Northern District of Illinois Courtesy Copy Requirements

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Civil cases

In a jury trial, additional proposed voir dire questions and jury instructions must be filed separately from the proposed final Pretrial Order, with courtesy copies delivered to chambers.

In a jury trial, additional proposed voir dire questions and jury instructions are not to be included in the proposed final Pretrial Order, but are to be separately filed with courtesy copies delivered to chambers.

Checked against the court's document on Oct 4, 2026CRITICAL

Civil cases

The Proposed Pretrial Order must be emailed in Word format, with two courtesy copies delivered to chambers.

The Proposed Pretrial Order must be e-mailed to “Proposed_Order_Blakey@ilnd.uscourts.gov” in Word format, with two courtesy copies delivered to chambers.

Checked against the court's document on Oct 4, 2026CRITICAL

Civil cases

The parties must submit two sets of exhibit binders containing objected-to exhibits to Chambers no later than one week before the Final Pretrial Conference.

No later than one week prior to the Final Pretrial Conference, the parties must submit to Chambers two sets of exhibit binders containing copies of objected-to exhibits.

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Civil cases

The offering party must provide the Court two copies of the transcript, with designated portions highlighted, by the morning the testimony will be read at trial.

By the morning of the trial day during which the deposition testimony will be read, the party offering the testimony must provide the Court with two copies of the transcript with designated portions highlighted.

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Civil cases

Within one business day after filing the final pretrial order, the parties must submit one set of binders containing all objected-to substantive exhibits.

Within one business day of filing the final pretrial order, the parties must submit to chambers one set of exhibit binders containing copies of all objected-to substantive exhibits.

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Civil cases

Unless the Court orders otherwise, the parties must submit two sets of exhibit binders no later than five business days before trial, after the final pretrial conference and exhibit rulings.

After the final pretrial conference and rulings on exhibits, unless otherwise ordered by the Court, by no later than five business days before trial, the parties must submit two sets of exhibit binders.

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Civil cases

The Final Pretrial Order must be emailed in a Microsoft Word-compatible format, with two tabbed three-ring-binder courtesy copies delivered to the courtroom deputy’s office within one day after filing.

The Final Pretrial Order must be e-mailed to Proposed_Order_Hunt@ilnd.uscourts.gov in a format compatible with Microsoft Word, with two courtesy copies (in three-ring binders and tabs) delivered to my courtroom deputy’s office (Room 1428) within one day after filing.

Checked against the court's document on Oct 4, 2026CRITICAL

Civil cases

One courtesy copy of the status report must be delivered to the courtroom deputy in Room 1914.

Please e-file the status report and deliver one courtesy copy to Courtroom Deputy Theresa Kinney in Room 1914.

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Civil cases

The final pretrial order must include the listed items and two courtesy copies.

The final pretrial order (including the Court’s two courtesy copies) must include the following items:

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Civil cases

The parties must deliver one courtesy copy of the joint status report to chambers at least three business days before the status conference.

the parties are required to electronically file a joint status report and deliver a courtesy copy to Judge McShain’s chambers at least three business days before the status conference.

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Civil cases

Parties must submit courtesy copies of submissions exceeding ten pages, counting exhibits.

Parties must submit courtesy copies of any submissions (inclusive of exhibits) longer than ten pages.

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Civil cases

Unless the parties agree otherwise, the party offering an objected-to exhibit or deposition transcript must provide its copy.

Unless the parties agree otherwise, the party that is offering the exhibit or deposition transcript is responsible for providing the copy of the objected-to exhibit or deposition transcript.

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Civil cases

Courtesy copies of trial-related materials are not required unless the Court specifically orders them.

Courtesy copies of trial-related materials are not required unless specifically ordered by the Court.

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Civil cases

Courtesy copies of proposed final pretrial orders are not needed.

Proposed final pretrial orders must be filed electronically using CM/ECF (no need for courtesy copies).

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Civil cases

Requests for extension of the deadline for conducting a mediation must be e-filed to the ADR Magistrate Judge, with a paper copy to the the mediator (if selected).

Summary: A paper copy of the motion to extend the mediation deadline must be provided to the mediator, if one has been selected.

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Required

Always ?

To the extent local rule or an order of the court requires filing with the court or or served by that time of day to be timely and a courtesy copy submitted to the court within one business day.

Summary: Where a local rule or court order requires filing or service by a specific time of day to be timely, a courtesy copy must be submitted to the court within one business day.

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An E-Filer submitting a document electronically that requires a judge's signature must promptly deliver the document in such form as the judge requires.

Summary: Electronically submitted documents requiring a judge's signature must be promptly delivered to the judge in the form the judge requires.

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Civil cases

If settlement is not reached, the parties shall deliver or fax copies of the letters to Judge Kendall's chambers no later than two (2) days before the settlement conference. The letters are not to be filed with the Clerk and will be discarded at the close of the case.

Summary: Settlement demand/offer letters must be delivered to chambers 2 days before conference; not to be filed.

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Civil cases

For all civil trials, the Court will set a date in advance of trial by which the parties must file a joint proposed final pretrial order. The final pretrial order must be signed by counsel for each party and filed electronically using CM/ECF, with two courtesy copies delivered to chambers.

Summary: Final pretrial order must be filed electronically with two courtesy copies to chambers.

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Civil cases

At least five (5) business days before the final pretrial conference, the parties must deliver to chambers two sets of binders containing copies of any proposed exhibits to which a party has raised an objection.

Summary: Two sets of exhibit binders with objections must be delivered to chambers 5 business days before final pretrial conference.

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Civil cases

After the final pretrial conference and rulings on exhibits, the parties will be asked to deliver three sets of final exhibit binders to chambers, one of which will serve as a witness set at trial.

Summary: Three sets of final exhibit binders must be delivered to chambers after final pretrial conference.

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Criminal cases

Each party shall also e-mail a Microsoft Word version of the chart to Proposed_Order_Valderrama@ilnd.uscourts.gov.

Summary: Microsoft Word version of exhibit chart must be emailed to chambers.

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Civil cases

28 days (4 weeks) before the Pre-Trial Conference, each party shall have delivered to chambers the following:

Summary: Each party must deliver the specified trial materials to chambers 28 days before the Pre-Trial Conference.

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Civil cases

One binder containing a copy of each party’s proposed exhibits and deposition transcripts to which the opposing party has raised an objection.

Summary: Each party must provide one binder containing its proposed exhibits and objected-to deposition transcripts.

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Civil cases

5 days following the Pre-Trial Conference, each party shall have delivered to chambers the following:

Summary: Each party must deliver the specified final trial materials to chambers five days after the Pre-Trial Conference.

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Civil cases

The Court will require the parties to prepare tabbed exhibit binders and deliver them to Chambers shortly before the trial date.

Summary: Parties must prepare tabbed exhibit binders and deliver them to Chambers shortly before trial.

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Civil casesProposed or draft document; may not be in force

Proposed Pretrial orders must be e-mailed to Proposed_Order_Kness@ilnd.uscourts.gov in Microsoft Word format, and two courtesy copies (with labeled tabs for each requirement listed below) should be delivered to chambers.

Summary: Proposed Pretrial Orders must be emailed in Word format and two courtesy copies with labeled tabs delivered to chambers.

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Criminal cases

The Pretrial Memorandum Order must be e-mailed to “Proposed_Order_Blakey@ilnd.uscourts.gov” in Word format, along with a courtesy copy delivered to chambers.

Summary: Pretrial Memorandum must be emailed in Word format with courtesy copy to chambers.

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Criminal cases

Absent an approved request for delayed disclosure, the parties must submit to Chambers, by 9:00 a.m. on the first day of jury selection, two sets of binders containing the final exhibits they may seek to admit at trial.

Summary: Submit two sets of exhibit binders to chambers by 9:00 AM on first day of jury selection.

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Criminal cases

Required

Always ?

The Final Pretrial Order must be e-mailed to Proposed_Order_Hunt@ilnd.uscourts.gov in a format compatible with Microsoft Word, with two courtesy copies (in three-ring binders and tabs) delivered to my courtroom deputy's office (Room 1428) within one business day after filing.

Summary: Final pretrial order emailed to specific address and two courtesy copies delivered within one business day.

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Civil cases

Please e-file the status report and deliver one courtesy copy to Courtroom Deputy Carolyn Hoesly in Room 1914.

Summary: One courtesy copy of Rule 26(f) report required for Courtroom Deputy.

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Civil cases

Judge Dow requires courtesy copies of all filings, including exhibits, in connection with claim construction in patent cases.

Summary: Courtesy copies are required for all filings, including exhibits, related to patent claim construction.

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Civil cases

2. Deliver an original and one copy of the proposed final pretrial order to chambers.

Summary: Deliver the original and one copy of the proposed final pretrial order to chambers.

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Civil cases

At least one week before the pretrial conference, the parties must provide the court with two sets of exhibit binders containing copies of the objected-to representative exhibits.

Summary: At least one week before the pretrial conference, parties must provide the court two sets of binders containing copies of objected-to representative exhibits.

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Civil cases

After the pretrial conference and rulings on exhibits, two binders of the final exhibits will be required.

Summary: After the pretrial conference and exhibit rulings, two binders of the final exhibits are required.

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Criminal cases

The final pretrial order (including the Court’s two courtesy copies) must include the following items:

Summary: Two courtesy copies of final pretrial order required.

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Civil cases

At least one week before the pretrial conference, the parties must provide the court with two sets of exhibit binders containing copies of the objected-to representative exhibits. If the representative exhibits require more than a single binder, the parties must contact the Court’s courtroom deputy to explain why additional binders are required. After the pretrial conference and rulings on exhibits, two binders of the final exhibits will be required.

Summary: Two sets of exhibit binders required one week before pretrial conference, with two final binders after rulings.

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Civil cases

In all civil jury trials scheduled before Judge Ellis, the parties shall jointly prepare and submit a final pretrial order. In each case, the Court will set the date in advance of trial on which the parties must file the final pretrial order. The final pretrial order (including the Court’s two courtesy copies) must include the following items:

Summary: Final pretrial order required in civil jury trials before Judge Ellis, with two courtesy copies to Court.

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Civil cases

Copies of the settlement letters will be delivered to Judge Ellis' courtroom deputy before the scheduled settlement conference.

Summary: Settlement letters must be delivered to Judge Ellis' courtroom deputy before the settlement conference.

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Criminal cases

Two (2) courtesy copies of any motions in limine shall be delivered to chambers in accordance with the Local Rules.

Summary: Two courtesy copies of motions in limine must be delivered to chambers.

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Criminal cases

An original and two (2) copies of the Final Proposed Pretrial Order shall be delivered to chambers.

Summary: Three copies of Final Pretrial Order required for chambers.

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Civil cases

An original and two (2) copies of the Final Proposed Pretrial Order shall be delivered to chambers.

Summary: Two courtesy copies of Final Pretrial Order required for chambers.

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Civil cases

Two (2) courtesy copies of any motions in limine shall be delivered to chambers in accordance with the Local Rules.

Summary: Two courtesy copies of motions in limine required for chambers.

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Civil cases

The Court does not accept courtesy copies. Dates to exchange settlement statements, as well as dates to submit those statements to the Court will be provided to the parties. All settlement statements should be sent to the Court via the following email address: <a href=mailto:Chambers_Berry@ilnd.uscourts.gov>Chambers_Berry@ilnd.uscourts.gov</a>.

Summary: Settlement statements must be emailed to Chambers_Berry@ilnd.uscourts.gov; no courtesy copies accepted.

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Civil cases

No later than one week prior to the final pretrial conference, the parties must submit to chambers 2 sets of exhibit binders containing copies of all objected-to substantive exhibits. Exhibits that will be used for impeachment purposes only need not be included in the binders.

Summary: Two sets of exhibit binders with objected-to exhibits required one week before final pretrial conference.

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Civil cases

The Court does not accept courtesy copies. On the same day the parties provide their settlement statements to opposing counsel, the parties are required to submit their statements to the Court by e-mail.

Summary: Settlement statements must be emailed to court; no courtesy copies accepted.

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Civil cases

As part of the final pretrial order, the parties must provide the Court with two copies of an exhibit binder containing all exhibits on the respective parties’ lists.

Summary: Two copies of exhibit binder required with final pretrial order.

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Civil cases

No later than one week prior to the final pretrial conference, the parties must submit to chambers 2 sets of exhibit binders containing copies of all objected-to substantive exhibits. Exhibits that will be used for impeachment purposes only need not be included in the binders.

Summary: Parties must submit 2 sets of exhibit binders to chambers one week before final pretrial conference.

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Civil cases

The Proposed Pretrial Order must be e-mailed to Proposed_Order_McShain@ilnd.uscourts.gov in Word or WordPerfect format, with two courtesy copies delivered to chambers.

Summary: Proposed Pretrial Order must be emailed and two courtesy copies delivered to chambers.

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Civil cases

The Court does not accept courtesy copies. On the same day the parties provide their settlement statements to opposing counsel, the parties are required to submit their statements to the Court by e-mail.

Summary: Settlement statements must be emailed to court, no courtesy copies accepted.

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Civil cases

Parties must submit courtesy copies of any submissions (inclusive of exhibits) longer than ten pages.

Summary: Courtesy copies required for submissions over 10 pages.

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Civil cases

the parties are required to file a joint status report with the Clerk of the Court, and deliver a courtesy copy to Judge Gilbert’s Chambers (Room 1366) at least three business days before the initial status hearing unless otherwise ordered by the Court.

Summary: Joint status report required with courtesy copy to chambers 3 business days before initial status hearing.

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Civil cases

Two (2) courtesy copies of any motions in limine shall be delivered to Chambers in accordance with the Local Rules.

Summary: Two courtesy copies of motions in limine required for Chambers.

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Civil cases

An original and one (1) copy of the Final Pretrial Order shall be submitted delivered to Chambers.

Summary: One courtesy copy of Final Pretrial Order required for Chambers.

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Civil cases

The parties shall also submit two courtesy copies of the exhibits to Chambers.

Summary: Two courtesy copies of exhibits must be submitted to Chambers.

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Civil cases

In addition, two courtesy copies organized in a manner that is conducive to facilitating the Court's review of the materials must be delivered to Chambers.

Summary: Two courtesy copies of Proposed Final Pretrial Order must be delivered to Chambers.

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Civil cases

For any witness testimony proposed to be offered by deposition, the parties shall jointly submit to Chambers by email the deposition transcript(s) with the proposed designations from each party highlighted in different colors and shall also deliver two courtesy copies of the highlighted transcript(s) to Chambers.

Summary: Two courtesy copies of highlighted deposition transcripts must be delivered to Chambers.

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Civil cases

An original and one copy of the Final Pretrial Order shall be delivered to chambers.

Summary: One original and one copy of Final Pretrial Order must be delivered to chambers.

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Civil cases

Two courtesy copies of any motions in limine shall be delivered to chambers in accordance with the Local Rules.

Summary: Two courtesy copies of motions in limine must be delivered to chambers.

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Civil cases

If a statement (10-page limit) plus exhibits totals more than 25 pages, in addition to emailing a copy, it must also be three-hole punched and placed in a binder and mailed to chambers.

Summary: Statements over 25 pages require courtesy copies to chambers.

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In addition, one courtesy copy of all exhibits must be delivered to the Courtroom Deputy (Room 1036) on the date the final pretrial order is due.

Summary: One courtesy copy of all exhibits must be delivered to Courtroom Deputy on pretrial order due date.

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In a bench trial, proposed findings of fact and conclusions of law are not to be included in the final pretrial order, but are to be separately filed (with one courtesy copy delivered to chambers) seven (7) calendar days before trial.

Summary: Proposed findings and conclusions must be filed separately with chambers copy 7 days before bench trial.

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Five business days before the pretrial conference, supply the exhibits to the Court (and to the other side) on a USB drive, DVD, or CD. Consistent with the Standing Order, you will also be supplying chambers with two paper copies of only the objected-to exhibits, double-sided in three-ring binders.

Summary: Supply exhibits on USB/DVD/CD to court and opposing side 5 business days before pretrial conference; provide chambers with 2 double-sided paper copies of objected-to exhibits in three-ring binders.

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Civil cases

6. One bench book of exhibits (in a three-ring binder) for each party should be submitted to chambers in advance of trial, pursuant to a schedule to be set at or before the final pretrial conference.

Summary: Submit one three-ring-binder exhibit bench book for each party to chambers before trial on the schedule set at or before the final pretrial conference.

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Civil cases

If the Proposed Pretrial Order has more than five exhibits, the courtesy copies must include tabs.

Summary: Courtesy copies of Proposed Pretrial Order with more than 5 exhibits must include tabs.

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Civil cases

A courtesy copy of the memorandum of law, depositions and other materials relied upon in support of the motion (as required by Local Rule 56.1(a)(1)-(3) or in opposition to the ===== PAGE 14 ===== motion (as required by Local Rule 56.1(b)(1)-(3)) may be requested by court staff. If so, the courtesy copy of the compendium must be securely bound, must separately tab each document, and must contain an index identifying what document is contained under each tab. It must also have the CM/ECF header.

Summary: If court staff requests a summary-judgment compendium courtesy copy, it must be securely bound, separately tabbed, indexed, and include the CM/ECF header.

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Civil cases

Courtesy copies are not required unless otherwise requested by the Court.

Summary: Courtesy copies not required for settlement letters.

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Civil cases

Paper copies must not be delivered to chambers unless requested by the court.

Summary: Paper copies of exhibits should not be delivered to chambers unless requested.

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Civil cases

Proposed pretrial orders must be filed electronically using CM/ECF (no need for courtesy copies).

Summary: No courtesy copies required for Proposed Pretrial Orders.

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Civil cases

The Court does not routinely accept courtesy copies of settlement letters but will notify you if a paper copy is necessary.

Summary: Courtesy copies of settlement letters are not routinely accepted.

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The final pretrial order (including the Court’s one courtesy copy) must include the following items:

Summary: Final pretrial order requires one courtesy copy to be included.