

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As discussed further below, pre-motion conference requests for summary judgment must be filed not only electronically, but also by courtesy hard copy to Chambers. Any courtesy copies to Chambers must be sent via FedEx or messenger, not by email or hard drive to the Court.

Summary: Summary-judgment pre-motion conference requests require courtesy hard copies to chambers, and courtesy copies cannot be sent by email or hard drive.

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The respondent shall also supply a hard copy of the State Court Record to chambers.

Summary: In habeas cases, the respondent must also provide chambers with a hard copy of the State Court Record.

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ATTENTION: As well as filing on ECF, parties requesting a pre-motion conference for a summary judgment motion must send two bound courtesy copies (hard copies only) of all pre motion conference papers and exhibits to Chambers, via FedEx or messenger. Courtesy copies must be as-filed and include the information stamped on each page of each filing by the Court’s CM/ECF system. Emailing Chambers or providing a hard drive of such courtesy copies is not acceptable.

Summary: Summary judgment pre-motion conference requests require two bound hard-copy courtesy sets, as-filed with CM/ECF stamp information, and email or hard-drive delivery is prohibited.

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One courtesy copy of the Joint Deposition Transcript shall be provided to chambers when the summary judgment motion has been fully briefed. Any courtesy copies to Chambers must be sent via FedEx or messenger, not by email or hard drive to the Court.

Summary: One courtesy copy of the joint deposition transcript is required when summary judgment briefing is complete, and courtesy copies must be sent by FedEx or messenger (not email or hard drive).

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Required

Always ?

Any courtesy copies to Chambers must be sent via FedEx or messenger, not by email or hard drive to the Court. Courtesy copies must be as-filed and include the information stamped on each page of each filing by the Court’s CM/ECF system.

Summary: In criminal motions, courtesy copies must be sent by FedEx or messenger (not email/hard drive) and must include CM/ECF file-stamp information on every page.

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Required

Always ?

Parties should not submit hard copies of the following submissions: a) submissions fewer than 25 pages (inclusive of any exhibits or attachments), except as required by Section III.B.2 (regarding the submission of courtesy copies during motion briefing); b) pleadings as defined by Fed. R. Civ. P. 7(a); and c) motions, letters, or other filings directed to the magistrate judge assigned to the matter. Except as provided above, courtesy copies of all electronically filed submissions must be provided to Chambers.

Summary: Courtesy copies are required for electronically filed submissions except filings under 25 pages, Rule 7(a) pleadings, and filings directed to the assigned magistrate judge (subject to the Section III.B.2 exception).

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Required

Always ?

All courtesy copies must be clearly marked “Courtesy Copy.” Except when submitted in accordance with Section III.B.2 below, regarding the contemporaneous submission of courtesy copies during motion briefing, all courtesy copies must include the stamp generated when a document is filed via ECF (including the document number as listed on the docket).

Summary: Courtesy copies must be labeled 'Courtesy Copy' and include the ECF filing stamp and docket number, except for the Section III.B.2 contemporaneous motion-briefing submission scenario.

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Required

Always ?

When providing courtesy copies to Chambers, all documents comprising a submission (ie: memorandum, declarations, exhibits, etc.) must be contained in a single three-ring binder with appropriately labeled tabs. Binders must be appropriately sized for their contents—0.5, 1, 1.5, or 2 inches—but must not exceed 2 inches. Parties proceeding pro se are exempt from these requirements, but should make every effort to clearly mark exhibits and present well-organized papers.

Summary: Courtesy-copy submissions must be organized in one tabbed three-ring binder not exceeding 2 inches, with a pro se exemption from these binder-format requirements.

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If parties elect to file motion papers only after a motion is fully briefed, the moving party will be responsible for filing the full set of papers via ECF and for providing the Court with a courtesy copy, in accordance with Section II.D, of the fully briefed motion as soon as practicable after filing.

Summary: When filing only after full briefing, the moving party must provide a courtesy copy of the fully briefed motion promptly after filing.

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Three copies of tabbed binders with all exhibits and list of exhibits and witnesses no later than Friday before trial.

Summary: Three copies of tabbed binders containing all exhibits and witness lists must be delivered by the Friday before trial.

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Parties shall deliver to chambers one (1) courtesy copy of the following submissions: a. all written submissions filed on ECF that are twenty-five (25) pages in length or more (inclusive of any exhibits or attachments); and b. regardless of page length, all (i) motions to dismiss, (ii) motions for summary judgment, (iii) motions to compel arbitration, and (iv) motions to remand to state court.

Summary: Courtesy copies required for submissions 25+ pages and certain motions regardless of length.

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The parties shall also provide the Court with three copies of tabbed binders containing all exhibits, with the case caption on the spine and front cover of each binder, on the Friday before the start of trial, unless otherwise ordered by the Court.

Summary: Parties must provide three copies of tabbed exhibit binders with case caption on spine and cover, due Friday before trial start.

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Required

Always ?

As provided in Rule IV(B)(2), the movant shall send a courtesy copy of the motion papers to the court once the motion has been fully briefed.

Summary: In criminal cases, movant must send courtesy copy of motion papers to court once fully briefed.

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Hard copies of all papers filed electronically, including motions, letters, and stipulations, must be provided to Chambers, except as provided below. All such papers must be clearly marked "Courtesy Copy," "Original Filed by ECF," and "Assigned Docket Number ____." Parties need not submit hard copies of the following filings: a. Pleadings as defined by Fed. R. Civ. P. 7(a); b. Motions, letters, or other filings directed to the magistrate judge assigned to the matter; and c. Any papers that are fewer than 15 pages in length (including exhibits).

Summary: Hard courtesy copies required for motions, letters, and stipulations, with exemptions for pleadings, magistrate-directed filings, papers under 15 pages, and pro se parties.

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The adversary is responsible for providing the movant with a courtesy copy of its opposition papers for inclusion in the submission to Chambers.

Summary: Adversary must provide movant with courtesy copy of opposition papers for inclusion in Chambers submission.

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Hard copies of all motion papers, including exhibits, filed electronically must be provided to chambers. All such papers must be clearly marked "Courtesy Copy," and "Original Filed by ECF." The document number that ECF assigns to the document should be indicated on the lower right corner of the courtesy copy. It is unnecessary to provide chambers with hard copies of other electronically filed documents, such as letters and stipulations.

Summary: Hard copies of motion papers and exhibits must be provided to chambers marked as courtesy copies with ECF document number; letters and stipulations exempt.

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Parties filing voluminous and non-text exhibits that are impracticable to file electronically, should, if possible, submit a Portable Document Format (PDF) or Microsoft Word version by email to the Court. Counsel should contact chambers to obtain an email address to which the files may be sent. For exhibits that cannot be electronically filed, or submitted in PDF or Microsoft Word, submit the original to Clerk's Office for filing, and a courtesy copy to chambers.

Summary: Voluminous exhibits should be submitted by email if possible; otherwise file original with Clerk and provide courtesy copy to chambers.

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Required

Always ?

The original moving party shall be responsible for furnishing to chambers a full set of courtesy copies of the motion papers together with a cover letter specifying each document in the package. A copy of the cover letter shall be sent to the assigned magistrate judge and to opposing counsel.

Summary: Moving party must provide courtesy copies to chambers with cover letter listing documents; copy to magistrate and opposing counsel.

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Required

Never ?

Please do not submit courtesy copies (hard copies) of filings to the Court unless otherwise directed. Electronic submissions filed on ECF will suffice.

Summary: Courtesy copies are prohibited unless specifically directed otherwise; electronic ECF filings suffice.

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Requests to charge, proposed verdict sheets, and proposed voir dire questions in jury cases shall be filed on ECF and provided to chambers in PDF and Microsoft Word formats no later than 14 days before jury selection, unless otherwise ordered by the Court.

Summary: Requests to charge, verdict sheets, and voir dire questions must be filed on ECF and provided to chambers in PDF and Word formats 14 days before jury selection.

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The parties shall provide the Court with one copy of a tabbed binder containing all exhibits, with the case caption on the spine and front cover of each binder, at least ten (10) days before trial, unless otherwise ordered by the Court.

Summary: Parties must provide one tabbed exhibit binder with case caption on spine and front cover at least 10 days before trial.

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Required

Always ?

When counsel anticipates that a witness will refer to documentary evidence during the witness's direct testimony, counsel shall have (i) one copy of each document for the Court, and (ii) at least one copy each for the court reporter and counsel for each opposing party who is present.

Summary: When witness will refer to documents during testimony, counsel must have copies for Court, court reporter, and opposing counsel.

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AUSA will provide to Chambers a courtesy copy of the indictment or information, and the complaint, if one exists.

Summary: AUSA must provide Chambers a courtesy copy of indictment, information, or complaint.

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Parties shall deliver to Chambers two (2) courtesy hard copy of all written submissions filed on ECF that are twenty (20) pages in length or more, including any exhibits or attachments. Generally, parties must deliver the courtesy hard copy to Chambers within one (1) week of filing on ECF. If the submission is a preliminary injunction or temporary restraining order, however, the courtesy copy must be delivered immediately following the ECF filing.

Summary: Courtesy copies (2) required for submissions 20+ pages, due within one week (immediately for PI/TRO).

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The emailing of PDF submissions to Chambers or the Courtroom Deputy, or the provision of such submissions in electronic format, e.g., on a flash drive, does not satisfy this requirement.

Summary: Email and flash drive delivery do not satisfy courtesy copy requirements.

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T h e m o vi n g p a rt y m u st d eli v e r a c o u rt e s y c o p y i m m e di at el y aft e r fili n g u n d e r I n di vi d u al R ul e 1. 3.

Summary: For TRO filings, the moving party must deliver a courtesy copy immediately after filing.

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T h e A s si st a nt U nit e d St at e s Att o r n e y (“ A U S A”) s h all pr o vi d e t o C h a m b e r s , a s s o o n a s p r a cti c a bl e, a c o u rt e s y c o p y of t h e i n di ct m e nt o r i nf o r m ati o n, a n d a c o u rt e s y c o p y of t h e c o m pl ai nt, if o n e e xi st s.

Summary: The AUSA must provide Chambers courtesy copies of the indictment or information and, if it exists, the complaint as soon as practicable.

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Send the Court one (1) courtesy hard copy of filings that are fifty (50) pages or more, including exhibits or attachments.

Summary: Courtesy hard copy required for filings of 50+ pages including exhibits/attachments.

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T h r e e ( 3) c o pi e s of t h e wit n e s s li st s, s u b mitt e d vi a e m ail t o t h e C o u rt i n a W o r d D o c u m e nt .

Summary: Three copies of witness lists must be submitted by email to the Court in a Word document.

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Required

Always ?

Parties shall use double-sided printing and bind submissions on the left side.

Summary: Courtesy copies must be double-sided and bound on the left side.

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All written submissions filed on ECF that are 25 pages in length or more (inclusive of any exhibits or attachments).

Summary: Two courtesy copies are required for ECF submissions of 25 pages or more, including exhibits and attachments.

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For submissions 50 pages in length or more, all documents comprising a submission (i.e.: memorandum, declarations, exhibits, etc.) must be submitted together, in a single three-ring binder with appropriately labeled tabs. Binders must be appropriately sized for their contents—0.5, 1, 1.5, or 2 inches—but must not exceed 2 inches. Binder covers and spines must identify the case name, docket number, and the binder’s contents.

Summary: Courtesy-copy submissions of 50+ pages must be in one tabbed three-ring binder, with maximum 2-inch size and labeled cover/spine.

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As well as filing on ECF, parties requesting a pre-motion conference for a summary judgment motion must send two bound courtesy copies (in compliance with Section II, Part D) of all pre-motion conference papers and exhibits to chambers, via overnight mail or courier within two business days of filing. Emailing chambers or providing a hard drive of such courtesy copies is not acceptable.

Summary: Summary judgment pre-motion requests require two bound courtesy copies sent to chambers within two business days, and email or hard-drive delivery is not permitted.

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Required

Always ?

The moving party must deliver a courtesy copy immediately after filing where applicable under Individual Rule 1.3.

Summary: A courtesy copy must be delivered immediately after filing when Individual Rule 1.3 makes courtesy copies applicable.

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On the day the motion is fully briefed, each party shall electronically file its moving papers. In addition, the moving party (unless pro se) shall furnish chambers with a full set of courtesy copies of the motion papers (in compliance with Section II, Part D of these Rules), together with a letter specifying each document in the package.

Summary: When motion briefing is complete, the moving party must provide Chambers with a full courtesy-copy set and an itemized letter, except pro se movants.

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The parties shall provide the Court with three copies of tabbed binders containing all exhibits, with the case caption on the spine and front cover of each binder, at least 10 days before trial, unless otherwise ordered by the Court.

Summary: Parties must provide three tabbed exhibit binders with case-caption labeling at least 10 days before trial unless the Court orders otherwise.

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The parties shall provide the Court with three tabbed binders containing copies of all exhibits no later than the Friday before trial, unless otherwise ordered by the Court.

Summary: Parties must provide the Court three tabbed exhibit binders by the Friday before trial unless the Court orders otherwise.

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Where counsel anticipates that a witness will refer to documentary evidence in the course of his or her direct testimony, counsel shall have copies of the document(s) available for opposing counsel, the court reporter, and two copies for the Court.

Summary: When a witness will refer to documentary evidence on direct, counsel must have copies for opposing counsel, the court reporter, and two copies for the Court.

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Regardless of page length, all (i) motions to dismiss, (ii) motions for summary judgment, (iii) motions to compel arbitration, and (iv) motions to remand to state court.

Summary: Two courtesy copies are required regardless of length for motions to dismiss, summary judgment, compel arbitration, and remand.

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Parties shall deliver to chambers one (1) courtesy hard copy of all written submissions filed on ECF that are fifty (50) pages in length or more, including any exhibits or attachments. Parties are encouraged to use double-sided printing for their courtesy copies. The courtesy copy should be a reproduction of the document as filed on ECF, with the ECF numbering appearing at the top of the page. The emailing of such submissions in PDF to chambers or the courtroom deputy, does not satisfy this requirement.

Summary: For ECF submissions of 50 pages or more including exhibits/attachments, one chambers courtesy hard copy is required, it must match the ECF filing with ECF header numbering, and emailing a PDF does not satisfy the requirement.

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As set forth in Section 1.D, parties shall deliver to chambers one (1) courtesy hard copy of their motion papers filed on ECF that are fifty (50) pages in length or more, including any exhibits or attachments. Parties are encouraged to use double-sided printing for their courtesy copies. The courtesy copy should be a reproduction of the document as filed on ECF, with the ECF numbering appearing at the top of the page. The emailing of such submissions in PDF to chambers or the courtroom deputy, does not satisfy this requirement.

Summary: For motion papers of 50 pages or more (including exhibits/attachments), one courtesy hard copy must be delivered to chambers, it must mirror the ECF filing with ECF numbering, and emailing a PDF does not satisfy the requirement.

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Any sentencing submission in excess of fifty (50) pages, including attachments or exhibits, in addition to being filed electronically, shall be simultaneously provided to the Court in hard copy. The emailing of sentencing submissions in PDF to chambers or the courtroom deputy, does not satisfy this requirement.

Summary: Sentencing submissions over 50 pages (including attachments or exhibits) require simultaneous hard-copy delivery, and email PDF delivery does not satisfy this requirement.

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Furthermore, in cases involving a pro se non-moving party, where that party’s motion papers exceed 50 pages, the moving party shall provide chambers with one courtesy paper copy of the pro se non-moving party’s motion papers.

Summary: When a pro se non-moving party’s motion papers exceed 50 pages, the moving party must provide one courtesy paper copy to chambers.

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and any other written submissions filed on ECF that are fifty (50) pages in length or more, including any exhibits or attachments.

Summary: Courtesy hard copies are required for other ECF submissions that are 50 pages or more, including exhibits and attachments.

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The parties shall provide the Court with three tabbed binders containing copies of all exhibits on the Friday before trial, unless otherwise ordered by the Court. All exhibits must be pre-marked for the trial and placed in binders with tabs.

Summary: Parties must deliver three tabbed exhibit binders to the Court on the Friday before trial unless otherwise ordered.

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Parties shall deliver to chambers one (1) courtesy hard copy of all briefed motions regardless of length (see Rule IV)

Summary: One hard-copy courtesy copy is required for all briefed motions regardless of length.

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When counsel anticipates that a witness will refer to documentary evidence during his or her direct testimony, counsel shall have (i) two copies of each document for the Court, and (ii) at least one copy each for the court reporter, each present opposing counsel, and each juror.

Summary: When documentary evidence will be used in direct testimony, counsel must have two court copies plus at least one copy for the reporter, opposing counsel, and each juror.

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The courtesy copy should be a reproduction of the document as filed on ECF, with the ECF numbering appearing at the top of the page. The emailing of such submissions in PDF to chambers or the courtroom deputy, or the provision of such submissions in electronic format, e.g., on a flashdrive, does not satisfy this requirement.

Summary: Courtesy copies must match the ECF-filed document with ECF header numbering, and electronic delivery does not satisfy the hard-copy requirement.

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Required

Always ?

Hard copies of all papers filed electronically, including motions, letters, and stipulations, must be provided to Chambers. All such papers must be clearly marked “Courtesy copy, original filed by ECF, docket number .”

Summary: All ECF-filed papers must be provided to Chambers as courtesy copies with the specified marking.

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Parties filing voluminous or non-text exhibits may choose to file only hard copies of those exhibits when filing them electronically is impractical. If exhibits are not electronically filed, one copy of each exhibit must be clearly marked “Original” and another “Courtesy Copy.”

Summary: When e-filing voluminous or non-text exhibits is impractical, parties may file hard-copy exhibits and must provide a courtesy copy plus an original-marked copy.

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The movant shall also provide Chambers with a full set of courtesy copies of the motion papers together with a cover letter specifying each document in the package.

Summary: The movant must deliver a full chambers courtesy-copy set of motion papers with a cover letter listing the included documents.

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Required for all memoranda of law and Rule 56.1 statements. Otherwise not required.

Summary: Courtesy copies are required for all memoranda of law and Rule 56.1 statements.

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The filing should only provide paper courtesy copies of memoranda of law and Rule 56.1 statements associated with any motion to the Court on the day the motion is filed on ECF (and not before). Such papers may be mailed; overnight, express or hand delivery service is not required.

Summary: Courtesy copies of memoranda of law and Rule 56.1 statements for motions must be provided on the filing day via mail (no express delivery required).

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Courtesy Copies: Required for all memoranda of law longer than 10 pages/3500 words; sentencing submissions; and 3500 material. Otherwise not required.

Summary: Courtesy copies required for memoranda over 10 pages/3500 words, sentencing submissions, and 3500 material.

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The parties must supply the Court with courtesy copies of any memoranda longer than 3500 words (10 pages), sentencing submissions, and 3500 material, all of which may be mailed to Chambers (express, overnight or hand deliver are not required). Courtesy copies of any other material are not required.

Summary: Courtesy copies required for memoranda over 3500 words (10 pages) and sentencing submissions, which may be mailed to Chambers.

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Hard copies of all motion papers and stipulations filed electronically, including any documents attached thereto must be provided to chambers. All such papers must be clearly marked “Courtesy Copy,” “Original Filed by ECF,” and must identify as “Docket Entry Number _ ” (the document number the ECF system assigns to the filing). Courtesy Copies of motion papers shall only be submitted at the time of filing pursuant to Rule III(G)(2) infra.

Summary: Electronically filed motion papers and stipulations require courtesy hard copies to chambers at filing, with specific ECF-related markings.

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In addition, the moving party (unless pro se) shall furnish chambers with a full set of courtesy copies of the motion papers, together with a letter specifying each document in the package.

Summary: Non-pro-se moving parties must provide chambers with a full courtesy-copy set of motion papers and a letter itemizing the package.

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Unless otherwise ordered, and subject to the exceptions set forth herein, courtesy copies of electronically filed documents should not be provided to the court. Courtesy copies of the following documents must be provided to the court: (1) motions with all exhibits; (2) motions referred for decision to this court by District Court Judges.

Summary: Courtesy copies generally not required except for motions with exhibits and motions referred by District Court Judges.

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The moving party shall be responsible for furnishing Chambers with a full set of courtesy copies of the motion papers, together with a cover letter specifying each document in the package. A copy of this cover letter is to be sent to opposing counsel.

Summary: Moving party must provide courtesy copies to Chambers with cover letter.

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Unless otherwise ordered, two weeks after the transcript of the trial is prepared and available for ordering, the parties shall simultaneously file via ECF, with a courtesy copy to Chambers, proposed findings of fact and conclusions of law. Such submissions shall include precise citations to the trial transcript and exhibits, together with supporting legal authority.

Summary: Proposed findings and conclusions must be filed via ECF with courtesy copy to Chambers two weeks after trial transcript is available.

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Required

Always ?

Courtesy copies of all motion papers to be decided by Magistrate Judge Lindsay shall be provided to the Court upon filing of the motion, opposition, and reply briefs.

Summary: Courtesy copies required for all motions to Magistrate Judge Lindsay.

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Required

Always ?

Courtesy Copies: After filing, the movant(s) shall mail to Chambers one hard copy of all motion papers, and stipulations of fact marked as "Courtesy Copy." Defendant shall mail to Chambers one hard copy of the Administrative Record. In all cases in which the plaintiff is represented by counsel, the parties are to electronically transmit a Microsoft Word Document version of the stipulation of facts to Chambers via the Chambers email.

Summary: Social Security motions require courtesy copies and electronic stipulation

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Civil cases

Hard copies or courtesy copies generally do not need to be sent to Chambers, with the following exceptions: (1) where a letter motion with exhibits or attachments exceeds 20 pages;

Summary: A courtesy copy is required when a letter motion with exhibits or attachments exceeds 20 pages.

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Civil cases

Finally, upon their electronic filing, the parties shall deliver to Chambers two sets of courtesy copies of all exhibits, placed in binders with tabs.

Summary: Upon e-filing, parties must deliver two courtesy-copy exhibit sets to Chambers in tabbed binders.

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Civil cases

Motions in Limine: all motions addressing any evidentiary or other issue which should be resolved in limine are to be filed thirty (30) days prior to trial, with a courtesy copy to Chambers. Opposition, if any, shall be filed ten (10) days thereafter, with a courtesy copy to Chambers. Replies, if any, should be made in the same manner three (3) days following the filing of the opposition.

Summary: Motions in limine, oppositions, and replies must follow the stated pretrial timing, and courtesy copies must be provided to Chambers.

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Civil cases

Courtesy Copies: After filing, the movant(s) shall mail to Chambers one hard copy of all motion papers, and stipulations of fact marked as “Courtesy Copy.”

Summary: After filing, movants must mail one hard copy of motion papers and stipulations of fact to Chambers, marked as Courtesy Copy.

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Civil cases

Defendant shall mail to Chambers one hard copy of the Administrative Record.

Summary: Defendant must mail one hard copy of the Administrative Record to Chambers.

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Civil cases

Unless otherwise ordered by the Court, each party shall provide the Court with three binders of their pre-marked exhibits with tabs reflecting each exhibit’s corresponding number or letter. The parties shall bring their binders to the final pre-trial conference.

Summary: Unless otherwise ordered, each party must provide three tabbed binders of pre-marked exhibits and bring them to the final pre-trial conference.

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Opposition, if any, shall be filed ten (10) business days prior to trial, with a courtesy copy to Chambers.

Summary: Opposition to in limine motions requires a courtesy copy to Chambers.

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Civil cases

Required

Always ?

Do not submit courtesy copies unless asked to do so by the Court.

Summary: Courtesy copies must not be submitted unless the Court specifically requests them.

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Required

Always ?

Unless otherwise ordered by the Court, each party shall provide the Court with three binders of their pre-marked exhibits with tabs reflecting each exhibit’s corresponding number or letter. The parties shall bring their binders to the final pre-trial conference. All exhibits, including demonstrative exhibits, should be exchanged with the opposing party prior to submitting the courtesy copy binder to the Court

Summary: Each party must provide three tabbed binders of pre-marked exhibits at the final pretrial conference, after exchanging exhibits with the opposing party.

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Letter Motions with exhibits or attachments exceeding 15 pages in total.

Summary: Courtesy hard copies are required for letter motions when total pages with exhibits or attachments exceed 15.

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Referred motions or motions on notice made to Judge Locke. Such papers must be clearly marked “Courtesy Copy” and indicate the ECF-assigned docket number.

Summary: Courtesy hard copies are required for referred or noticed motions and must be labeled Courtesy Copy with the ECF docket number.

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After electronic filing, one hard copy of the motion papers shall be submitted to Judge Locke. Courtesy copies of dispositive motions made to the District Judge should not be provided to Judge Locke unless such motions have been referred to him. Courtesy copies must comply with the following requirements: (a) copies of all papers must be clearly marked as “Courtesy Copy” and indicate the ECF-assigned docket number(s), and (b) exhibits must have tabbed dividers that protrude beyond the edges of the page at either the bottom or side of the papers.

Summary: After ECF filing, one hard-copy courtesy set of motion papers must be submitted with specific marking and tabbing requirements, subject to a dispositive-motion exception.

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After electronic filing, the movant(s) shall mail to the Court one hard copy of all motion papers marked as “Courtesy Copy” as per the undersigned’s individual rules.

Summary: After e-filing, movants must mail one hard-copy courtesy copy of all motion papers to the Court.

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Defendant shall mail to the Court one hard copy of the Administrative Record.

Summary: Defendant must mail one hard copy of the Administrative Record to the Court.

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After electronic filing, the initial movant shall provide to the Court one hard copy of all motion and cross-motion papers, marked as ACourtesy Copy.@ Courtesy copies of dispositive motions made to the district judge should not be provided to Magistrate Judge Tiscione.

Summary: After e-filing, the initial movant must deliver one marked courtesy hard copy of motion papers, but not send district-judge dispositive-motion courtesy copies to Magistrate Judge Tiscione.

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Required

Always ?

Courtesy copies should only be provided upon request of the Court. No courtesy copies of dispositive motions made to the assigned District Judge need be provided to Judge Scanlon, unless the motion is referred to Magistrate Judge Scanlon or the District Judge’s rules so require.

Summary: Courtesy copies are only provided when the Court requests them, and dispositive motions before the District Judge generally do not require a copy for Judge Scanlon unless referred or otherwise required.

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All exhibits must be pre-marked for the trial, placed in binders with tabs, and exchanged with the other parties with two courtesy copies to Magistrate Judge Scanlon at least 10 days before trial.

Summary: Exhibits must be pre-marked, tabbed in binders, and two courtesy copies must be provided to chambers at least 10 days before trial.

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Required

Always ?

Courtesy copies shall be sent to Chambers on request only. If requested by the Court, parties shall deliver to chambers a courtesy copy of all written submissions filed on ECF, inclusive of any exhibits or attachments. Parties are encouraged to use double-sided printing for their courtesy copies, and to spiral-bind larger documents or packets on the left side. Preferably, the courtesy copies will be reproductions of the document as filed on ECF, with the ECF numbering appearing at the top of the page. If not, the courtesy copy should be prominently labeled "Courtesy Copy - Original was electronically filed and assigned document number X."

Summary: Courtesy copies must be delivered to chambers when requested, with double-sided printing and spiral binding preferred.

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Parties filing voluminous or non-text exhibits may choose to file only hard copies of those exhibits when filing them electronically is impractical. If exhibits are not electronically filed, one copy of each exhibit must be clearly marked “ORIGINAL” and another “COURTESY COPY.” Related papers that are electronically filed must clearly indicate that exhibits have been filed by hard copy.

Summary: Voluminous exhibits may be filed as hard copies marked ORIGINAL and COURTESY COPY.

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Required

Always ?

Parties should only send physical courtesy copies of ECF filings to the Court at the request of the Court.

Summary: Physical courtesy copies only when requested by the Court.

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Required

Never ?

Suspended until further notice.

Summary: Courtesy copy submission is suspended until further notice.

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Civil cases

Parties filing voluminous or non-text exhibits may request the Court’s permission to file only hard copies of those exhibits when electronic filing of those exhibits is impracticable. If permission is granted, one copy must be clearly marked “Original” and the other marked “Courtesy Copy.”

Summary: For impracticable e-filing of voluminous or non-text exhibits, parties may seek permission to file hard copies, with one marked Original and one marked Courtesy Copy.

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Required

Never ?

Courtesy copies are not desired and should not be sent to Chambers. If required, parties will be specifically advised of the need to send courtesy copies via the docket.

Summary: Courtesy copies should not be sent unless the docket specifically directs parties to provide them.

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Parties should not submit courtesy copies of: Pleadings, as defined by Fed. R. Civ. P. 7(a); and motions, letters, or other filings directed to the magistrate judge assigned to a matter.

Summary: No courtesy copies required for pleadings or filings to magistrate judge.

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Parties filing non-text exhibits that are impractical to file electronically should submit an electronic version on a virus-scanned USB drive to the Clerk's Office (labeled “Original”) and to chambers (labeled “Courtesy Copy”).

Summary: Non-text exhibits impractical to file electronically should be submitted on virus-scanned USB to Clerk's Office and chambers.

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Criminal cases

Parties should not submit courtesy copies of motions, letters, or filings directed to the magistrate judge assigned to a matter.

Summary: Courtesy copies should not be submitted for motions, letters, or filings directed to the assigned magistrate judge.

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Criminal cases

Required

Always ?

Parties should assemble courtesy copies in a three-ring binder with a table of contents and appropriately labeled tabs. Binder covers and spines must identify the case name, docket number, and the binder’s contents.

Summary: Courtesy copies should be assembled in a tabbed three-ring binder with a table of contents and binder labels identifying case and content details.

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If the defendant intends to waive indictment and plead guilty to an information at the change-of-plea hearing, a copy of the information should also be provided to the Court along with the plea agreement.

Summary: When a defendant will waive indictment and plead to an information, the information should also be provided with the plea agreement.

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Should not be provided unless the submission exceeds 20 pages.

Summary: Courtesy copies should not be submitted unless the filing exceeds 20 pages.

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A courtesy copy shall be delivered to Chambers. See Rule IV.

Summary: A courtesy copy is required for pretrial memoranda and must be delivered to Chambers.

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(4) Two courtesy copies of pre-marked, individually paginated exhibits should be provided to chambers in binders with tabs reflecting each exhibit’s corresponding number or letter at least ten days before trial, as noted above. Email does not suffice. Courtesy copies should be sent via FedEx or messenger.

Summary: Two tabbed binder courtesy copies of pre-marked, individually paginated exhibits should be sent to chambers at least 10 days before trial, and email is not acceptable.

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Parties filing non-text exhibits that are impractical to file electronically should submit an electronic version on a compact disc to the Clerk’s Office (labeled “Original”) and to Chambers (labeled “Courtesy Copy”).

Summary: For impractical-to-efile non-text exhibits, parties should deliver a compact-disc courtesy copy to Chambers (and an original to the Clerk).

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Required

Always ?

The courtesy copy will be reproductions of the document as filed on ECF, with the ECF stamp appearing at the top of the page.

Summary: Courtesy copies must include ECF stamp at top of page.

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Required

Always ?

Documents must be printed double-sided and bound on the left side.

Summary: Courtesy copies must be double-sided and bound on the left.

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For submissions fifty (50) pages in length or more, all documents comprising a submission (i.e., memoranda, declarations, exhibits, etc.) must be submitted together, in a single three-ring binder with appropriately labeled tabs. For example, all exhibits must be identified and separated by corresponding numbered or lettered tabs. Binders must be appropriately sized for their contents, but they must not exceed 2 inches. Binder covers and spines must identify the case name, docket number, and the binder's contents.

Summary: Submissions 50+ pages must be in a single three-ring binder with tabs, max 2 inches.

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Binder covers and spines must identify the case name, docket number, and the binder's contents.

Summary: Courtesy copy binders must have case name, docket number, and contents on covers and spines.

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Parties shall use double-sided printing and bind submissions on the left side.

Summary: Courtesy copies must be double-sided and bound on the left.

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Binders must be appropriately sized for their contents—0.5, 1, 1.5, or 2 inches—but must not exceed two (2) inches. If the parties' submissions do not fit in a single two-inch binder, the parties may submit additional binders.

Summary: Courtesy copy binders must not exceed 2 inches; additional binders allowed if needed.

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All documents comprising a submission (e.g., memorandum, declarations, exhibits, etc.) must be submitted together, in a single three-ring binder with appropriately labeled tabs. For example, all exhibits must be identified and separated by corresponding numbered or lettered tabs.

Summary: Courtesy copies must be in a single three-ring binder with labeled tabs.

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W h e n c o u n s el a nti ci p at e s t h at a wit n e s s will r ef e r t o d o c u m e nt a r y e vi d e n c e d u ri n g t h e wit n e s s’ s di r e ct t e sti m o n y, c o u n s el s h all h a v e : (i) t w o ( 2) c o pi e s of e a c h d o c-u m e nt f o r t h e C o u rt a n d (ii) at l e a st o n e c o p y e a c h f o r t h e c o u rt r e p o rt e r a n d c o u n s el f o r e a c h o p p o si n g p a rt y w h o i s p r e s e nt.

Summary: When documentary evidence will be used on direct examination, counsel must bring two copies for the Court and at least one copy for the court reporter and each opposing counsel present.

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Required

Always ?

Preferably, the courtesy copies will be reproductions of the document as filed on ECF, with the ECF stamp appearing at the top of the page. If not, the courtesy copies should be prominently labeled “Courtesy Copy - Original was electronically filed and assigned document number X.”

Summary: Courtesy copies should include the ECF-stamped version, or otherwise be prominently labeled with the specified notice.

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Courtesy Copies: Please do not submit physical copies of bundled motions to the Court unless otherwise directed. Such copies are unnecessary. Electronic submissions suffice.

Summary: Physical courtesy copies of bundled motions should not be submitted unless the Court specifically directs otherwise.

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If exhibits are not electronically filed, one copy must be clearly marked “Original” and the other marked “Courtesy Copy.”

Summary: When exhibits are filed in hard copy instead of electronically, parties must provide both an original-marked copy and a courtesy copy.

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All courtesy copies submitted to Chambers must be marked 'Courtesy Copy,' 'Original Filed ECF' with the assigned docket entry indicated. Courtesy copies of exhibits and appendices are to be clearly labeled and tabbed and where, appropriate may be submitted in a binder. Such copies should not be 'Velobound.'

Summary: Courtesy copies must be marked, labeled, tabbed, and not Velobound.

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Do not provide Magistrate Judge Lindsay with courtesy copies of dispositive motions made to the presiding District Judge.

Summary: No courtesy copies for dispositive motions to District Judge.

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Required

Always ?

No courtesy copies of electronic filings should be sent to Chambers absent a specific request from the Court.

Summary: Courtesy copies of e-filed documents must not be sent unless the Court specifically requests them.

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Civil cases

After electronic filing, one hard copy of the motion papers, marked as “Courtesy Copy,” should be submitted to Magistrate Judge Wicks, unless the Court orders otherwise. Courtesy copies of dispositive motions made to the District Judge should not be provided to the Magistrate Judge.

Summary: After e-filing, one hard-copy courtesy copy of motion papers should be submitted to Judge Wicks, except dispositive-motion courtesy copies for the District Judge should not go to the Magistrate Judge.

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Civil cases

Required

Always ?

Courtesy copies should only be provided to Chambers upon request of the Court.

Summary: Courtesy copies are to be provided only when the Court requests them.

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Required

Always ?

No courtesy copies are to be sent to Chambers unless requested.

Summary: Courtesy copies must not be sent unless Chambers specifically requests them.

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Required

Always ?

Courtesy copies and hard copies should only be provided upon the request of the Court. No courtesy copies of dispositive motions made to the assigned District Judge need to be provided to Magistrate Judge Dunst, unless specifically requested by Magistrate Judge Dunst.

Summary: Courtesy copies only upon court request; dispositive motions to District Judge exempt unless specifically requested.

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Required

Never ?

Hard copies of electronic filings should not be mailed, faxed or hand-delivered to chambers unless the Court requests courtesy copies.

Summary: Hard copies should not be sent to chambers unless requested by the Court.

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The Court needs four (4) copies of all exhibits for use at trial.

Summary: Four copies of all exhibits must be provided to the Court for trial use.

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Required

Never ?

D. No courtesy copies of electronic filings should be sent to Chambers absent a specific request from the Court.

Summary: Courtesy copies of electronic filings are prohibited unless the Court specifically requests them.

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Civil cases

One courtesy copy of dispositive motions, together with any marked exhibits, should be submitted to Chambers.

Summary: A single courtesy copy of dispositive motions with marked exhibits should be provided to Chambers.

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Courtesy Copies: After electronic filing, one hard copy of the motion papers, marked as “Courtesy Copy,” should be submitted to Magistrate Judge Scanlon. Bound exhibits must be tabbed.

Summary: After e-filing motion papers, one hard courtesy copy must be submitted to Magistrate Judge Scanlon, and bound exhibits must be tabbed.

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Required

Never ?

Courtesy Copies: No

Summary: No courtesy copies required for motions.

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Required

Never ?

Courtesy copy requirements are suspended until further notice.

Summary: Courtesy copy submissions are currently suspended.

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Required

Never ?

Courtesy copies of all motion papers are not required.

Summary: Courtesy copies are not required for motion papers.

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Parties proceeding pro se are exempt from these requirements but should make every effort to clearly mark exhibits and present well-organized papers.

Summary: Pro se parties are exempt from courtesy copy requirements.

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Required

Never ?

Courtesy Copies. Courtesy copies should only be provided upon request of the Court.

Summary: Courtesy copies only upon Court's request

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Required

Always ?

Courtesy copies are not required unless specifically requested by the Court.

Summary: Courtesy copies are required only if the Court specifically requests them.

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Required

Never ?

Courtesy copies are not required unless specifically requested by the Court.

Summary: Courtesy copies of motion papers are not required unless the Court specifically requests them.

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Required

Never ?

Courtesy copies are NOT required unless specifically requested by the Court.

Summary: Courtesy copies are not required unless the Court specifically requests them.

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Required

Never ?

Unless specifically directed otherwise, parties should not provide courtesy copies of documents filed by ECF to Chambers.

Summary: Courtesy copies are generally not to be provided for ECF-filed documents unless specifically directed.

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Courtesy copies of letter motions need not be supplied.

Summary: Courtesy copies are not required for letter motions unless specifically requested.