Eastern District of California Document Format Requirements

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Civil cases

Format

DOCX ?

Where required, proposed orders shall be submitted in compliance with Local Rule 137(b) and emailed in Word format to JLTorders@caed.uscourts.gov.

Summary: Required proposed orders must comply with Local Rule 137(b) and be emailed in Word format to JLTorders@caed.uscourts.gov.

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Civil cases

Format

DOCX ?

It must be filed 14 days before final pretrial conference hearing date and emailed as a Word document to: JLTorders@caed.uscourts.gov.

Summary: The joint pretrial statement must be emailed as a Word document to JLTorders@caed.uscourts.gov.

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Format

DOCX ?

As required by Local Rule 137(b), counsel shall submit all proposed orders, stipulations, etc., in Microsoft Word format, to chambers at egcorders@caed.uscourts.gov.

Summary: Counsel must submit all proposed orders, stipulations, and similar documents to chambers in Microsoft Word format.

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Format

DOCX ?

Counsel are required to email Proposed Orders, Pretrial Statements, Exhibit List, Witness List, Proposed Jury Instructions, Proposed Voir Dire, Proposed Findings of Fact and Conclusions of Law and Proposed Verdict Form (in Microsoft Word (only) to: WBSorders@caed.uscourts.gov

Summary: Documents emailed to chambers (proposed orders, pretrial statements, exhibit and witness lists, proposed jury instructions, voir dire, proposed findings and conclusions, and proposed verdict forms) must be in Microsoft Word format only.

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Do not use duplex printing for courtesy copies.

Summary: Courtesy copies must be printed single-sided; duplex (double-sided) printing is prohibited.

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Format

DOCX ?

As required by the rules, counsel shall submit via email to WBSorders@caed.uscourts.gov the proposed order accompanying any application, request, stipulation or motion in Microsoft Word format.

Summary: Proposed orders emailed to chambers must be in Microsoft Word format.

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Please make sure to bring two sets of exhibits as follows: one original set for the witness with exhibit tags (pink for plaintiff, gold for government, blue for defendant, or joint tags); and one separate set for the judge. Exhibit tags should be placed on the witness' set of exhibits only. The judge's set does not require exhibit tags, but the exhibits should be separated by numbered tabs. Exhibit tags can be obtained through the clerk's office, or counsel may create the tags electronically by inserting the tags directly onto each document.

Summary: Counsel must bring two sets of exhibits at trial: a witness set with color-coded exhibit tags and a judge's set separated by numbered tabs without tags.

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Civil cases

The parties shall use Times New Roman, 12 pt. Footnotes may be no smaller than 11 pt.

Summary: Briefs must use Times New Roman 12-point font, and footnotes may be no smaller than 11-point.

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Required

Always ?

Font Preference for Judge Shubb: Courier 12; However, the parties may also use Times New Roman 12 as well.

Summary: The preferred font is Courier 12-point, but Times New Roman 12-point is also permitted.

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Pursuant to Local Rule 138(b), parties shall, if possible, lodge with the court in electronic format (i.e. a CD or flashdrive) the Administrative Record or any other large quantity documents, audios or videos.

Summary: Per Local Rule 138(b), parties must if possible lodge the Administrative Record and other large quantity documents, audios, or videos in electronic format (CD or flashdrive).

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Any audio/video images should be made available to the court through electronic means (i.e. CD, flashdrive or on a laptop computer) for use during trial.

Summary: Audio/video exhibits must be made available to the court in electronic form (CD, flash drive, or laptop) for use at trial.

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Photo images may also be displayed by electronic means during trial and should also be placed in a binder and marked accordingly so that they may be submitted to the Court for Findings, or to the jury for deliberations.

Summary: Photo exhibits may be displayed electronically but must also be placed in a binder and marked for submission to the Court or the jury.

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Exhibits should be placed in easy to use binders (not larger than 2" in width), with divider tabs down the side marking each exhibit.

Summary: Trial exhibits must be placed in binders no larger than 2 inches wide with divider tabs marking each exhibit.

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Each binder should also contain a written description of its contents on the spine (clearly marked with "Plaintiff" or "Defendant" Exhibits).

Summary: Each exhibit binder must have a written description of its contents on the spine, clearly marked 'Plaintiff' or 'Defendant' Exhibits.

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Format

DOCX ?

Any exhibit and/or witness lists shall be emailed to the courtroom deputy in Microsoft Word no later than 12:00 PM (Noon) on the Friday prior to the scheduled trial date, to the following email address: jwood@caed.uscourts.gov.

Summary: Exhibit and witness lists must be submitted in Microsoft Word format.

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Format

DOCX ?

If you have not already done so, please be sure to immediately email the Microsoft Word version of any jury instructions, proposed voir dire questions and proposed verdict form, or proposed findings of fact (if your case is a civil bench trial), to the judge's email address: WBSorders@caed.uscourts.gov, as required.

Summary: Court-ordered trial documents (jury instructions, voir dire questions, verdict forms, findings of fact) must be emailed in Microsoft Word format.

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Required

Always ?

Case Citations: When including case citations, please note that Judge Shubb prefers "The Blue Book" format. The judge also prefers Westlaw citations for unpublished cases.

Summary: Judge Shubb prefers case citations in Bluebook format and Westlaw citations for unpublished cases.

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Required

Always ?

Judge Shubb currently has no set page limitations, other than what is specified in the Court's Local Rules, or found on the Court's website at: www.caed.uscourts.gov, or as noted in the Federal Rules.

Summary: Judge Shubb has no judge-specific page limits; page limitations are governed by the Local Rules, the Court's website, and the Federal Rules.

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Counsel should try to conform to the format set out by the Court in the Scheduling Order and try to parallel such schedule in the request for continuance.

Summary: Continuance requests should conform to the format and schedule set out in the Court's Scheduling Order.

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When including case citations, please note that Judge Shubb prefers "The Blue Book" format.

Summary: Judge Shubb prefers that case citations in motion papers follow The Bluebook format.

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The parties may agree to use certain blocks of numbers to mark their corresponding exhibits, (i.e. 1 100 for plaintiffs, 101 200 for defendants), as long as the parties do not use the same numbers; OR, plaintiffs can mark their exhibits using numbers and defendants can mark their exhibits using letters (i.e. A Z,

Summary: Parties may agree on non-overlapping blocks of exhibit numbers, or plaintiffs may mark exhibits with numbers and defendants with letters.

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Civil cases

All briefs must be submitted using Times New Roman font of no less than 12pt size. Footnotes must be no more than one size smaller than the text size.

Summary: Briefs must use Times New Roman, minimum 12pt font, footnotes no smaller than 11pt.

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Civil cases

All briefs must be submitted using Times New Roman font of no less than 12pt size. Footnotes must be no more than one size smaller than the text size.

Summary: All briefs must use Times New Roman font at least 12pt; footnotes may be no more than one size smaller than body text.

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Civil cases

Format

DOCX ?

The parties’ Joint Pretrial Statement must also be e-mailed as a Word document to: dadorders@caed.uscourts.gov.

Summary: Joint Pretrial Statements must be submitted in Word (DOCX) format.

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Civil cases

All briefs must be submitted using a font of 12 pt size. Footnotes must be no more than two sizes smaller than the text size. Parties are encouraged to use a sans serif font such as Arial or Helvetica for ease of electronic reading.

Summary: Briefs must use 12 pt font; footnotes no more than 2 sizes smaller; sans serif fonts encouraged.

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Criminal cases

All briefs must be submitted using a font of 12 pt size. Footnotes must be no more than two sizes smaller than the text size. Parties are encouraged to use a sans serif typeface such as Arial or Helvetica for ease of electronic reading.

Summary: Briefs must use 12 pt font with footnotes no more than 2 sizes smaller; sans serif fonts encouraged.

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Civil cases

All briefs must be submitted using a font of 12 pt size. Footnotes must be no more than two sizes smaller than the text size. Parties are encouraged to use a sans serif font such as Arial or Helvetica for ease of electronic reading.

Summary: All briefs must use 12 pt font, footnotes no more than two sizes smaller than text, and sans serif fonts like Arial or Helvetica are encouraged.

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Civil cases

Multi-page exhibits shall be internally paginated, with the pagination for each exhibit beginning with the number 1; references to those exhibits shall refer to the exhibit designation and page number (i.e., Ex. A at 7, etc.).

Summary: Multi-page exhibits must be internally paginated starting at 1, with references using exhibit designation and page number.

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Civil cases

Format

DOCX ?

Any such required proposed order shall be submitted in compliance with Local Rule 137(b) and e-mailed in Microsoft Word format to DJCorders@caed.uscourts.gov.

Summary: Required proposed orders must comply with Local Rule 137(b) and be emailed in Microsoft Word format to DJCorders@caed.uscourts.gov.

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Civil cases

Format

DOCX ?

must also be emailed as a Word document to: DJCorders@caed.uscourts.gov.

Summary: Joint Pretrial Statements emailed to chambers must be in Word (DOCX) format.

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Civil cases

All briefs must be submitted using no less than 12 pt font size, including footnotes. Footnotes should be used sparingly.

Summary: Briefs must use minimum 12 pt font size, including footnotes.

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Civil cases

The parties shall use Times New Roman, 12 pt. Footnotes may be no smaller than 11 pt.

Summary: Times New Roman 12 pt font required; footnotes minimum 11 pt.

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The joint letter brief shall be no more than 2 pages in length, including any exhibits or attachments (which are discouraged), and shall be in at least 12-point type.

Summary: Joint letter brief must be 12-point type.

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Civil cases

The parties should use the most current version of the Ninth Circuit Model Civil Jury Instructions, which are available on the Ninth Circuit website, where possible. If a model instruction is used, the parties shall clearly reference the number of the model instruction. Any modifications to a model instruction must be plainly identified to the Court. Any language a party proposes to be removed from a model instruction must be designated with a strikethrough and language proposed to be added to a model instruction must be underlined. The parties shall provide citation to legal authority in support of proposed changes. All blanks in model instructions shall be completed and all brackets removed.

Summary: Use Ninth Circuit Model Civil Jury Instructions with specific formatting for modifications.

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Civil cases

The exhibits lists submitted by the parties must use the following table format.

Summary: Exhibits lists must use specified table format with Ex. No., Description, Offered, Admitted columns.

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Civil cases

These courtesy copies must be double-sided, three-hole punched at the left margin, and marked with the ECF stamp (case number, document number, date, and page number) on the top of each page. These binders shall include labeled side tabs, and be clearly marked “Chambers Copy – Do Not File” with Judge Kim’s name, the case number, and the case name.

Summary: Courtesy copies must be double-sided, three-hole punched, ECF stamped, tabbed, and marked “Chambers Copy – Do Not File”.

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Civil cases

Briefs must be submitted using a minimum of 12 point font for all text, including footnotes, and must be double-spaced.

Summary: Briefs must use 12-point font and be double-spaced.

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Civil cases

Typed briefs must be submitted using a minimum of 12 point font for all text, including footnotes, and must be double-spaced.

Summary: Prisoner case briefs must use minimum 12 point font for all text including footnotes, and must be double-spaced.

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Civil cases

Pursuant to Local Rule 138(l), all photographs and other visual images must be submitted electronically in JPG, PNG, or TIFF format.

Summary: Photographs and visual images must be submitted electronically in JPG, PNG, or TIFF format.

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Civil cases

Format

DOCX ?

As required by Local Rule 137(b), counsel shall submit all proposed orders, stipulations, etc., in Microsoft Word format, to chambers at egcorders@caed.uscourts.gov. Pursuant to Local Rule 131(c), the documents should include the attorneys’ electronic signatures (i.e. /s/First/Last Name), as well as the date the document was signed.

Summary: Proposed orders and stipulations must be submitted in Microsoft Word format to egcorders@caed.uscourts.gov with attorney electronic signatures and date of signing.

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Civil cases

Format

DOCX ?

a copy shall be e-mailed, in Microsoft Word format, to fjsorders@caed.uscourts.gov.

Summary: Email copy of the Scheduling Conference Report must be in Microsoft Word (DOCX) format.

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Civil cases

Format

DOCX ?

As required by Local Rule 137(b), counsel shall submit all proposed orders, stipulations, etc., in Microsoft Word format, to chambers at fjsorders@caed.uscourts.gov. Also, do not submit documents for signature in .pdf format as they will not be considered.

Summary: Proposed orders and stipulations must be submitted in Microsoft Word format, not PDF, to fjsorders@caed.uscourts.gov.

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Briefs must be submitted using a minimum of 12-point font for all text, including footnotes.

Summary: All briefs must use minimum 12-point font for all text including footnotes.

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Multi-page exhibits must be internally paginated, with the pagination for each exhibit beginning at one (1) (for example, Exh. A-1, Exh. A-2, etc.).

Summary: Multi-page exhibits must be internally paginated starting at 1 for each exhibit.

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If a request for a remote appearance is granted, all parties will appear remotely by Zoom. There are no hybrid hearings.

Summary: If remote appearance granted, all parties must appear by Zoom; no hybrid hearings allowed.

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Civil cases

Format

DOCX ?

As required by Local Rule 137(b), counsel shall submit all proposed orders, stipulations, etc., in Microsoft Word format, to chambers at skoorders@caed.uscourts.gov.

Summary: Proposed orders and stipulations must be submitted in Microsoft Word format via email to chambers.

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Civil cases

Format

DOCX ?

As required by Local Rule 137(b), counsel shall submit all proposed orders, stipulations, etc., in Microsoft Word® format, to chambers at saborders@caed.uscourts.gov.

Summary: Proposed orders and stipulations must be submitted in Microsoft Word format to saborders@caed.uscourts.gov.

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Civil cases

Required

Always ?

Margins

top 1 in, bottom 1 in, left 1.5 in, right 1 in ?

Each party must prepare at least three (3) complete, legible and identical sets of exhibits in binders. The number of binders will vary based upon number of opposing parties’ counsel. Within the binders, the pre-marked exhibits must be separately tabbed and assembled in sequential order. The binders shall be delivered as follows: a. Two (2) binder sets shall be delivered to Courtroom Deputy Jan Nguyen (one for use by the Court and one for use by any witness at the witness stand); and b. One (1) binder set shall be provided for each opposing counsel’s use.

Summary: Three sets of pre-marked exhibits in tabbed binders required: 2 to Courtroom Deputy, 1 for each opposing counsel.

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The letter brief must be at least 12-point font. Letter briefs which exceed the page limitations set forth herein will be disregarded by the Court after the page limit is exceeded.

Summary: Letter briefs must be 12-point font; briefs exceeding page limits will be disregarded.

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Criminal cases

All briefs must be submitted using no less than 12 pt font size, including footnotes. Footnotes should be used sparingly.

Summary: All briefs must use minimum 12 pt font size, including footnotes.

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Civil cases

The letter brief must be at least 12-point font.

Summary: Letter briefs must use at least 12-point font.

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Civil cases

Required

Always ?

Trials will be conducted in Courtroom 4 on the 15th floor. Trials will begin on Tuesdays at 9:00 a.m. Trials will be held on Tuesdays, Wednesdays, Thursdays, and Fridays.

Summary: Trials held in Courtroom 4, 15th floor, starting Tuesdays at 9:00 a.m., Tuesday-Friday.

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Civil cases

Multi-page exhibits shall be internally paginated, with the pagination for each exhibit beginning with the number 1; references to those exhibits shall refer to the exhibit designation and page number (i.e., Ex. A at 7, etc.).

Summary: Multi-page exhibits must be internally paginated starting at 1, with references including exhibit and page number.

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Criminal cases

Multi-page exhibits shall be internally paginated beginning with the number one; references to those exhibits shall refer to the exhibit designation and page number (i.e., Ex. 1 at 11.).

Summary: Multi-page exhibits must be internally paginated starting at page 1.

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Civil cases

Multi-page exhibits must be internally paginated, with the pagination for each exhibit beginning at one (1) (for example, Exh. A-1, Exh. A-2, etc.).

Summary: Multi-page exhibits must be internally paginated starting at 1.