District of Columbia Chambers Communication Rules

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Fax to chambers ?

Documents may not be sent via facsimile or email to chambers unless expressly requested by the Court.

Summary: Documents may not be faxed to chambers unless the Court expressly requests them.

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Phone to clerk ?

Phone

(202) 354-3190

Chambers does not assist with questions regarding CM/ECF; inquiries shall be directed to the CM/ECF Help Line at (202) 354-3190.

Summary: CM/ECF questions must go to the CM/ECF Help Line, not Chambers.

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Civil cases

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Phone to clerk ?

Phone

(202) 354-3364

In that circumstance, the parties shall contact Mr. Mark Coates, the Courtroom Deputy Clerk, at (202) 354-3364, or if he is unavailable, the staff person in the Clerk’s Office designated as his substitute, for instructions.

Summary: If the Court requests documents, parties must contact the Courtroom Deputy Clerk for instructions.

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Phone to chambers ?

Except as authorized by this order, parties may not contact chambers by telephone. Parties are to communicate with the Court by written motion, opposition, reply, or notice, and not by letter. Chambers will not provide information on scheduling or the status of any pending motion or provide legal advice of any kind. If an extraordinary circumstance or emergency requires it, counsel can contact chambers jointly via telephone conference.

Summary: Telephone contact with chambers is prohibited except for emergencies; parties must communicate via formal filings, not letters.

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Email to chambers ?

If the parties are unable to resolve the dispute after their conference, they shall jointly send an email to the Court at Ali_Chambers@dcd.uscourts.gov requesting a telephone conference with the Court. The email must provide a clear and concise description of the issues in dispute and shall propose dates and times for a teleconference to resolve the issues.

Summary: After an unsuccessful meet-and-confer, parties must jointly email chambers to request a teleconference with a description of issues and proposed dates.

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Criminal cases

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Phone to chambers ?

Except as authorized in this order, the parties may not contact chambers by telephone. If extraordinary circumstances or emergencies require it, however, counsel should contact chambers jointly via telephone conference call to avoid ex parte communications. Chambers will not provide legal advice of any kind.

Summary: Parties generally may not call chambers; emergencies require a joint telephone conference call; chambers provides no legal advice.

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Phone to chambers ?

Except as authorized in this order, the parties may not contact chambers by telephone. If extraordinary circumstances or emergencies so require, however, counsel may contact chambers jointly via telephone conference. Chambers will not provide legal advice of any kind.

Summary: Parties generally prohibited from contacting chambers by phone; emergencies require joint counsel call; no legal advice provided.

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Email to chambers ?

The electronic copy shall be e-mailed to chambers not later than [Time] on [Date]. Counsel are admonished NOT to use this e-mail address for ANY other purpose, unless directed to do so by the court.

Summary: Electronic courtesy copy must be emailed to chambers; email must not be used for any other purpose.

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Phone to chambers ?

Except as authorized in this order, parties may not contact chambers by telephone. Ex parte communication with the Court, including through law clerks, is prohibited. If extraordinary circumstances or emergencies so require, however, counsel may contact chambers jointly via conference call.

Summary: Chambers contact limited to email/letter; phone calls prohibited except for emergencies via joint conference call

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Hand delivery to chambers ?

If hand delivered, courtesy copies should be delivered to the loading dock for screening and should not be delivered directly to chambers.

Summary: Hand-delivered courtesy copies must go to loading dock, not directly to chambers

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Phone to chambers ?

If the parties are unable to resolve a discovery dispute, counsel shall contact Chambers jointly in order to arrange for a telephone conference with the Court.

Summary: Unresolved discovery disputes require joint contact with chambers for telephone conference

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Phone to chambers ?

Phone

(202) 354-3495

If extraordinary circumstances or emergencies so require, however, counsel may contact chambers jointly via conference call. Chambers will not provide legal advice of any kind. Parties may also contact the Courtroom Deputy Clerk, Katrina Harris, at Katrina_Harris@dcd.uscourts.gov or (202) 354-3495, with scheduling inquiries about the case.

Summary: Chambers contact permitted only for emergencies via joint conference call; scheduling inquiries go to Courtroom Deputy via email or phone.

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Phone to clerk ?

Phone

(202) 354-3495

When the Court orders proceedings to proceed telephonically, each party must contact the Courtroom Deputy at (202) 354-3495 at least one business day in advance to make arrangements to appear.

Summary: For telephonic proceedings, parties must contact Courtroom Deputy at least one business day in advance.

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Phone to chambers ?

If the parties are unable to resolve a discovery dispute, counsel shall contact Chambers jointly in order to arrange for a telephone conference with the Court.

Summary: Counsel must contact chambers jointly to arrange telephone conference for unresolved discovery disputes.

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Phone to chambers ?

The parties should endeavor to keep communications with Chambers to a minimum. Ex parte communications on matters other than scheduling are strictly prohibited; if the parties need to contact Chambers, it must be done jointly pursuant to a conference call arranged by the parties.

Summary: Ex parte communications prohibited except for scheduling; parties must contact Chambers jointly via conference call.

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Phone to chambers ?

Ex parte communication with Judge Sullivan – either directly or through his law clerks – is inappropriate. Chambers does not accept ex parte telephone calls.

Summary: Ex parte communications, including ex parte telephone calls to chambers, are prohibited.

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Phone to chambers ?

Parties are to communicate with the Court in writing by motion, opposition, and reply; not by letter or telephone call. This includes, but is not limited to, inquiries regarding the status or scheduling of any pending matter, or inquiries regarding the clarification of Court Orders.

Summary: Parties may not use telephone calls to communicate with the Court about pending-matter status, scheduling, or order clarification.

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Letter ecf to chambers ?

As soon as counsel become aware that a potential, unrepresented witness has a Fifth Amendment conflict, counsel shall immediately advise the Court of the situation, so that legal counsel can be appointed to the witness.

Summary: Counsel must immediately notify Court when unrepresented witness has Fifth Amendment conflict.

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Verbal ?

When questioning a witness, counsel shall obtain permission from the Court before approaching the witness if, for example, counsel desire to show the witness a document, or for any other reason.

Summary: Counsel must get Court permission before approaching witness.

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Verbal ?

All statements by counsel must be directed to the Court and not to opposing counsel, unless permission is obtained from the Court to address opposing counsel directly.

Summary: Counsel must address Court, not opposing counsel, unless Court grants permission.

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Verbal ?

Counsel are reminded to secure leave from the Court before posing questions or engaging in procedures, in the presence of the jury, that carry a risk of undue prejudice, or that by law or customary procedures require judicial pre-approval.

Summary: Counsel must get Court leave before jury procedures that risk prejudice or require pre-approval.

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Letter ecf to chambers ?

Each party must notify the Court and the other parties in writing by no later than 7:00 a.m. each day of any issues that the party will ask the Court to resolve before or during that day of trial.

Summary: Parties must notify court by 7:00 AM daily of issues to be raised that day

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Email to chambers ?

The parties must send such notice to the Court and other counsel by facsimile, e-mail, or by hand delivery. Chambers' facsimile number is (202) 354-3292.

Summary: Notice must be sent by fax, email, or hand delivery to chambers

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Letter ecf to chambers ?

The opposing party must submit its response, if any, by 8:00 a.m. to the Court and to all parties. Such response must also be submitted by facsimile, e-mail, or hand delivery.

Summary: Opposing party must respond by 8:00 AM via fax, email, or hand delivery

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Phone to chambers ?

The presence of a defendant at the bench during a bench conference will not be permitted.

Summary: Defendants are not permitted at bench conferences

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Phone to chambers ?

Counsel who intend to use the technical equipment in the courtroom shall schedule a tutorial regarding the use of such equipment with the Courtroom Deputy Clerk no later than five (5) days before trial begins, unless they are already familiar with the equipment.

Summary: Technical equipment tutorial required 5 days before trial

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Phone to chambers ?

Ex parte communications with the Court and its law clerks are inappropriate and will not be tolerated, unless otherwise specified herein.

Summary: Ex parte communications with the Court and law clerks are prohibited unless specifically allowed.

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Criminal cases

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Phone to chambers ?

Phone

(202) 354-3290

counsel may contact chambers, at (202) 354-3290, if: (1) the Court first initiates contact with counsel and a response is requested; (2) counsel have an inquiry that is strictly procedural in nature; (3) counsel need to inform the Court of an actual emergency; or (4) counsel are inquiring about an unresolved motion that requires immediate attention.

Summary: Contact chambers only when Court initiates, for procedural inquiries, emergencies, or urgent unresolved motions.

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Letter fax to chambers ?

(h) New Issues Needing Court Rulings: Each party must notify the Court and the other parties in writing by no later than 7:00 a.m. each day of any issues that the party will ask the Court to resolve before or during that day of trial. (The parties are highly encouraged to submit these objections and responses on the evening preceding the next trial day whenever possible.) The parties must send such notice to the Court and other counsel by facsimile, e-mail, or by hand delivery. Chambers' facsimile number is (202) 354-3292. The opposing party must submit its response, if any, by 8:00 a.m. to the Court and to all parties. Such response must also be submitted by facsimile, e-mail, or hand delivery.

Summary: New trial issues must be communicated to Court and parties by 7:00 a.m. via fax, email, or hand delivery; responses due by 8:00 a.m. same day.

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Letter ecf to chambers ?

(h) New Issues Needing Court Rulings: ... The opposing party must submit its response, if any, by 8:00 a.m. to the Court and to all parties. Such response must also be submitted by facsimile, e-mail, or hand delivery.

Summary: Trial issue responses must be sent to chambers by hand delivery.

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Phone to clerk ?

Throughout jury deliberations, counsel must be available on twenty (20) minutes notice in order for the Court to respond expeditiously to any jury notes or a verdict. Counsel who choose not to remain in the immediate vicinity of the courtroom must provide the Courtroom Deputy Clerk with their telephone numbers.

Summary: Counsel must be available on 20 minutes notice during jury deliberations and provide telephone numbers if not remaining near courtroom.

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Email to chambers ?

(h) New Issues Needing Court Rulings: Each party must notify the Court and the other parties in writing by no later than 7:00 a.m. each day of any issues that the party will ask the Court to resolve before or during that day of trial. (The parties are highly encouraged to submit these objections and responses on the evening preceding the next trial day whenever possible.) The parties must send such notice to the Court and other counsel by facsimile, e-mail, or by hand delivery.

Summary: New trial issues may be communicated by email to chambers.

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Civil cases

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Email to chambers ?

Ex parte communications with the Court and its law clerks are inappropriate and will not be tolerated. Counsel shall not contact the Court or chambers except as follows:

Summary: Ex parte communications with court and law clerks are prohibited.

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Other ?

Counsel must refrain from releasing or authorizing the release of information or opinions that a reasonable person would expect to be disseminated by means of public communication if such disseminations are “substantially likely to have a materially prejudicial effect” on this case.

Summary: Counsel must refrain from extrajudicial statements likely to have materially prejudicial effect on the case.

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Other ?

Should this case be widely publicized or sensationalized, parties, witnesses, and counsel must refrain from making extrajudicial statements that are “substantially likely to have a materially prejudicial effect” on this case.

Summary: In widely publicized cases, parties and witnesses must refrain from prejudicial extrajudicial statements.

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Phone to clerk ?

Phone

202-870-2867

If counsel nevertheless needs to make a scheduling-related inquiry, they shall call the Courtroom Deputy Supervisor (202-870-2867), who will forward the inquiry to the Courtroom Deputy Clerk covering Judge Ali’s chambers.

Summary: Scheduling inquiries must be directed to the Courtroom Deputy Supervisor by phone, not to chambers directly.

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Phone to chambers ?

Except as authorized in this Order, the parties may not contact Chambers by telephone. If extraordinary circumstances or emergencies so require, however, counsel may contact Chambers jointly via telephone conference. Chambers will not provide legal advice of any kind.

Summary: Telephone contact with Chambers generally prohibited except for emergencies.

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Email to clerk ?

Counsel shall notify the Courtroom Deputy, Chashawn White (Chashawn_White@dcd.uscourts.gov), at least five days in advance of any status conference, motions hearing, plea or trial if the defendant or any witness will require interpretative services provided by the Court.

Summary: Counsel must notify the Courtroom Deputy at least 5 days in advance if interpretive services are needed.

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Letter ecf to chambers ?

Except when requested by a judge, correspondence shall not be directed by the parties or their attorneys to a judge, nor shall papers be left with or mailed to a judge for filing.

Summary: Parties and attorneys must not direct correspondence or papers directly to a judge unless requested.

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Email to clerk ?

A filer encountering technical problems with a CM/ECF filing shall immediately notify the Clerk's Office of the problem either by email or by telephone, followed promptly by written confirmation.

Summary: Filers must immediately notify Clerk's Office by email or telephone of technical problems, followed by written confirmation.

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Phone to chambers ?

If counsel cannot avoid being unexpectedly late for, or absent from any scheduled appearance before any judge, they shall in advance of the scheduled appearance notify by telephone the judge's courtroom deputy of that fact, the reason therefore and the nature and duration of the conflicting engagements.

Summary: Counsel must telephone the courtroom deputy in advance if unexpectedly late or absent, stating the reason and nature of conflict.

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Phone to clerk ?

If an application for a temporary restraining order is to be made to a judge outside regular business hours, the party seeking relief shall, if possible, notify the Clerk of such a forthcoming application during business hours so that proper arrangements can be made to handle the matter.

Summary: For emergency TRO applications outside business hours, notify the Clerk during business hours if possible.

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Email to clerk ?

A filer encountering technical problems with a CM/ECF filing shall immediately notify the Clerk’s Office of the problem either by email or by telephone, followed promptly by written confirmation.

Summary: Filers with technical e-filing problems must immediately notify Clerk's Office by email or telephone, followed by written confirmation.

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Criminal cases

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Phone to chambers ?

Except as authorized in this order, the parties may not contact chambers by telephone. If extraordinary circumstances or emergencies require it, however, counsel should contact chambers jointly via telephone conference call to avoid ex parte communications. Chambers will not provide legal advice of any kind.

Summary: Chambers may only be contacted by telephone for emergencies, jointly by counsel.

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Email to clerk ?

Counsel shall notify the Courtroom Deputy Clerk, Chashawn White (Chashawn_White@dcd.uscourts.gov), at least five days in advance of any status conference, motions hearing, plea or trial if the defendant or any witness will require interpretative services provided by the Court.

Summary: Notify clerk 5 days in advance for interpretive services.

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Email to chambers ?

Counsel are admonished NOT to use this e-mail address for ANY other purpose, unless directed to do so by the court.

Summary: Email address provided only for Joint Pretrial Statement submissions.

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Phone to clerk ?

Phone

(202) 354-3495

When the Court orders proceedings to proceed telephonically, each party must contact the Courtroom Deputy at (202) 354-3495 at least one business day in advance to make arrangements to appear.

Summary: Telephonic proceedings require advance contact with Courtroom Deputy

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Phone to chambers ?

In an extraordinary circumstance or actual emergency, counsel may contact chambers via telephone only if all counsel/pro se parties are on the call.

Summary: Emergency telephone contact with chambers is allowed only when all counsel and pro se parties are on the call.

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Phone to clerk ?

Phone

(202) 354-3364

If all parties are not on the call in such a circumstance, the parties shall contact Mr. Mark Coates, the Courtroom Deputy Clerk, at (202) 354-3364, or if he is unavailable, the staff person in the Clerk’s Office designated as his substitute.

Summary: If all parties cannot join an emergency call, parties must call the Courtroom Deputy Clerk at the listed number (or his substitute).

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Phone to clerk ?

Phone

(202) 354-3364

In that circumstance, the parties shall contact Mr. Mark Coates, the Courtroom Deputy Clerk, at (202) 354-3364, or if he is unavailable, the staff person in the Clerk’s Office designated as his substitute, for instructions.

Summary: When that circumstance arises, parties must call the Courtroom Deputy Clerk (or designated substitute) for instructions.

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Phone to intake unit ?

Phone

(202) 354-3190

Chambers does not assist with questions regarding CM/ECF; inquiries shall be directed to the CM/ECF Help Line at (202) 354-3190.

Summary: CM/ECF questions must be directed to the CM/ECF Help Line rather than Chambers.

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Criminal cases

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Email to chambers ?

Counsel should endeavor to keep communications with chambers to a minimum. Ex parte communications with the Court and its law clerks are inappropriate and will not be tolerated, unless otherwise specified herein. Counsel shall not contact the Court or chambers,

Summary: Minimize communications with chambers; ex parte communications prohibited except as specified.

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Phone to chambers ?

Phone

(202) 354-3290

(c) counsel may contact chambers, at (202) 354-3290, if: (1) the Court first initiates contact with counsel and a response is requested; (2) counsel have an inquiry that is strictly procedural in nature3; (3) counsel need to inform the Court of an actual emergency; or (4) counsel are inquiring about an unresolved motion that requires immediate attention.4

Summary: Contact chambers only for Court-initiated responses, procedural inquiries, emergencies, or urgent motions.

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Phone to chambers ?

Such contact should only serve as a reminder to chambers that a motion requires immediate attention. Chambers will not comment on the merits of the pending motion.

Summary: Status inquiries about motions are only for reminders, not discussion of merits.

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Phone to clerk ?

(n) Technical Equipment: Counsel who intend to use the technical equipment in the courtroom shall schedule a tutorial regarding the use of such equipment with the Courtroom Deputy Clerk no later than five (5) days before trial begins, unless they are already familiar with the equipment. ... Questions concerning the use of all technical equipment should be directed to the Courtroom Deputy Clerk.

Summary: Technical equipment tutorial must be scheduled with Courtroom Deputy Clerk at least 5 days before trial.

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Phone to chambers ?

Any contact by counsel should include counsel for all parties. Failure to comply with this provision will be viewed with extreme disfavor by the Court.

Summary: All counsel must be included in communications with chambers.

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Email ?

Phone

(202) 354-3166

Any questions about the filing of and access to restricted documents should be directed to the Clerk’s Office at ecf_login@dcd.uscourts.gov or (202) 354-3166.

Summary: Questions about restricted document procedures should be directed to the Clerk's Office via email or phone.

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Oral argument

The Court understands that, for reasons passing understanding, not all counsel are fans of the Boston Red Sox. Counsel should be aware, however, that the Court may reference key moments in Red Sox history during oral argument. References may include: (a) Dave Roberts’s steal; (b) Carlton Fisk’s walk-off homerun; (c) Ted Williams’s final at-bat; 3 and, inter alia, (d) David Ortiz’s “this is our [bleep] city” speech. Any reference to Game 6 of the 1986 World Series is strictly prohibited.

Summary: Court may reference Red Sox history during oral argument; Game 6 of 1986 World Series is prohibited.

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In person ?

Upon arrival to the courtroom, counsel may share their preferred pronouns with the Courtroom Deputy.

Summary: Counsel may share preferred pronouns with Courtroom Deputy upon arrival.

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Email to chambers ?

The parties shall also submit an electronic copy of the Joint Pretrial Statement in Microsoft Word format, including attachments and exhibits thereto, by email to Reyes_Chambers@dcd.uscourts.gov.

Summary: Submit Joint Pretrial Statement by email to Reyes_Chambers@dcd.uscourts.gov.

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Criminal cases

As early as the initial status conference, which will be scheduled within three weeks following the arraignment, counsel should be prepared to discuss the following issues relevant to the progress of the case:

Summary: Initial status conference scheduled within 3 weeks of arraignment.

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Email to chambers

If counsel are unable to resolve the dispute, they must first JOINTLY submit, via email to chambers, a clear, concise description of the issues in dispute, each party's position on the disputed issues, and the parties' joint availability for an on-the-record telephone conference.

Summary: Parties must jointly submit via email to chambers a description of discovery disputes before scheduling a telephone conference.

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Civil cases

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Email to clerk ?

Phone

(202) 354-3495

Parties may also contact the Courtroom Deputy Clerk, Katrina Harris, at Katrina_Harris@dcd.uscourts.gov or (202) 354-3495, with scheduling inquiries about the case.

Summary: Contact Courtroom Deputy Clerk for scheduling inquiries

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Phone to chambers ?

If counsel are interested in pursuing these options, they may contact Chambers at any time.

Summary: Counsel may contact chambers at any time to pursue settlement options

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Email to clerk ?

Phone

(202) 354-3495

Parties may also contact the Courtroom Deputy Clerk, Katrina Harris, at Katrina_Harris@dcd.uscourts.gov or (202) 354-3495, with scheduling inquiries about the case.

Summary: Scheduling inquiries must be directed to Courtroom Deputy Clerk via email or phone.

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Phone to chambers ?

Phone

(202) 354-3049

(a) counsel may contact the Courtroom Deputy Clerk, Ms. Andriea Hill, at (202) 354- 3049: (1) with appropriate scheduling inquiries about the case, or (2) to notify her that the defendant and/or any witnesses will require interpretive services provided by the Court—this must be done at least ten (10) days in advance of the relevant court proceeding;

Summary: Contact Courtroom Deputy Clerk for scheduling or interpreter requests (10 days advance notice required).

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Phone to clerk ?

Phone

(202) 354-3044

(b) counsel may contact the Office of the Court Reporter at (202) 354-3044 with inquiries regarding transcripts of in-court, or otherwise transcribed, proceedings;

Summary: Contact Court Reporter's Office for transcript inquiries.

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Letter ecf to chambers ?

Government and defense counsel are encouraged to disclose Jencks Act statements to opposing counsel sufficiently in advance of a witness's direct examination so as to give opposing counsel the opportunity to review it and avoid the necessity of a recess after the completion of the witness's direct testimony.

Summary: Jencks Act statements should be disclosed in advance of direct examination

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Phone to clerk ?

Phone

(202) 354-3044

counsel may contact the Office of the Court Reporter at (202) 354-3044 with inquiries regarding transcripts of in-court, or otherwise transcribed, proceedings

Summary: Contact the Office of the Court Reporter for transcript inquiries.

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Phone to clerk ?

Phone

(202) 354-3049

counsel may contact the Courtroom Deputy Clerk, Ms. Andriea Hill, at (202) 354-3049: (1) with appropriate scheduling inquiries about the case, or (2) to notify her that the defendant and/or any witnesses will require interpretive services provided by the Court—this must be done at least ten (10) days in advance of the relevant court proceeding

Summary: Contact the Courtroom Deputy Clerk for scheduling inquiries or to request interpretive services at least 10 days before proceedings.

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Phone to chambers ?

Phone

(202) 354-3049

(a) counsel may contact the Courtroom Deputy Clerk, Ms. Andriea Hill, at (202) 354-3049, with appropriate scheduling inquiries about the case;

Summary: Contact Courtroom Deputy Clerk for scheduling inquiries.

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Phone to clerk ?

Phone

(202) 354-3044

(b) counsel may contact the Office of the Court Reporter at (202) 354-3044 with inquiries regarding transcripts for in-court, or otherwise transcribed, proceedings; and

Summary: Contact Court Reporter for transcript inquiries.

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Phone to chambers ?

Phone

(202) 354-3290

(c) counsel may contact chambers, at (202) 354-3290, if: (1) the Court first initiates contact with counsel and a response is requested; (2) counsel have an inquiry that is strictly procedural in nature; (3) counsel need to inform the Court of an actual emergency; or (4) counsel are inquiring about an unresolved motion that has been pending for more than nine (9) months.

Summary: Chambers may be contacted for procedural inquiries, emergencies, or motions pending over 9 months.