Judge William Q. Hayes
Individual Rules, Standing Orders & Policies
- Rules last changed:
Limits & Logistics
Courtesy Copies
Courtesy copies
- 2 copies • 7 Days Before Motion In Limine Hearing Date
Filings < 20 pages
- Not required
Communication
Chambers
Phone
Chambers
In Person
Clerk
Immediate Notification
Magistrate Judge
Page & Word Limits3 rules
Machine summary. Not checked yet.Mandatory?
All motions shall be filed at least 21 calendar days before the hearing date, except motions in limine and those pertaining to sentencing matters. Opposition briefs shall be filed at least 7 calendar days before the hearing date.
Summary: Motions must be filed 21 days before hearing; oppositions 7 days before.
Structured details unavailable. See the source text.
Machine summary. Not checked yet.Mandatory?
Trial Briefs. Pursuant to Criminal Local Rule 23.1, the parties may, no later than five court days before the date of trial, serve and file briefs on all significant disputed issues of law, including forseeable procedural and evidentiary issues.
Summary: Trial briefs due 5 court days before trial.
Structured details unavailable. See the source text.
Machine summary. Not checked yet.Mandatory?
Motions in Limine. At the pretrial motions date, the Court will schedule a hearing date for motions in limine. Motions in limine are due two weeks before the hearing, with any opposition due one week before the hearing.
Summary: Motions in limine due 2 weeks before hearing; oppositions 1 week before.
Structured details unavailable. See the source text.
Document Format Requirements7 rules
Machine summary. Not checked yet.Mandatory?
Proposed orders must be submitted in Word format simultaneously with all motions that are not fully noticed and set for hearing twenty-eight (28) days or more after the date of filing. In accordance with Section 2(h) of the Electronic Case Filing Administrative Policies and Procedures Manual, proposed orders must not contain the name and law firm information of the filing party, and must not contain the word “proposed” in the caption.
Summary: Proposed orders must not contain filer's name/law firm or the word 'proposed' in caption.
DOCX
Machine summary. Not checked yet.Mandatory?
If a filing has more than three (3) exhibits, the exhibits must be tabbed and listed in a table of exhibits.
Summary: Filings with more than 3 exhibits must have tabbed exhibits with table of exhibits.
Machine summary. Not checked yet.Mandatory?
Please bind courtesy copies on the top left corner only. Please do not use steel prong fasteners at the top.
Summary: Courtesy copies must be bound on top left corner only, no steel prong fasteners.
Machine summary. Not checked yet.Mandatory?
The courtesy copy must contain the CM/ECF document header on the top of each page.
Summary: Courtesy copies must include CM/ECF document header on each page.
Machine summary. Not checked yet.Mandatory?
Exhibits are to be placed in three-ring binders separated by tabs.
Summary: Place exhibits in three-ring binders separated by tabs.
Machine summary. Not checked yet.Important?
Do not submit a list of model jury instruction numbers and do not submit model instructions with brackets.
Summary: Do not submit model instruction numbers or bracketed instructions.
Machine summary. Not checked yet.Note?
The Court prefers courtesy copies to be printed double-sided, but will accept single-sided.
Summary: Courtesy copies should be double-sided but single-sided is acceptable.
Document Filing Requirements17 rules
Machine summary. Not checked yet.Mandatory?
Proposed orders must be submitted in Word format simultaneously with all motions that are not fully noticed and set for hearing twenty-eight (28) days or more after the date of filing.
Summary: Proposed orders in Word format required with motions not set for hearing 28+ days after filing.
Document Type
Proposed Order
Machine summary. Not checked yet.Mandatory?
All motions in limine are due two weeks before the motion in limine hearing date.
Summary: Motions in limine due 2 weeks before motion in limine hearing date.
Document Type
Motion In Limine
Machine summary. Not checked yet.Mandatory?
All responses are due seven (7) days before the motion in limine hearing date.
Summary: Responses to motions in limine due 7 days before hearing date.
Document Type
Motion In Limine Response
Machine summary. Not checked yet.Mandatory?
Unless otherwise ordered by the Court, the joint proposed jury instructions, proposed verdict form, voir dire questions, statement of the case, exhibit binders and proposed verdict forms are also due seven (7) days before the motion in limine hearing date.
Summary: Joint proposed jury instructions, verdict form, voir dire, statement of case, exhibit binders due 7 days before motion in limine hearing date.
Document Type
Joint Proposed Materials
Machine summary. Not checked yet.Mandatory?
Unless otherwise ordered by the Court, all oral argument must be attended by counsel in person, and will be heard in open court.
Summary: Oral argument must be attended in person unless otherwise ordered.
Document Type
Oral Argument
Machine summary. Not checked yet.Mandatory?
If the magistrate judge does not set a deadline for the filing of a 'Joint Motion to Dismiss,' the parties must file the 'Joint Motion to Dismiss' and email a proposed order to this Court within twenty-eight (28) days of the settlement.
Summary: File Joint Motion to Dismiss and email proposed order within 28 days of settlement if no deadline set.
Document Type
Joint Motion To Dismiss
Machine summary. Not checked yet.Mandatory?
Government counsel must provide a list of exhibits and give it to the Courtroom Deputy Clerk on the first day of trial. All exhibits must be pre-marked on the first day of trial.
Summary: Government must provide exhibit list and pre-mark all exhibits on first trial day.
Document Type
Exhibit List
Machine summary. Not checked yet.Important?
Counsel must be available at least five (5) minutes prior to the scheduled hearing time.
Summary: Counsel must be available 5 minutes before scheduled telephonic hearing.
Document Type
Telephonic Hearing
Machine summary. Not checked yet.Important?
The Court will accept other proposed jury instructions along with the authority supporting the proposed instructions. Any proposed instruction from statutory authority or the Ninth Circuit Model Instructions must state specifically the modification and the authority supporting the modification.
Summary: Proposed jury instructions must include authority and specify modifications.
Document Type
Proposed Jury Instructions
Machine summary. Not checked yet.Important?
Do not enter the well, except during voir dire, opening statements and closing argument.
Summary: Do not enter the well except during voir dire, openings, and closings.
Document Type
Trial Procedures
Machine summary. Not checked yet.Important?
When a party has more than one lawyer, only one lawyer may conduct the examination of a given witness and that lawyer alone may make objections concerning that witness.
Summary: Only one lawyer per party may examine a witness and make objections.
Document Type
Trial Procedures
Machine summary. Not checked yet.Important?
When objecting state only the legal ground for the objection, i.e., Aobjection, hearsay.@ Speaking objections are not permitted, unless the Court requests further information from counsel.
Summary: State only legal grounds for objections; no speaking objections.
Document Type
Trial Procedures
Machine summary. Not checked yet.Important?
Conduct all examination of witnesses from the podium.
Summary: Examine all witnesses from the podium.
Document Type
Trial Procedures
Machine summary. Not checked yet.Note?
The Court will confirm the trial date during the pretrial conference.
Summary: Trial date confirmed during pretrial conference.
Document Type
Pretrial Conference
Machine summary. Not checked yet.Note?
The Court will schedule a motion in limine hearing date during the pretrial conference.
Summary: Motion in limine hearing date scheduled during pretrial conference.
Document Type
Pretrial Conference
Machine summary. Not checked yet.Note?
Exhibit stickers may be obtained from the Clerk of the Court or from the Courtroom Deputy Clerk, in advance of trial.
Summary: Exhibit stickers available from Clerk or Courtroom Deputy Clerk.
Document Type
Exhibit Stickers
Machine summary. Not checked yet.Note?
Proposed Voir Dire Questions and Verdict Forms. Counsel may serve and file proposed voir dire questions and forms of verdict on the day set for motions in limine.
Summary: Proposed voir dire questions and verdict forms due on motions in limine date.
Document Type
Proposed Voir Dire Questions
Filing & Service rules
Courtesy Copy Requirements
Courtesy copies must be submitted via USPS mail, courier, or delivery to chambers.
Courtesy copies must be submitted in accordance with Section 2(e) of the Electronic Case Filing Administrative Policies and Procedures via United States Postal Service mail, courier, or delivery to chambers.
Machine summary. Not checked yet. · Civil cases
Page 2 | COURTESY COPIES
Provide 2 copies of exhibit binders to Court 7 days before motion in limine hearing date.
Unless otherwise ordered by the Court, the parties must provide two (2) copies of the exhibit binders to the Court seven (7) days in advance of the motion in limine hearing date.
Machine summary. Not checked yet. · Civil cases
Page 3 | Exhibits
No courtesy copies required for filings under 20 pages.
The Court does not require courtesy copies for filings less than 20 pages in length, including attachments and exhibits.
Machine summary. Not checked yet. · Civil cases
Page 2 | COURTESY COPIES
Pre-Motion Conference Requirements
Request special equipment via joint/ex parte motion at least 7 days before hearing/trial.
parties may request to use other equipment in the courtroom by filing a joint motion, or an ex parte motion if joint motion is not possible, at least seven (7) days before the hearing or trial and email a proposed order to the Court.
Machine summary. Not checked yet. · Civil cases
Page 3 | Courtroom Technology
Adjournment & Extension Requirements
Motion/Trial Setting hearing scheduled 6 weeks after initial appearance.
Magistrate Judges will schedule the Motion/Trial Setting hearing on the Monday calendar six weeks after the initial appearance before the Magistrate Judge.
Machine summary. Not checked yet. · Criminal cases
Page 1 | PRETRIAL MOTIONS
Trials generally scheduled 9:00a.m. to 5:00p.m., starting Tuesdays.
Generally, trials are scheduled from 9:00a.m. to 5:00p.m., beginning on Tuesdays.
Machine summary. Not checked yet. · Criminal cases
Page 2 | TRIAL PROCEDURES
Chambers Communication Rules
Proposed orders must be emailed to opposing counsel and efile_hayes@casd.uscourts.gov with docket number and case name in subject line.
Counsel must email proposed orders to opposing counsel and to the following address: efile_hayes@casd.uscourts.gov, and include the docket number and case name in the subject line of the email.
Machine summary. Not checked yet. · Civil cases
Page 1 | PROPOSED ORDERS
Email proposed jury instructions, verdict form, and statement of case to Court in Word format.
The proposed jury instructions, proposed verdict form, and statement of the case must also be emailed to the Court in Word format.
Machine summary. Not checked yet. · Civil cases
Page 3 | Pretrial Conference
File and email proposed pretrial order to Chambers at least 7 days before pretrial conference.
the Court requires that the parties file and email to Chambers a proposed pretrial order at least seven (7) days before the pretrial conference.
Machine summary. Not checked yet. · Civil cases
Page 3 | Pretrial Conference
For telephonic hearings, email phone/dial-in info to Court at least 7 days in advance.
If a telephonic hearing is allowed by the Court, counsel appearing telephonically are responsible for arranging the call and must email the Court the correct phone number and any dial-in information at least seven (7) days in advance of the hearing.
Machine summary. Not checked yet. · Civil cases
Page 3 | Telephonic Hearings
Immediately notify magistrate judge of settlement.
If the parties settle a case, counsel must immediately notify the magistrate judge of the settlement.
Machine summary. Not checked yet. · Civil cases
Page 4 | Settlement
Test courtroom technology equipment at least 7 days before hearing/trial.
Parties may call chambers to schedule time to test the equipment at least seven (7) days before the hearing or trial.
Machine summary. Not checked yet. · Civil cases
Page 3 | Courtroom Technology
Obtain exhibit stickers from Clerk before trial starts.
Exhibit stickers may be obtained from the Clerk of the Court, in advance of the start of trial.
Machine summary. Not checked yet. · Civil cases
Page 3 | Exhibits